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Home My WebLink AboutH. LANDFILL EQUIP. SERVICES CITY OF PORT ARTHUR, TEXAS MAYOR and CITY COUNCIL COMMUNICATION DATE 5/10/02 REFERENCE NUMBER 403-1274-533.59-o0 SUBJECT: Approve the payment of Invoice Nos. 5288, PAGE 5289, 5290, and 5317 to A.M.F. Materials and Transport of Port Arthur, Texas for emergency equipment services '1 at the City's landfill facility. RECOMMENDATION I recommend that the City Council of the City of Port Arthur approve the payment of Invoice Nos. 5288, 5289, 5290 and 5317 from A.M.F. Materials and Transport of Port Arthur, Texas and in the total amount of $24,750 for emergency equipment services at the City's landfill for preparation for and as a result of a recent TNRCC inspection. Funding is available in FY 2002 Budget Account 403-1274-533.59-00. BACKGROUND It was necessary to prepare for an inspection by our TNRCC inspector from the Beaumont Region 10 office on April 12, 2002. This inspection revealed several operational problems that we were working to control or correct. The inspector instructed that we take care of the problems immediately or be turned over to the Enforcement Section. Due to several pieces of the City's equipment being inoperable at the time and the need to use them when they are operable, we contacted several equipment rental firms to secure the necessary equipment to do the emergency work. We could find only one firm, A.M.F. Materials and Transport of Port Arthur, which was willing to have their equipment in a landfill environment. A.M.F.'s rates were also the lowest. The items that needed to be addressed and which were successfully completed are as follows: Invoice 5288 - Trackhoe, dozer, and track rental to cover all waste due to City equipment being inoperable. Invoice 5289 - Trackhoe, dozer, and truck rental to correct a leachate leak in Cell 41. Invoice 5290 - Trackhoe, dozer, and truck rental to continue covering all wastes due to City equipment being inoperable. Invoice 5317 - Trackhoe, dozer, and track rental to reconstruct the north intermediate levee to restore it to its proper contour to allow installation of the required buffer zone and grid markers. Copies of the four (4) invoices are attached. BUDGETARY/FISCAL EFFECT Funds to accomplish the work necessary, and to do so on short notice, are available in the Public Works-Solid Waste Division FY 2002 Budget Account 403-1274-533.59-00. EMPLOYEE/STAFF EFFECT All equipment and operators were provided by A.M.F. who worked under the direction of the City landfill staff. PREPARED BY:LEM/GWR/bmm APPROVED BY CITY MANAGER DISPOSITION BY COUNCIL: [ ] APPROVE { l OTHER (Describe) PROCESSED BY: CITY SECRETARY DATE CITY OF PORT ARTHUR, TEXAS MAYOR and CITY COUNCIL COMMUNICATION DATE 5/10/02 REFERENCE NUMBER 4o3-1274-533.59-00 SUBJECT: Approve the payment of Invoice Nos. 5288, PAGE 5289, 5290, and 5317 to A.M.F. Materials and Transport of Port Arthur, Texas for emergency equipment services 2 at the City's landffil facility. SUMMARY It is recommended that the City Council of the City of Port Arthur approve the payment of Invoice Nos. 5288, 5289, 5290, and 5317 in the total amount of $24,750 for emergency equipment services at the City's landfill for preparation for and as a result of a recent TNRCC inspection. Funding is available in FY 2002 Budget Account 403-1275-533.59-00. Leslie E. McMahen, P.E. Director of Public Works Rebecca Underhill Finance Director Gerald W. Robinson Solid Waste Superintendent bmm:c:winword\CouncilCommunications'~LandfillEmergencyEquipment PREPARED BY:LEM/GWR/bmm APPROVED BY CITY MANAGER DISPOSITION