HomeMy WebLinkAboutPR 19262: CHANGE ORDER NO. 04, MCINNIS CONSTRUCTION, INC. City of — �+
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ort rthur
Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: February 26, 2016
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Director of Public Works.
RE: Proposed Resolution No. 19262
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19262 authorizing the City Manager to execute
Change Order #4 to the contract with McGinnis Construction for the 18th Street Improvements Project
increasing the contract amount by $95,929.78 to a new amount $3,428,357.63 and increasing the term by
256 days to a new term of 694 days.
BACKGROUND
Per Resolution 14-311 a construction contract was awarded to McInnis Construction, Inc. for the 18th
Street Improvements Project for $2,781,583.85 and a contract term of 270 days. Per Resolution 15-042,
the City Council approved Change Order No. 1 increasing the contract term by 21 days to a new contract
terrm of 291 days due to close proximity of an existing 24" waterline. Per Resolution 15-074, the City
approved Change Order No. 2 increasing the contract amount by$430,466.00 to a new contract amount of
$3,212,049.85 for the replacement of approximately 1,200 LF of existing 24" waterline. Per Resolution
15-249, the City approved Change Order No. 3 increasing the contract amount by $120,378.00 to a new
contract amount of$3,332,427.85 and increasing the contract term by 147 days to a new term of 438 days
due to additional work being performed on the replacement of the existing 24" waterline that was not part
of the original contract. This change order is for additional work on the existing 24" waterline running
along 19th Street in order to install the 24" Inserta Valves on the line. This change order includes work
consisting of additional hydro-excavation, materials and traffic control due to additional time.
BUDGET/FISCAL EFFECT
Funds are available in the GLO Round 2.2 Program, Project No.p118T, Account No. 144-1201-532.59-
00
SUMMARY
I recommend that the City Council approve P. R. No. 19262 authorizing the City Manager to execute
Change Order #4 to the contract with McGinnis Construction for the 18th Street Improvements Project
increasing the contract amount by $95,929.78 to a new amount $3,428,357.63 and increasing the term by
256 days to a new term of 694 days.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19262
02/11/16 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 04 TO THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND MCINNIS CONSTRUCTION, INC. FOR THE
18TH STREET IMPROVEMENTS PROJECT INCREASING THE
CONTRACT AMOUNT BY $95,929.78 TO A NEW CONTRACT
AMOUNT OF $3,428,357.63, INCREASING THE CONTRACT TERM BY
256 DAYS TO A NEW TERM OF 694 DAYS. GLO ROUND 2.2
PROGRAM,PROJECT NO. I22BB,ACCOUNT# 145-1201-532.59-00.
WHEREAS,per Resolution No. 14-311,the City Council awarded a contract for the 18th
Street Improvements project from Fort Worth Avenue to Stilwell Boulevard to McInnis
Construction, Inc., of Silsbee, Texas in the amount of$2,781,583.85 and a contract time of 270
calendar days; and,
WHEREAS, per Resolution 15-042, the City Council approved Change Order No. 1 to
the contract increasing the contract term by twenty one (21) days to a new term of 291 days due
to close proximity of an existing 24"waterline; and,
WHEREAS, per Resolution 15-074, the City Council approved Change Order No. 2 •
increasing the contract amount by $430,466.00 to a new contract amount of$3,212,049.85 for
the replacement of approximately 1,200 LF of existing 24"waterline; and,
WHEREAS, per Resolution 15-249, the City Council approved Change Order No. 3
increasing the contract amount by $120,378.00 to a new contract amount of$3,332,427.85 and
increasing the contract term by 147 days to a new term of 438 days due to additional work being
performed on the replacement of the existing 24" waterline that was not part of the original
contract extending the completion date to December 12, 2015; and,
WHEREAS, proposed Change Order No. 4 is for additional work on the existing 24"
waterline running along 19th Street in order to install the 24" Inserta Valves on the line. This
P.R. 19262
Page 2 rtb
change order includes work consisting of additional hydro-excavation, materials and traffic
control due to additional time; and,
WHEREAS, approval of Change Order No. 04 will increase the contract amount by
$95,929.78 to a new total of $3,428,357.63 and increasing the contract term by 256 days to a
new term of 694 days herein deemed an appropriate action, attached hereto as Exhibit "A"; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 04 is herein approved and the City Manager is authorized to
execute said Change Order No. 04 (attached as Exhibit "A") to the contract between the City of
Port Arthur and McInnis Construction, Inc.; and,
THAT, Change Order No. 04 increases the contract time by 256 days to a new term of
694 days for a completion date of August 24, 2016 and also increases the contract amount by
$95,929.78 to new contract amount of$3,428,357.63; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at
a meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Councilmembers:
P.R. 19262
Page 3
Noes:
Mayor
Debris "Bobbie" Prince
Attest:
City Secretary
Sherri Bellard
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
Valecia Ti 11-641--D Brian McDougal
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS: L
litul //4 Ih 4 1 cG wires/ /P, ,
Jerry Dale, CPA, GFOA 3117 Vg
Interim Director of Finance
a / ice
Rawetts T. Baahe , Sr.
