HomeMy WebLinkAboutPR 19302: PURCHASE OF A COMPACT EXCAVATOR FROM JOHN DEERE • City of u, r rthur Texas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. To: Brian McDougal, City Manager From: Rawetts Baaheth, Sr., Interim Public Works Director 'W Date: February 23, 2016 RE: Proposed Resolution No. 19302 RECOMMENDATION It is recommended that the City Council approve Proposed Resolution No. 19302 authorizing the purchase of a Compact (Mini) Excavator in the amount of$39,493.24 from John Deere Shared Services of Moline, Illinois under H-GAC Contract No. HT 06-14 for the Utilities Department. BACKGROUND The Utilities Department desires to purchase a Compact (Mini) Excavator, funding through the Diesel Emissions Reduction Project Plan by the U.S. Environmental Protection Agency (EPA) via Flint Hills Resources Port Arthur, LLC due to a settlement and enforcement action. BUDGET/FISCAL EFFECT Funding available in account no. 625-1801-531.93-00, Project No. FH1601 STAFFING/EMPLOYEE EFFECT None SUMMARY It is recommended that the City Council approve Proposed Resolution No. 19302 authorizing the purchase of a Compact (Mini) Excavator in the amount of$39,493.24 from John Deere Shared Services of Moline, Illinois under H-GAC Contract No. HT 06-14 for the Utilities Department. "Remember we are here to serve the Citizens of Port Arthur" P.R. 19302 02/23/16 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A COMPACT EXCAVATOR FROM JOHN DEERE SHARED SERVICES OF MOLINE, ILLINOIS, UNDER H-GAC CONTRACT NO. HT 06-14, FOR THE UTILITIES DEPARTMENT IN THE AMOUNT OF $39,493.24. FUNDING AVAILABLE IN ACCOUNT NUMBER 625-1801-531.93- 00, PROJECT NUMBER FH1601 WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of a Compact (Mini) Excavator from John Deere Shared Services of Moline, Illinois through H-GAC Purchase for the Utilities Department; and, WHEREAS, funding will be provided through the mitigation project "City of Port Arthur Diesel Emissions Reduction Project by the U. S. Environmental Protection Agency via Flint Hills Resources (FHR) Port Arthur, LLC in connection with the consent decree (settlement and enforcement action), Case 1:14-CV-00169-RC; United States of America vs. Flint Hills Resources Port Arthur, LLC on behalf of the Clean Air Act; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase contracts of the Commission; and, WHEREAS, per Resolution No. 11-196, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the H-GAC Cooperative Purchasing Program (H-GAC); and, P.R. 19302 Page 2 rtb WHEREAS, John Deere Shared Services of Moline, Illinois, is an approved vendor through H-GAC; and WHEREAS, the Compact (Mini) Excavator shall be used for excavation when performing utility repairs; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit "A"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the Utilities Department is hereby authorized and directed to purchase the Compact (Mini) Excavator from John Deere Shared Services of Moline, Illinois through H-GAC Purchase in the amount of $39,493.24; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Deloris "Bobbie" Prince P.R. 19302 Page 3 rtb Attest: Mayor Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF FUNDS: \(o't Valecia Tizeno Clifton Williams, CPPB City Attorney Acting Purchasing Manager APPROVED FOR ADMINISTRATION: Brian McDougal Rawetts T. Baaheth, Sr. City Manager Interim Director of Public Works Jerry Dale, CPA/GFOA Eft 3119I16 Interim Director of Finance EXHIBIT A JOHN DEERE JOHN DEERE %CONFIDENTIAL, February 15,2016 City of Port Arthur Regional Headquarters 103 Henry 0 Mills Blvd Port Arthur TX 77640 Quote Number 154940 : Compact Excavator 35G- HGAC Contract EM06-15 All the prices in the detailed sections are Per machine basis. Machine Configuration Code Description Unit Price 0050FF 35G COMPACT EXCAVATOR $51,156.00 3125 300MM RUBBER TRACK In Base 4140 NON-SUSPENSION SEAT/VINYL In Base 7110 4'4"(1.32M)STANDARD ARM In Base 8150 CANOPY In Base Total $51,156.00 Discount(26%) 813,300.56 Net Price $37,855.44 Attachments Code Description Price AT316557 18 in.(457 mm)Heavy Duty Bucket;2.8 cu. ft. (0.080 cu. m)L Teeth $547.56 Include Total $547.56 Custom Jobs Code Description Price Dealer provide local delivery $69.02 Total $69.02 Quote Summary-Compact Excavator 35G(per unit) Item Description Prices Machine Net Price $37,855.44 Attachments $547.56 Custom Jobs $69.02 Price per Machine $38,472.02 Destination Freight Charge Quote Prepared using Direct Sales System Dated:February 15,2016 Quote Number 154940 Port Arthur,TX $1,021.22 Total Net Price(Quantity= 1) $39,493.24 Warranty Terms 35G includes Standard Warranty of 12 months. Remarks: Please note that this quote is valid for 30 days. Contact-Nick Hanson;Phone: 309-765-0295;Fax: 309-765-3358; Email: HansonNicholasA2@JohnDeere.com--PO must be made out to: John Deere Shared Services; 1515 Fifth Avenue;Moline, IL 61265; DUNS#142124762; Tax ID#36-3387700 Quote Prepared using Direct Sales System Dated:February 15,2016 Quote Number 154940