HomeMy WebLinkAboutPR 19318: PURCHASE OF A 2016 CHEVROLET TAHOE ,...,„__,
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INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: March 10, 2016
To: Brian McDougal, City Manager
From: Robert L. Havens, Deputy Fire Chief
RE: Proposed Resolution 19318
Nature of the Request:
Request is made that the City Council, authorize the Fire Department to purchase a 2016
Chevrolet Tahoe from Caldwell County Chevrolet of Caldwell, Texas, through the Buyboard
Cooperative Purchasing Program, to replace a 2007 Ford Crown Victoria that has reached the
end of its useful service life. Cost of this purchase including the accessory package: $41,356.
Staff Analysis, Considerations:
The Fire Department currently has a 2007 Ford Crown Victoria that has reached the end of its
useful service life. Based on the Fire Department's equipment replace schedule, this vehicle
should have been retired from service in 2015. This action was delayed due to budget constraints
at that time. The maintenance cost of keeping the current vehicle has steadily risen over the last
few years. This vehicle is in need to several repairs at this time that have been put on hold due to
the fact that the sum total cost of all repairs would exceed the value of the vehicle. This vehicle
was recently involved in a traffic accident and has been removed from service.
The new vehicle will be used by the Fire Department's Administration Division for emergency
response and disaster management activities.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This purchase is budgeted in Fire Department Account#625-1801-522.93-00.
"Remember we are here to serve the Citizens of Port Arthur"
P. O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743
P.R. No. 19318
03/22/2016 rlh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A
2016 CHEVROLET TAHOE FROM CALDWELL COUNTRY
CHEVROLET OF CALDWELL, TEXAS , THROUGH BUYBOARD
COOPERATIVE PURCHASING, FOR THE FIRE
DEPARTMENT IN THE AMOUNT OF $41 , 356 ; FUNDING
AVAILABLE IN ACCOUNT NUMBER 625-1801-522 . 93-00
WHEREAS, the Fire Department has found it necessary
to purchase one (1) fire department vehicle in order to
replace an existing vehicle (2007 Ford Crown Victoria) that
has exceeded its mechanical limits, and recently received
extensive damage due to a motor vehicle collision; and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the
Local Government Code, a city may participate in
cooperative purchasing programs established by the State
Facilities Commission for the purchase of goods at prices
established through purchase contracts of the Commission;
and
WHEREAS, per Resolution No. 02-341, the City of Port
Arthur entered into an interlocal agreement for cooperative
purchasing with Buyboard Cooperative Purchasing Program;
and
WHEREAS, the Fire Department determined that it is
most cost effective to purchase said vehicle through the
Buyboard Cooperative Purchasing Program; and
WHEREAS, funds for this purchase are available in
account number 625-1801-522 . 93-00; and
WHEREAS, a copy of the contract pricing worksheet for
the vehicle is attached as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the
preamble are true and correct .
Section 2 . That the Fire Department is hereby
authorized and directed to purchase a 2016 Chevrolet Tahoe
P.R. No. 19318
03/22/2016 rlh
from Caldwell Country Chevrolet of Caldwell, Texas, through
the Buyboard Cooperative Purchasing Program in the amount
of $41, 356.
Section 3. That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of ,
A. D. , 2016, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES :
MAYOR: ;
COUNCILMEMBERS : ;
NOES : .
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED • S TO FORM:
\i'ckt
.
.1)
Val Tizeno, Cu4 y Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
P.R. No. 19318
03/22/2016 rlh
APPROVED AS TO AVAILABILITY OF FUNDS:
, 144-41"( Gv.-,PrAP W
Jerry Dale, CPA/GFOA 5If If t �6
Interim Director of Finance
61111.4"-
Clifton Williams, CPPB
Acting Purchasing Manager
P.R. No. 19318
03/22/2016 rlh
EXHIBIT "A"
QUOTE# 001-P30005-CVE CONTRACT PRICING WORKSHEET
End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY
Contact Name: LT. STEVE BRINSON CALDWELL COUNTRY
Email: SBRINSON@PORTARTHURPD.COM Prepared By: Averyt Knapp
Phone #: 409-984-2192 Email :
aknapp@caldwellcountry.com
Fax #: 409-983-8627 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PORT ARTHUR Fax #: 979-567-0853
Date Prepared: NOVEMBER 19, 2015 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #430-13 Tax ID # 14-1856872
Product Description: 2016 CHEVROLET TAHOE PPV CC10706
A Base Price & Options: $34,250
B Fleet Quote Option:
Code Description Cost Description Cost
(NO SPOTLIGHT) , INCL
PPV, DUAL
BATTERIES, FOUR
KEYS TOTAL, FLEET
KEYED ALIKE (6E2,
VICTORY RED
WA9260/5T4
GM WARRANTY INCL CALDWELL COUNTRY
5YR/100,000 MILES
POWERTRAIN @ N/C
PURSUIT SAFETY $6,052.73 PO BOX 27
LOGSITICS FLOORPLAN $478.27
CALDWELL,TEXAS 77836
$6,531
Subtotal B
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
$175
Subtotal D FOB ROYSE CITY, TX
E Unit Cost Before Fee & Non-Equipment Charges (A+B+C+D) $40,956
Quantity Ordered 1
X
$40, 956
Subtotal E
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD $400
G. Color of Vehicle: VICTORY RED WA9260/5T4
H. Total Purchase Price (E+F) $41,356
Estimated Delivery 60-90 DAYS TO
Date: ROYSE CITY, TX