Interim Director of Public Works
Clifton Williams, CPPB
Acting Purchasing Director
EXHIBIT A
AstmL
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47141 CI=
MAI ARCENEAUX WILSON &COLE
engineering I surveying l planning
February 2, 2016
Mr. Rawetts Baaheth
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE; CHANGE ORDER NO, 4
18' Street Improvements from Fort Worth Ave, to Stilwell Blvd,
Job No. CPA-750
Dear Mr. Baaheth:
Attached is Change Order No. 4 for the 18th Street Improvements project. This change
order is for additional work on the existing 24" waterline running along 19th Street in
order to install the 24" Inserta valves on the line. The installation of the valves required
addition hydro excavation because the pipe condition at the initial locations was
inadequate. Also, there is additional cost in materials and traffic control as the contract
has been extended past the original completion date. The contractor had been working
on the additional waterline relocations that were not a part of the original contract for an
extended period of time longer than the original contract. Therefore, the contractor is
requesting a change order for the change in material pricing. As well as additional costs
for down time when the contractor had equipment and employees on site but could not
work due to the valves on the existing water system not being located and non-
operational. Additionally, there is a deductive amount for the change in storm sewer
piping material from reinforced concrete pipe to a high density polyethylene pipe
material. The change in piping material will be a deductive change order but will provide
an equivalent option for the storm sewer piping. Next there is a deductive amount for
the change in the storm sewer manholes and inlets from a cast in place product to a
pre-cast product. The contractor had a cast in place product in the original bid but will
be able to save labor and time by switching to a pre-cast product. The change order
results in an additional amount of $95,929.78 and time extension of 256 days for the
409.724.7888
2901 Turtle Creek Dr,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 10194049
A.ArAllik Cni
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months of June, July, August, September, October and November due to the additional
work being performed on the replacement of the existing 24" waterline that was not part
of the original contract. I have attached Change Order No. 4 which modifies the contract
to reflect this change for your consideration and action. Should you have any questions
or require additional information, please contact our office.
Very truly yours,
Arceneaux Wi/son & Cole LLC
TEXAS REGISTERED ENGINEERING FIRM F-16194
Keestan Cole, PE
Vice-President
„AL Cq
v_ 0Texas General Land Office
Disaster Recovery
FST • �6
1eLISHEO a ,
Construction Contract Change Order Request Form
Engineer: Owner (Contractor Locality): Contractor:
McIAceneaux Wilson&Cole LLC City of Port Arthur 675 Souths Construction,Street tINC.