BY COUNCIL: [ I APPROVE [ ] OTHER (Describe) PROCESSED BY: CITY SECRETARY DATE Bill To: A.M.F. Materials & Transport P,O. Box 1450 Groves, Texas 77619 CITY OF PORT ARTHUR P.O. BOX 1089 PORT ARTHUR, TEXAS 77640 Ship To: Invoice Number: 5288 Date: April 26, 2002 PO Number Terms Date Description Quantity Price Amount 4-10-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 TRUCK RENTAL 1/2 DAY EACH=200.O0 EACH 1.00 200.00 200.00 4-11-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 TRUCK RENTAL 1/2 DAY EACH=200.O0 EACH 1.00 200.00 200.00 Total $3,200.00 0 - 30 days 31 - 60 days 61 - 90 days > 90 days Total $10,905.00 $23,450.05 $5,799.95 $0.00 $40,155.00 Bill To: A.M.F. Materials & Transport P.O. Box 1450 Groves, Texas 77619 CITY OF PORT ARTHUR P.O. BOX 1089 PORT ARTHUR, TEXAS 77640 Ship To: Invoice Number: 5289 Date: April 26, 2002 PO Number Terms Date Description Quantity Price Amount 4-13-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 TRUCK RENTAL 1/2 DAY EACH=200.O0 EACH 1.00 200.00 200.00 4-13-02 TRUCK RENTAL FULL DAY @ 400.00 EACH 1.00 400.00 400.00 Total $2,000.00 0- 30 days 31-60days 61- 90 days > 90 days Total $46,199.50 $0.00 $29,250.00 $0.00 $75,449.50 A.M.F. Materials & Transport P.O. Box 1450 Groves, Texas 77619 Bill To: Ship To: CITY OF PORT ARTHUR P.O. BOX 1089 PORT ARTHUR, TEXAS 77640 Invoice Number: 5290 Date: April 26, 2002 PO Number Terms )ate Description Quantity Price Amount 4.17-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 TRUCK RENTAL 1/2 DAY EACH=200.O0 EACH 2.00 200.00 400.00 4-18-02 DOZER RENTAL WITH OPERATOR 0.50 500.00 250.00 4-19-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WiTH OPERATOR 1.00 500.00 500.00 TRUCK RENTAL 1/2 DAY EACH=200.O0 EACH 2.00 200.00 400.00 4-20-02 TRACKHOE RENTAL WITH OPERATOR 0.50 900.00 450.00 TRUCK RENTAL 1/2 DAY EACH=200.O0 EACH 5.00 200.00 1,000.00 Total $4,800.00 0 - 30 days -31 - 60 days 61 - 90 days > 90 days Total $15,705.00 $23,450.05 $5,799.95 $0.00 $44,955.00 Bill To: A.M.F. Materials & Transport P.O. Box 1450 Groves, Texas 77619 CITY OF PORT ARTHUR P.O. BOX 1089 PORT ARTHUR, TEXAS 77640 Ship To: Page: I Invoice Number: 5317 Date: May 07, 2002 PO Number Terms Date Description Quantity Price Amount 4-27-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 4-28-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 4-29-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 4-30-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 TRUCK RENTAL 1/2 DAY EACH=200.O0 EACH 2.00 200.00 400.00 TRUCK RENTAL 1/4 DAY EACH--iO0.O0 1.00 100.00 100.00 5-01-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 5-02-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 0 - 30 days 31 - 60 days 61 - 90 days > 90 days Total $41,175.00 $0.00 $29,250.00 $0.00 $70,425.00 Bill To: A.M.F. Materials & Transport P.O. Box 1450 Groves, Texas 77619 CITY OF PORT ARTHUR P.O. BOX 1089 PORT ARTHUR, TEXAS 77640 Ship To: Page: 2 Invoice Number: 5317 Date: May 07, 2002 PO Number Terms Date Description Quantity Price Amount TRUCK RENTAL1/2 DAY EACH=200.O0 EACH 2.00 200.00 400.00 5-03-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 1.00 500.00 500.00 TRUCK RENTAL FULL DAY@400.O0 EACH 2.00 400.00 800.00 5-04-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WITH OPERATOR 0.50 500.00 250.00 5-05-02 TRACKHOE RENTAL WITH OPERATOR 1.00 900.00 900.00 DOZER RENTAL WlTH OPERATOR 1.00 500.00 500.00 5-06-02 TRACKHOE RENTAL WITH OPERATOR 0.50 900.00 450.00 DOZER RENTAL WITH OPERATOR 0.50 500.00 250.00 Total $14,750.00 0- 30 days 31- 60 days 61- 90 days > 90 days Total $41,175.00 $0.00 $29,250.00 $0.00 $70,425.00