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Home My WebLink AboutPR 19199: AN EMERGENCY REPAIR OF FIRE DEPATENT VEHICLE LADDER 1 (1590) ___,...., 4 City of s nrt rtJtu Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: March 23, 2015 To: Brian McDougal, City Manager From: Larry Richard, Fire Chief RE: Proposed Resolution 19199 Nature of the Request: That the City Council authorize the approval of an emergency repair of Fire Department vehicle Ladder 1 (1590). Staff Analysis, Considerations: The Port Arthur Fire Department operates one Ladder Truck that struck a low hanging branch on January 28, 2016 while responding to an emergency incident. The damage was accessed by Port Arthur Business Siddons-Martin Emergency Group; the only authorized Pierce repair facility in the area. Estimates were prepared after third party testing of the ladder component of the vehicle. The basket (where personnel are stationed when the ladder is deployed) will have to be replaced, the ladder was not damaged. Recommendations: The Fire Department recommends approval of this resolution. Budget Considerations: This repair has a budgetary impact of $66,382.25; however the City's insurance has indicated they will pay the claim based on the estimate minus the deductible which is $2,500. Maintenance and repairs are budgeted in Fire Department Vehicle Maintenance Account No. 001-1121-522.43-00. "Remember we are here to serve the Citizens of Port Arthur" P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 * FAX 409/982-6743 P .R. No . 19199 4/5/16 ldr RESOLUTION NO. A RESOLUTION AUTHORIZING THE APPROVAL OF AN EMERGENCY REPAIR OF FIRE DEPARTMENT VEHICLE LADDER 1 (1590) TO SIDDONS MARTIN EMERGENCY GROUP OF PORT ARTHUR, TEXAS , IN AN AMOUNT ESTIMATED TO BE $66 , 382 . 35 , PAYABLE BY TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL (TML) LESS THE CITY' S DEDUCTIBLE IN THE AMOUNT OF $2 , 500 . 00 ; FUNDING AVAILABLE IN ACCOUNT NUMBER 001- 1121-522 . 43 . 00 WHEREAS, the Fire Department operates seven front line fire engines, one ladder truck and one hazardous material response vehicle; and WHEREAS, the ladder basket on Ladder 1 (1590) struck a low hanging tree branch while responding to an incident on January 28, 2016, and is out of service and in need of immediate repairs; and WHEREAS , the City Manager authorized the emergency repair of Ladder 1 on March 16, 2016; and WHEREAS, the total cost of repairs is estimated to be $66, 382 . 35; and WHEREAS, the City' s insurance is estimated to cover all of the cost minus the deductible amount of $2, 500 . 00; and WHEREAS, funds for this repair are available in Fire Department Vehicle Maintenance Account Number 001-1121-522 . 43-00; and WHEREAS, a copy of the estimate and City Manager' s approval are attached as Exhibit "A" . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby approves the emergency repair of Fire Department Vehicle Ladder 1 (1590) by Siddons Martin Emergency Group of Port Arthur, Texas, in an amount estimated to be $66, 382 . 35 payable by TML less the City' s deductible in the amount of $2, 500 . 