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HomeMy WebLinkAboutPR 19320: PB LOADER DUMP TRUCK FOR BTE BODY COMPANY Enemy ('itv qf nrt rth r texas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. To: Brian McDougal, City Manager From: Rawetts Baaheth, Sr., Interim Public Works Director Date: February 24, 2016 RE: Proposed Resolution No. 19320 RECOMMENDATION It is recommended that the City Council approve Proposed Resolution No. 19320 authorizing the purchase of a PB Loader Dump Truck in the amount of$96,347.00 from BTE Body Company of Irving, Texas under Buyboard Contract No. 424-13 for the Public Works Drainage Division. BACKGROUND The Public Works Department desires to purchase a PB Loader Dump Truck from BTE Body Company of Irving, Texas through Buyboard Cooperative Purchasing Program for the Drainage and Streets Division, funding through the Diesel Emissions Reduction Project Plan by the U.S. Environmental Protection Agency(EPA)via Flint Hills Resources Port Arthur, LLC due to a settlement and enforcement action. BUDGET/FISCAL EFFECT Funding available in account no. 625-1801-531.93-00, Project No. FH1601 STAFFING/EMPLOYEE EFFECT None SUMMARY It is recommended that the City Council approve Proposed Resolution No. 19320 authorizing the purchase of a PB Loader Dump Truck in the amount of$96,347.00 from BTE Body Company of Irving, Texas under Buyboard Contract No. 424-13 for the Public Works Drainage Division. "Remember we are here to serve the Citizens of Port Arthur" P.R. 19320 02/24/16 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF PB LOADER DUMP TRUCK FROM BTE BODY COMPANY OF IRVING, TEXAS, UNDER THE BUYBOARD CONTRACT NO. 424-13, FOR THE PUBLIC WORKS DEPARTMENT DRAINAGE DIVISION IN THE AMOUNT OF $96,347.00. FUNDING AVAILABLE IN ACCOUNT NUMBER 625- 1801-531.93-00, PROJECT NUMBER FH1601 WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of a PB Loader Dump Truck from BTE Body Company of Irving, Texas through Buyboard Cooperative Purchasing Program, for the Drainage Division; and, WHEREAS, funding will be provided through the mitigation project "City of Port Arthur Diesel Emissions Reduction Project by the U. S. Environmental Protection Agency via Flint Hills Resources (FHR) Port Arthur, LLC in connection with the consent decree (settlement and enforcement action), Case 1:14-CV-00169-RC; United States of America vs. Flint Hills Resources Port Arthur, LLC on behalf of the Clean Air Act; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase contracts of the Commission; and, WHEREAS, per Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; and, P.R. 19320 Page 2 WHEREAS, BTE Body Company of Irving, Texas, is an approved vendor through Buyboard Cooperative Purchasing Program; and WHEREAS, the PB Loader Dump Truck shall be primarily used for collecting and hauling soil and compost material when performing drainage maintenance; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit "A"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the Public Works Department is hereby authorized and directed to purchase a PB Loader Dump Truck from BTE Body Company of Irving, Texas through the Buyboard Cooperative Purchasing Program in the amount of $96,347.00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Deloris "Bobbie" Prince Mayor P.R. 19320 Page 3 Attest: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF FUNDS: (16,(utk4.:, Val- / is Tizens Clifton Williams, CPPB City Attorney Acting Purchasing Manager APPROVED FOR ADMINISTRATION: //ass,44, 04,mJ27 2( A_ Brian McDougal Jerry Dale, CPA/CGFO 0'1110(9 City Manager Interim Director of Finance ,e R. efts T. Baah- h, Sr. Interim Public Works Director EXHIBIT A re Number: 022416A BUYBOARD CONTRACT 424-13 Line 27 FROM: TO: BTE Body Company Clifton Williams 425 South Loop 12 City of Port Arthur Irving, Texas 75060 444 Fourth Street (972)554-0725 FAX(972)554-0194 Port Arthur, TX 77640 Delivery Ship Via F.O.B. Terms 180 Days ARO Best Way Fresno, CA UPON DELIVERY Item Qty Part Number Descriptio n Unit Price Extended 1 1 L-100-CT PB Loader, 1 Cubic Yard Shovel, Clam Shell with $ 49,290.00 2 Tilting Action on Shovel. 3000 Lbs. Lifting Capacity. 3 4 Full Cab Shield-Standard Truck Chassis $ 4,313.00 5 6 10' Dump Body,6-8 Yards, 28"Sides. 