675 4th Street
2901 Turtle Creek Dr., Suite 320 Silsbee,TX 77656
Port Arthur, TX 77642 444 4'h Street
Port Arthur, TX 77642 Agreement Date: 7-29-14
Phone No.: 409-724-7888
Phone No.:409-983-8100 Phone No.: 409-860-4459
Date: November 5, 2015 Contract For (Project Description): GLO Contract No.:
Project Code No.: P21113 12-305-025-6542
18th Street Improvements from
Bid Package No.: 1 Fort Worth Ave. to Stilwell Blvd. Change Order No.: 4
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
Decrease 17 EA., Type "C” Strom Manhole
4 (Bid Item No. 4/$5,060.00) $ 86,020.00
Add 17 EA., Pre-Cast Type "C" Strom Manhole
($3,893.00/EA.) $ 66,181.00
Decrease 36 EA., Type "C" Curb Inlet
5 (Bid Item No. 5/$5,280.00) $ 190,080.00
Add 36 EA., Pre-Cast Type "C" Curb Inlet
($4,414.00/EA.) $ 158,904.00
Decrease 1500 L.F., 42" RCP $ 239,250.00
9 (Bid Item No. 9/$159.50)
Add 1500 L.F., 42" HDPE
(136.51/L.F.) $ 204,765.00
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program July 2014
10 Decrease 390 L.F., 36" RCP $ 53,625.00
(Bid Item No. 10/$137.50)
Add 390 L.F., 36" HDPE $ 45,594.90
($116.91/L.F.)
11 Decrease 390 L.F., 30" RCP $ 42,900.00
(Bid Item No. 11/$110.00)
Add 390 L.F., 30" HDPE $ 39,425.10
(101.09/L.F.)
12 Decrease 740 L.F., 24" RCP $ 64,120.00
(Bid Item No. 12/$88.00)
Add 740 L.F., 24" HDPE $ 62,500.40
($84.46/L.F.)
13 Decrease 1850 L.F., 18" RCP $ 145,664.20
(Bid Item No. 13/$80.30)
Add 1850 L.F., 18" HDPE $ 134,828.00
($72.88/L.F.)
19 Change in Limestone Subgrade $ 26,410.25
(Bid Item No. 19/$1.49/S.Y.)
Change in Subgrade Stabilization $ 8,157.60
(Bid Item No. 20/$13.20/Ton) _
21 Change in Manipulation of Lime $ 4,963.00
(Bid Item No. 21 /$0.28/S.Y.)
22 Change in 1.5" HMAC $ 3,019.50
(Bid Item No. 22/$0.22/S.Y.)
Line Location by Hydrovac and Excavation $ 5,720.00
($5,720.00/L.S.)
Removal of 24-inch Gifford Hill Pipe $ 480.00
($24.00/L.F.)
Traffic Control Plan for Water Line Relocate $ 91,575.00
($91,575.00/L.S.)
Down Time
($731.07/Day) $ 65,065.23
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $2,781,583.85 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 3 $ 550,844.00 Change Orders: 168 days.
Contract Price Prior to Contract Time Prior to
this Change Order: $ 3,332,427.85 this Change Order: 438 days
Net Increase/Decroxc of Net Increase/Decrease of
this Change Order: $ 95,929.78 this Change Order: 256 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 3,428,357.63 Change Orders: 694 days
Cumulative Percent Change in Contract Price (+1-): Grantee Contract End Date:
23.25% (mm/dd/yy) 08 / 24/2016
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 10 / 1 /2014 (mm/dd/yy) 12 / 12 / 2015
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEND -/ APPROVED: AC i *T r
111I
B : �r�i s By: By: ,1 .. /�_...4 4,
ENGINEER OWNER CONTRA OR
Date: -4,1'14 Date: Date: oV- 2`/G
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? ❑ Increase 0 Decrease x No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: 0 Increase 0 Decrease x No Change
3. Effect on operation and maintenance costs: 0 Increase 0 Decrease x No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? x Yes 0 No
If"No", explain: .