00 . Section 3. That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of , 2016, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : , NOES : . Deloris Prince, Mayor ATTEST : Sherri Bellard, City Secretary 7AS4,1 Ar ROVE TO FORM: Val T . no, I ty At orney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager APPROVED AS TO AVAILABILITY OF FUNDS: 714- Jer Ire, Qty Director of Finance Clifton Williams, CPPB Acting Purchasing Manager EXHIBIT "A" „ city of ort rtit—tt; INTEROFFICE MEMORANDUM Office of the Fire Chief Date: 3/16/16 To: Brian McDougal, City Manager From: Larry Richard, Fire Chief RE: Emergency Repair of Ladder Truck As you are aware the Ladder Truck (1590) sustained damage last month when the ladder basket struck a low hanging branch while responding to an incident. The vehicle was delivered to Siddons-Martin Emergency Group located in the Port Arthur Business Park for a repair estimate. TMIt was also notified of the accident and the status of the vehicle. Siddons-Martin had to have an outside vendor conduct NFPA test on the ladder to make sure that it did not sustain any damage as a result of the accident. The ladder passed the test. Siddons-Martin submitted the attached estimate for replacement of the basket. The total estimate for the repair is $66,382.35. TML has indicated they will cover the repair minus the deductible of$2,500 based on the estimate. I am requesting your approval to move forward with the emergency repair o this vehicle. If approved I will bring this to the next City Council Meeting on April 4, 2016. There is enough budgeted in Fire Department Vehicle Maintenance to cover the cost until TML reimburses e cost minus the deductible. Approved Denied Brian McDougal, Cite, Manager -Remember we are here to serve the Citizens of Port Arthur” P.0.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 - . Siddons-Martin Estimate Number 7.2400094 1111111111 .,. 9645 Jade Avenue Tag Number: :..71 . ••• Port Arthur TX USA 77640 Phone ti:(409)736-9077 Date and and Time In: 2118/2016-4.42 PM ate and Time Out: 2112016 11 l'i ,,,„ '''A Fax#:(409)736-9066 Promised Date-Time: 2/1,2016- 1 l,4‘i '\4 Cashed Out Date: Date Appointment Initiated: 2,1.2036 Remit To:PO Box 610101 Dallas Tx,75261-(t101 Service Advisor:(A01 Y)John Smith Port Aldan Fire Dept.,City of 1004102 Work_1409)983-8740 Email.Isettleico,siddons•-mri.M.com Attn:Larry Richards' Veh Info: 17235 06 PIERCE DASH 2000 Port Arthur Tx 77640 Serial Numbers:4P I CD011-1X6A005819 1590 ln-Srv: Ntilesiffrs in; I Out: I Plate#: Color Ex: Int: , ! ........ Repair VIN .-second NAN ,1Icch-.,i Type Labor Discount Total Description Qty Ret. Price Savings Selling Price Ext Discount Ett Price 1 6A005819 1590 A023' Wholesale 59,875.95 $0,00 $9,875 95 AERIAL BASKET DAMAGED BY TREE LIMBS CAUSE: REMOVE ALL ELECTRICAL LIGIITS AND HARNESSES ALL PLUMBING MONITORS AND ASSOCIA I ED WATERWAY PIPES FROM BASKET.REMOVE STORAGE BOX FROM BASKET.REMOVE AERIAL BASKET FROM AERIAL LADDER CORRECTION:REPLACE ALL ELECTRICAL LIGHTS AND HARNESSES AND PLUMBING MONITORS AND ASSOCIATED WATERWAY PIPES,REPLACE STORAGE BOX.REPLACE BASKE'T ON THE AERIAL LADDER AND TEST CSQ-979228A AERIAL BASKET 1.40$49,640,00 $0,00 $49,640.00 $0.00$49,M0,00 CSQ-979228B GRAPHIC FOR AERIAL BASKET 1.00 $671.34 $0.00 $671.34 $0.04) $671.34 1306614 SPACER,SPEAKER MTO L00 $79.22 $0.00 $79.22 $0.00 $79.22 63-0322 SPEAKER.UNIVERSITY MM-2 1,00 $424.94 SO 00 5424.94 $0.00 $424.04 61-1143-0002 LIGHT,ROPE,CLF,AR,I 2V oc5-r LNG 1.00 $75.14 $0.00 $75.14 $0.00 $75.14 943064 SEAL,DOOR,"D"SECTION,BLACK 6.00 $0.41 50.00 50.4 I $0.00 $2.46 70-8269 COVER,HOSE BOX,REAR nAsKrt 1,00 $253.80 $0.00 $253.80 $0.00 $25380 70-8513 HOSE BOXC,BASK ET MT,RH,WrCOVER 1.00 $592.20 $0.00 $592.20 $0.00 5592.20 70-8270 HINGE,HOSE