3/16" Hi-Ten Floor& $ 52,940.00 7 Tailgate, 10 Ga Balance, Hoist, 277 Hot Shift PTO, Pump, 8 Tank, Valve, Controls, Mud Flaps, Steel Mud Guards, LED 9 Legal Lights, Installation&Match Cab Paint 10 11 ADDITIONAL TRADE DISCOUNT $ (10,000.00) 12 13 14 OPTION: 15 Bolt-on Carbide Blade add $ 1,719.00 16 Weld-on Caribide Blocks add $ 1,425.00 17 Remote Grease Bank add $ 1,204.00 18 Spring Tool Holder add $ 149.00 19 Pull Tarp-Mesh add $ 1,786.00 20 Tool Box-36" add $ 765.00 21 * Upgrade to Model L-150-CT PB Loader with 22 5000 Lbs Lifting Capacity add $ 14,033.00 23 24 25 26 27 28 29 30 31 32 33 34 Subtotal $ 96,543.00 Date: 2/24/2016 Buyboard Discount $ (3,196.00) Freight $ 3,000.00 Prepared By: David Schoener Total $ 96,347.00 NOTE: Price does not include any FET,State or Local Taxes TRUCK MOUNTED LOADER - SPECIFICATIONS Model L-100-CT General Loader: It is the intent of these specifications to describe the "Load Over Cab" type, hydraulically operated loader. The loader is suitable for mounting on a dump truck of adequate G.V.W.R. and equipped with a dump body that has 78 inch minimum inside body width. The overall width of the truck axle over the studs shall not exceed 91 inches and the width of the truck cab and renders shall not exceed 90 inches. It shall be a PB Loader, Model L-100-CT or approved equal. Make and model of the conventional style truck chassis will be furnished at the time of issuance of the purchase order. Shovel: Blade shall be a replaceable 1/2" x 6" plow steel. Sides shall be a 1/2" x 6" plow steel cutting edge, designed to allow the operator to load directly against the curb. The back of the shovel is designed to allow the operator to have down pressure on the shovel and also back drag material for grading. The operator shall have positive control of shovel at all times. Shovel capacity is 1 cubic yard and the width is not less than 92 inches. Shovel shall be clam shell type. The rear half of the shovel is rigidly mounted on the two side arms. The clam or front half of the shovel is hinged to the rear half in such a manner that it opens or closes by hydraulic means. Shovel is controlled from the cab of the truck. Clam will open a minimum of 170 degrees. Shovel will be able to pick up solid material without using the clam. Arms: They shall be straight type with box girder type construction. They shall have a minimum inside clearance of 92 inches. The arms and shovel shall be removable from loader without having to remove the entire loader mechanism from the truck. The arms shall be bolted to a solid cross shaft so as to equal the load pressure throughout the loader system. The arms will not interfere with the opening of the truck doors in either the loading or traveling position. Side arms supporting the shovel shall pivot on a point immediately behind the truck cab and below the truck frame. Loader is supported on a separate frame or directly to the truck frame. Loader: The loader mechanism will not be mounted LOWER than any point of the truck chassis. The mechanism shall be mounted in such a manner that the weight of the unit is distributed between the front and rear axle of the truck chassis. The loader shall be powered hydraulically through a compound linkage system by means of a hydraulic pump that is driven from the truck transmission power take-off. Weight of the unit will not exceed 2,600 lbs. Component parts of the loader shall be of proper design and size to safely lift a maximum load of 3,000 lbs. Loader shall be able to load dump body uniformly without having to shift material to the rear by raising the body. Safety Switches: The switches shall be installed so that when the power take-off is engaged, the opening of the truck doors will stall the hydraulic power and the loader can not be operated. Safety switches shall also be installed on the dump body so that if there is an attempt to raise the dump body when the loader is in traveling position this will disengage the power-take off. Operating: Only ONE (1) - 8 inch double acting hydraulic cylinder to operate the loader. Only TWO (2) - 2 1/2 inch double acting hydraulic cylinders to operate the clam. The operating cycle is 15 seconds. The hydraulic tank capacity shall be a minimum of 15 gallons with a return line filter and an inline suction strainer. The controls shall be cab mounted and readily accessible to the operator from the driving position. The hydraulic cylinders must have chrome finish shaft and adequate dirt wiper