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes x No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) x Yes ❑ No
7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes ❑ No
8. Are the handicapped access requirements/approval
still valid?(if applicable) x Yes 0 No
9.Are other Disaster Recovery contractual special condition clearance
still valid? x Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program April 2014
.441
+N ARCENEAUX WILSON&COLE
CHANGE ORDER No. 4
DATE: January 26, 2016 JOB NO. CPA-750
AGREEMENT DATE: July 29, 2014
NAME OF PROJECT: 18th Street Improvements from Forth Worth Ave to
Stilwell Boulevard
OWNER: CITY of PORT ARTHUR
CONTRACTOR: McInnis Construction, Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Delete to Adjust the following Bid Items to actual quantities used:
a. Decrease 17 EA., Type "C" Strom Manhole
(Bid Item No. 4/$5,060.00) [-] $ 86,020.00
b. Add 17 EA., Pre-Cast Type "C" Strom Manhole
($3,893.00/EA.) [+] $ 66,181.00
c. Decrease 36 EA., Type "C" Curb Inlet
(Bid Item No. 5/$5,280.00) [-] $ 190,080.00
d. Add 36 EA., Pre-Cast Type "C" Curb Inlet
($4,414.00/EA.) [+] $ 158,904.00
e. Decrease 1500 L.F., 42" RCP
(Bid Item No. 9/$159.50) [-] $ 239,250.00
f. Add 1500 L.F., 42" HDPE
(136.51/L.F.) [+] $ 204,765.00
g. Decrease 390 L.F., 36" RCP
(Bid Item No. 10/$137.50) [-] $ 53,625.00
h. Add 390 L.F., 36" HDPE
($116.91/L.F.) [+] $ 45,594.90
i. Decrease 390 L.F., 30" RCP
(Bid Item No. 11/$110.00) [-] $ 42,900.00
AWL
CHANGE ORDER NO. 4
fill. CIVIC January 26, 2016
MMARCENEAUX WILSON&COLE Job No. CPA-780, Contract No. 1
j. Add 390 L.F., 30" HDPE
(101.09/L.F.) [+] $ 39,425.10
k. Decrease 740 L.F., 24" RCP
(Bid Item No. 12/$88.00) [-] $ 64,120.00
I. Add 740 L.F., 24" HDPE
($84.46/L.F.) [+] $ 62,500.40
m. Decrease 1814 L.F., 18" RCP
(Bid Item No. 13/$80.30) [-] $ 145,664.20
n. Add 1850 L.F., 18" HDPE
($72.88/L.F.) [+] $ 134,828.00
o. Change in Limestone Subgrade
(Bid Item No. 19 /$1.49/S.Y.) [+] $ 26,410.25
p. Change in Subgrade Stabilization
(Bid Item No. 20 /$13.20/Ton) [+] $ 8,157.60
q. Change in Manipulation of Lime
(Bid Item No. 21 /$0.28/S.Y.) [+] $ 4,963.00
r. Change in 1.5" HMAC
(Bid Item No. 22 /$0.22/S.Y.) [+] $ 3,019.50
s. Line Location by Hydrovac and Excavation
($5,720.00/L.S.) [+] $ 5,720.00
t. Removal of 24-inch Gifford Hill Pipe
($24.00/L.F.) [+] $ 480.00
u. Traffic Control Plan for Water Line Relocate
($91,575.00/L.S.) [+] $ 91,575.00
v. Down Time Delays by City Personnel
($731.07/Day) [+] $ 65,065.23
w. Extend contract time by 256 days
SUBTOTAL $ 95,929.78
2 of 3
*Milk civic CHANGE ORDER NO. 4
'`'. January 26, 2016
'� ARCENEAUX WILSON&COLE Job No. CPA-780, Contract No. 1
e^3^eenns..".eying I O Q^^9
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $2,781,583.85
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $3,332,427.85
The CONTRACT PRICE due to this CHANGE ORDER will be [increased] Weer-eased}
by: $95,929.78 Dollars
The new CONTRACT PRICE, including this CI IANGE ORDER, will be $ 3,428.357.63
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDERS (1-3): 168 Calendar Days
CURRENT DATE OF COMPLETION: December 12. 2015
CONTRACT TIME due to this CHANGE ORDER will be increased by 256 Days
CURRENT CONTRACT TIME adjusted by CHANGE ORDERS (1-4): 424 Calendar Days
The New DATE OF COMPLETION: August 24, 2016
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
A !
ARCENEAUX WILSON & COLE LLC [CONTRA. OR,OFFICER 0' OWNER]
McInnis Construction, INC.
ACCEPTED BY:
CITY of PORT ARTHUR
3 o 1 3