BOX,22"BASKET MT 1.00 $122.20 $0.00 S122 20 $0.01) $122.20 1029543-0035 LIGHT,FOCUS,FCA.570,750W 1.00 $923.32 $0.00 $923.32 50_00 $923,32 61-1576-0004 3iGHT,W'HELEN,500 SUPER LED 1,00 $167.53 50.00 5167,53 50.00 $167.53 61-1576-0006 LIGHT,WHELEN,500 SUPER LED,LIZE 1.00 517.99 $0.00 $17.99 $0.00 $17.99 80-9097-03 CLIP.ANCHOR,STRAIGHT,MEDIUM 4.00 $5.94 50.00 $5.94 50.01) 52176 FRT FREIGHT 1.00 51,500.00 50.00 51.500.00 50,04) $1,500.00 Parts Total: 554,493.90 Labor Total: 59,875,95 Job Total: 564,369.85 2 6A0415819 1590 Wholesale $0.00 $0.00 $0.01J LADDER TEST BEFORE REPAIR SUBLET ladder test 1.00 $812 50 $0.00 $812.50 $0.00 5812,50 Parts Total: $812,50 Labor Total: $O GO Job Total: $812.50 3 6A005819 1590 Wholesale $0110 $0.00 $0.00 INSTALL GRAPHICS SUBLET 1.00 Parts Total: $550.00 Labor Total: $0u0 Job Total: $550.00 4 6A005819 1590 Wholesale $0.00 $0,00 50.00 LADDER TEST AftER REPAIR SUBLET 1.00 Parts Total: $650,00 Labor Total: $0 00 Job 1 foal: $650 00 Printed On:3/1/2016 2:50:41 PM Repa:r added after the customer copy printed.Oil& Page 1 42 Grease included in Other Charges Number:22400094 ; ii � Siddons-Martin Estimate I. t 1 4:1; 5•;109645 Jack Avenue Tag Number: '" i" Port Arthur 'TX USA 77640 Date and Time In:2'18/2016-4:42 PM f Phone#:(409)736-9077 Date and TirneOut 2'2'2016-1 i t9=yM 14f ,a, Fax#:(409)736-9066 Promised Date-Time: 2/I'2016- :49 AM FfE`ia,4. Cased Out Date: i=. , Date Appointment Initiated: 1,1'2019 Remit TA:PO Box 610101 Dallas Tx,75261-0101 Service Advisor:(A01 Y)Johr 5ne€th There will be a 3O restoc,kinn fee charged for all returned items based Parts Total: X52,993 90 Ext Price:� S66,38235upon the sales price of the item.All Special Order items arc ineligible Core Total: $O,00 Sales Tax: $()_{I{j for returns.Special order items include.hut are not limited to,any customer driven specification fsf the item requested or ordered at the Freight Total: S 1,500.00° Total: S66 3$. ..3,5 direct request of customer. `i Het Total-I $2,01 :.S'O; - - Deductible:! 0.00 Labor Total:` ,9 1755.95- . ,Deposits:i tit t - Labor Discount: S0.00-i Atniount Due: S66 .235 .. Other Charges: S .0O And Tendered, $Q i Shop Supplies: $0.00' Chg Returned: $0.00 ; Sub Total: $66,382.35; 1 -Parts Discount:l 50.00] We(the Customer)are responsible for all costs and expenses listed on this invoice. 1,the tutdcigned,am authorized to agree,on behalf of the owner of the vehicle,to pay all outstanding charges in accordance with the terms and conditions agreed between us and the Company. Unless otherwise stated,all invoices are due and payable 10 days from the date of invoice. We have granted the Company, its employees, and agents permission to operate the vehicle on any streets as necessary for testing,inspection,or other services requested. We are responsible for insuring the vehicle at all times. We release the Company for any loss,damage,or theft of any items left in the vehicle for any reason. All parts and labor on this invoice are warranted for purpose and fitness for 90 days from the date of the invoice. In order to recover a Inst any warranty,we agree to return the vehicle to the Company for all warranty repairs. Failure to return the vehicle cancels all warranties provided. All other warranties are expressly disclaimed by Company,Acknowlcdged and Received by: Printed On:3/1i2016 2:50:41 PM Repair added after the(lrrrc mer copy printed Oil& Page 2 of 2 Grease included az Other Charges.