HomeMy WebLinkAboutPR 19322: PURCHASE OF UNIFORMS FOR THE FIRE DEPATMENT FROM GT DISTRIBUTORS, INC. Ciro of _6
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INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: March 10, 2016
To: Brian McDougal, City Manager
From: Larry Richard, Fire Chief
RE: Proposed Resolution 19322
Nature of the Request:
The Fire Department recommends that the City Council approve Proposed Resolution No.
19322 authorizing the Fire Department to uniform shirts, pants, and duty boots from GT
Distributors, Inc., through a Buyboard purchasing cooperative contract, with a projected
budgetary impact of$47,642.
Staff Analysis, Considerations:
In recent years, the Fire Department has purchased uniform shirts, pants, and duty boots from GT
Distributors Inc., with satisfactory results. The Fire Department wishes to continue purchasing
from GT Distributors Inc. Uniforms and boots are replaced on an as needed basis.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This purchase is budgeted in Fire Department Account#001-1121-522.26-00
"Remember we are here to serve the Citizens of Port Arthur"
P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
P.R. 19322
03/10/16 ldr
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF UNIFORMS FOR
THE FIRE DEPARTMENT FROM GT DISTRIBUTORS, INC. UNDER A
BUYBOARD CONTRACT WITH A PROJECTED BUDGETARY IMPACT OF
$47, 642 .00; FUNDING AVAILABLE IN FIRE DEPARTMENT
ACCOUNT NO. 001-1121-522.26-00 .
WHEREAS, the Port Arthur Fire Department purchases and
supplies uniform shirts, pants, and duty boots for its employees;
and
WHEREAS, in past years the Fire Department has purchased
uniform shirts, pants and duty boots through GT Distributors,
Inc. , of Austin, Texas, with satisfactory results; and
WHEREAS, GT Distributors, Inc. is an approved vendor
through a Buyboard contract; and
WHEREAS, pursuant to Chapter 271 of the Local Government
Code, a city may participate in a cooperative purchasing program
such as Buyboard; and
WHEREAS, pursuant to Resolution No. 02-341, the City of
Port Arthur entered into an interlocal agreement for cooperative
purchasing with the Buyboard Cooperative Purchasing Program; now
therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the preamble are
true and correct .
Section 2. That the City Council herein authorizes the
purchase of Fire Department uniforms as described in Exhibit "A" ,
with an estimated budgetary impact of $47, 642 . 00 .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
, 2016, at a Regular Meeting of the City Council of
the City of Port Arthur, Texas, by the following vote: AYES :
Mayor: ,
Councilmembers: ,
P.R. 19322
03/10/16 ldr
NOES:
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
AP"O
Val TizenVirity Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
coAferieaweig
Jerry Dale, CPA/GFOA RI ;Phi/
Interim Finance Director
Wrok,
Clifton Williams, CPPB,
Acting Purchasing Manager
P.R. 19322
03/10/16 ldr
EXHIBIT "A"
Quote _ QTE0004092
Date 2/15/2016
Page: 1
`,, GT Distributors -Austin
P.O. Box 16080
11W 0 Austin TX 78761
`' (512) 451-8298 Ext. 0000
Bill To: Ship To:
Port Arthur Fire Department (TX) Port Arthur Fire Department (TX)
Attn Account Payable 300 Waco Ave
PO Box 1089 Attn: Jay Fountain
Port Arthur TX 77641 REF PO#
Port Arthur TX 77640
Purchase Order No.,Customer ID Salesperson ID Shipping Method Payment Terms Req Ship Date,Master No,
UNIFORMS 2016 009277 AP U NET 15 0/0/0000 1.421.906
Quantity Item Number Description UOM Unit Price Ext, Price
480 ELB-E2874R-32 Elbeco EMS Pant 65-35 PC Men's Mid Navy 32 EA $47.75 $22,920.00
44-50(Lds 20-24)$52.55pr
52-54(Lds 26-28)$57.35pr
56-58(Lds 30)$62.10pr
Female#ELB-2884LC-size
480 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Hem to length specified
............................
16 ELB-E314RN-34 Elbeco Trouser 100%Poly Men's Navy W34 EA $39.15 $626.40
44-50(Lds 20-24)$43.15pr
52-54(Lds 26-28)$46.95pr
56-58 Lds 30)$50.95pr
Female#ELB-E9314LC-size
16 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Hem to length specified
............................
357 ELB-G934-L Elbeco S/S Tek 3 Shirt Mid Navy Large EA $38.25 $13,655.25
2XL-3XL$45.90eaea
4XL$53.55ea
18 ELB-P867-L Elbeco-SS Shirt-65-35 PolyCotton-Wht-Large EA $29.75 $535.50
2XL-3XL$35.70ea
4XL$41.65ea
......................
375 HP-8016 Hero's Pride-Paramedic Patch-Large EA $2.95 $1,106.25
HP-8015 Lic Para$3.25ea
HP-8016 Paramedic$2.95ea
HP-8017 EMT-I $2.95ea
HP-8018 EMT-B/HP-8019 ECA$2.95ea
Quote QTE0004092
Date 2/15/2016
Page: 2
GT Distributors -Austin
P.O. Box 16080
/1.111) r Austin TX 78761
10S (512) 451-8298 Ext. 0000
Bill To: Ship To:
Port Arthur Fire Department (TX) Port Arthur Fire Department (TX)
Attn Account Payable 300 Waco Ave
PO Box 1089 Attn: Jay Fountain
Port Arthur TX 77641 REF PO#
Port Arthur TX 77640
Purchase Order No. Customer ID Salesperson ID ,Shipaing Method Payment Terms Req Ship Date.Master No.
UNIFORMS 2016 009277 AP U NET 15 0/0/0000 1.421,906
Quantity Item Number Description UOM Unit Price Ext. Price
375 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Add dept left/DOH on Rt
15 GOW-70B1-LR GOW-ZED Barrier LG Reg Navy Jkt EA $89.95 $1,349.25
Silver FD Buttons
15 GT-ALTERATION Alterations done by GT Seamstress-Explain EA $0.00 $0.00
Add dept left sleeve only
100 511-12001-019-10.5` 511 ATAC 8"Side Zip Size 10.5 PR $74.50 $7,450.00
1 NOTES: Notes: EA $0.00 $0.00
This quotation reflects Buyboard pricing.
Your purchase order must be faxed
directly to BuyBoard to receive pricing.
Fax:1-800-211-5454#416-12
All returns must be authorized by GT Distributors. Interest charges on past Subtotal $47,642.65
due invoices at the maximum rate allowed by law. Misc $0.00
Your salesman is Jamy. Thank you for your Tax $0.00
business. Freight $0.00
jfountain@portarthur.com Total $47,642.65