HomeMy WebLinkAboutPR 19302: PURCHASE OF A COMPACT EXCAVATOR FROM JOHN DEERE •
City of
u, r rthur
Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Public Works Director 'W
Date: February 23, 2016
RE: Proposed Resolution No. 19302
RECOMMENDATION
It is recommended that the City Council approve Proposed Resolution No. 19302 authorizing the
purchase of a Compact (Mini) Excavator in the amount of$39,493.24 from John Deere Shared Services
of Moline, Illinois under H-GAC Contract No. HT 06-14 for the Utilities Department.
BACKGROUND
The Utilities Department desires to purchase a Compact (Mini) Excavator, funding through the Diesel
Emissions Reduction Project Plan by the U.S. Environmental Protection Agency (EPA) via Flint Hills
Resources Port Arthur, LLC due to a settlement and enforcement action.
BUDGET/FISCAL EFFECT
Funding available in account no. 625-1801-531.93-00, Project No. FH1601
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 19302 authorizing the
purchase of a Compact (Mini) Excavator in the amount of$39,493.24 from John Deere Shared Services
of Moline, Illinois under H-GAC Contract No. HT 06-14 for the Utilities Department.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19302
02/23/16
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A COMPACT
EXCAVATOR FROM JOHN DEERE SHARED SERVICES OF MOLINE,
ILLINOIS, UNDER H-GAC CONTRACT NO. HT 06-14, FOR THE
UTILITIES DEPARTMENT IN THE AMOUNT OF $39,493.24.
FUNDING AVAILABLE IN ACCOUNT NUMBER 625-1801-531.93-
00, PROJECT NUMBER FH1601
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a Compact (Mini) Excavator from John Deere Shared
Services of Moline, Illinois through H-GAC Purchase for the Utilities Department; and,
WHEREAS, funding will be provided through the mitigation project "City of Port
Arthur Diesel Emissions Reduction Project by the U. S. Environmental Protection Agency
via Flint Hills Resources (FHR) Port Arthur, LLC in connection with the consent decree
(settlement and enforcement action), Case 1:14-CV-00169-RC; United States of
America vs. Flint Hills Resources Port Arthur, LLC on behalf of the Clean Air Act; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government
Code, a city may participate in cooperative purchasing programs established by the
State Facilities Commission for the purchase of goods at prices established through
purchase contracts of the Commission for the purchase contracts of the Commission;
and,
WHEREAS, per Resolution No. 11-196, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the H-GAC Cooperative Purchasing
Program (H-GAC); and,
P.R. 19302
Page 2
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WHEREAS, John Deere Shared Services of Moline, Illinois, is an approved
vendor through H-GAC; and
WHEREAS, the Compact (Mini) Excavator shall be used for excavation when
performing utility repairs; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment is
attached as Exhibit "A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the Utilities Department is hereby authorized and directed to purchase
the Compact (Mini) Excavator from John Deere Shared Services of Moline, Illinois
through H-GAC Purchase in the amount of $39,493.24; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
Noes:
Deloris "Bobbie" Prince
P.R. 19302
Page 3
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Attest: Mayor
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
\(o't
Valecia Tizeno Clifton Williams, CPPB
City Attorney Acting Purchasing Manager
APPROVED FOR ADMINISTRATION:
Brian McDougal Rawetts T. Baaheth, Sr.
City Manager Interim Director of Public Works
Jerry Dale, CPA/GFOA Eft 3119I16
Interim Director of Finance
EXHIBIT A
JOHN DEERE JOHN DEERE
%CONFIDENTIAL,
February 15,2016
City of Port Arthur Regional Headquarters
103 Henry 0 Mills Blvd
Port Arthur TX 77640
Quote Number 154940 : Compact Excavator 35G- HGAC Contract
EM06-15
All the prices in the detailed sections are Per machine basis.
Machine Configuration
Code Description Unit Price
0050FF 35G COMPACT EXCAVATOR $51,156.00
3125 300MM RUBBER TRACK In Base
4140 NON-SUSPENSION SEAT/VINYL In Base
7110 4'4"(1.32M)STANDARD ARM In Base
8150 CANOPY In Base
Total $51,156.00
Discount(26%) 813,300.56
Net Price $37,855.44
Attachments
Code Description Price
AT316557 18 in.(457 mm)Heavy Duty Bucket;2.8 cu. ft. (0.080 cu. m)L Teeth $547.56
Include
Total $547.56
Custom Jobs
Code Description Price
Dealer provide local delivery $69.02
Total $69.02
Quote Summary-Compact Excavator 35G(per unit)
Item Description Prices
Machine Net Price $37,855.44
Attachments $547.56
Custom Jobs $69.02
Price per Machine $38,472.02
Destination Freight Charge
Quote Prepared using Direct Sales System Dated:February 15,2016
Quote Number 154940
Port Arthur,TX $1,021.22
Total Net Price(Quantity= 1) $39,493.24
Warranty Terms
35G includes Standard Warranty of 12 months.
Remarks:
Please note that this quote is valid for 30 days.
Contact-Nick Hanson;Phone: 309-765-0295;Fax: 309-765-3358; Email:
HansonNicholasA2@JohnDeere.com--PO must be made out to: John Deere Shared Services;
1515 Fifth Avenue;Moline, IL 61265; DUNS#142124762; Tax ID#36-3387700
Quote Prepared using Direct Sales System Dated:February 15,2016
Quote Number 154940