seals. The unit shall be furnished complete and ready for mounting with pump and roller bearing power take-off that is suitable for continuous duty and all other items necessary to make a complete working unit. TRUCK MOUNTED LOADER - SPECIFICATIONS Model L-150-CT General Loader: It is the intent of these specifications to describe the "Load Over Cab" type, hydraulically operated loader. The loader is suitable for mounting on a dump truck of adequate G.V.W.R. and equipped with a dump body that has 78 inch minimum inside body width. The overall width of the truck axle over the studs shall not exceed 91 inches and the width of the truck cab and renders shall not exceed 90 inches. It shall be a PB Loader, Model L-150-CT or approved equal. Make and model of the conventional style truck chassis will be furnished at the time of issuance of the purchase order. Shovel: Blade shall be a replaceable 1/2" x 6" plow steel. Sides shall be a 1/2" x 6" plow steel cutting edge, designed to allow the operator to load directly against the curb. The back of the shovel is designed to allow the operator to have down pressure on the shovel and also back drag material for grading. The operator shall have positive control of shovel at all times. Shovel capacity is 1 1/2 cubic yard and the width is not less than 92 inches. Shovel shall be clam shell type. The clam or front half of the shovel is hinged to the rear half in such a manner that it opens or closes by hydraulic means. Shovel is controlled from the cab of the truck. Shovel is forward tilting with clam attachment designed to contact the ground 44 inches ahead of the shovel blade. Shovel is designed to self-load the truck to which it is mounted as well as forward loading into other trucks. Clam will open a minimum of 170° degrees. Shovel will be able to pick up solid material without using the clam. Arms: They shall be straight type with box girder type construction. They shall have a minimum inside clearance of 92 inches. The arms and shovel shall be removable from loader without having to remove the entire loader mechanism from the truck. The arms shall be bolted to a solid cross shaft so as to equal the load pressure throughout the loader system. The arms will not interfere with the opening of the truck doors in either the loading or traveling position. Side arms supporting the shovel shall pivot on a point immediately behind the truck cab and below the truck frame. Loader is supported on a separate frame directly to the truck frame. Loader: The loader mechanism will not be mounted LOWER than any point of the truck chassis. The mechanism shall be mounted in such a manner that the weight of the unit is distributed between the front and rear axle of the truck chassis. The loader shall be powered hydraulically through a compound linkage system by means of a hydraulic pump that is driven from the truck transmission power take-off. Weight of the unit will not exceed 3,500 lbs. Component parts of the loader shall be of proper design and size to safely lift a maximum load of 5,000 lbs. Loader shall be able to load dump body uniformly without having to shift material to the rear by raising the body. Safety Switches: The switches shall be installed so that when the power take-off is engaged, the opening of the truck doors will stall the hydraulic power and the loader can not be operated. Safety switches shall also be installed on the dump body so that if there is an attempt to raise the dump body when the loader is in traveling position this will disengage the power-take off. Operating: Only TWO (2) - 8 inch double acting hydraulic cylinders to operate the loader. Only TWO (2) - 2 1/2 inch double acting hydraulic cylinders to operate the clam. Only TWO (2) - 2 1/2 inch double acting hydraulic cylinders to operate the tilt action of the shovel. The operating cycle is 15 seconds. The hydraulic tank capacity shall be a minimum of 15 gallons with a return line filter and an inline suction strainer. The controls shall be cab mounted and readily accessible to the operator from the driving position. The hydraulic cylinders must have chrome finish shaft and adequate dirt wiper seals. The unit shall be furnished complete and ready for mounting with pump and roller bearing power take-off that is suitable for continuous duty and all other items necessary to make a complete working unit.