HomeMy WebLinkAboutPR 19319: PURCHASE OF A 2016 CHEVROLET SILVERADO 1500 CREW CAB TRUCK Ertergv
City of on \
ort rthur
Texas
INTEROFFICE MEMORANDUM
Office of the Fire Chief
Date: March 22, 2016
To: Brian McDougal, City Manager
From: Robert L. Havens, Deputy Fire Chief
RE: Proposed Resolution 19319
Nature of the Request:
Request is made that the City Council, to authorize the Fire Department to purchase a 2016
Chevrolet 1500 Silverado Crew Cab truck from Caldwell County Chevrolet of Caldwell, Texas,
through the Buyboard Cooperative Purchasing Program, to replace a 2002 Ford Crown Victoria
that has reached the end of its useful service life. Cost of this purchase including the accessory
package: $42,915.
Staff Analysis, Considerations:
The Fire Department currently has a 2002 Ford Crown Victoria that has reached the end of its
useful service life. Based on the Fire Department's equipment replace schedule, this vehicle
should have been retired from service in 2009. This action was delayed due to budget
constraints. The maintenance cost of keeping the current vehicle has steadily risen over the last
few years. This vehicle is in need to several repairs at this time that have been put on hold due to
the fact that the sum total cost of all repairs would exceed the value of the vehicle.
The new vehicle will be used by the Fire Department's Fire Prevention Division to carry
equipment and transport evidence related the investigation of fire scenes.
Recommendations:
The Fire Department recommends approval of this resolution.
Budget Considerations:
This purchase is budgeted in Fire Department Account#625-1801-522.93-00.
"Remember we are here to serve the Citizens of Port Arthur"
P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
P.R. No. 19319
03/22/2016 MI
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2016
CHEVROLET SILVERADO 1500 CREW CAB TRUCK FROM
CALDWELL COUNTRY CHEVROLET OF CALDWELL, TEXAS ,
THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM,
FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $42 , 915 . 00 ;
FUNDING AVAILABLE IN ACCOUNT NUMBER 625-1801-522 . 93-
00
WHEREAS, the Fire Department has found it necessary to
purchase one (1) fire department vehicle in order to replace an
existing vehicle (2002 Ford Crown Victoria) that has exceeded
its mechanical limits; and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the
Local Government Code, a city may participate in cooperative
purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established
through purchase contracts of the Commission; and
WHEREAS, per Resolution No. 02-341, the City of Port Arthur
entered into an interlocal agreement for cooperative purchasing
with Buyboard Cooperative Purchasing Program; and
WHEREAS, the Fire Department has reviewed the costs of
various vendors and determined that it is most cost effective to
purchase said vehicle through the Buyboard Cooperative
Purchasing Program; and
WHEREAS, funds for this purchase are available in account
number 625-1801-522 . 93-00; and
WHEREAS, a copy of the contract pricing worksheet for the
vehicle is attached as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble are
true and correct.
P.R. No. 19319
03/22/2016 rlh
Section 2 . That the Fire Department is hereby authorized
and directed to purchase a 2016 Chevrolet Silverado 1500 Crew
Cab from Caldwell Country Chevrolet of Caldwell, Texas through
the Buyboard Cooperative Purchasing Program, in the amount of
$42, 915.
Section 3. That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
A. D. , 2016, at a Regular Meeting of the City Council of the City
of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers :
NOES : .
Deloris Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
•
J _
Val T no City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
P.R. No. 19319
03/22/2016 rlh
APPROVED AS TO AVAILABILITY OF FUNDS:
Jer y�al�, CPAIGFrOA V06
Director of Finance
/
/0/101,,t,Clifton Williams, CPPB
Acting Purchasing Manager
P.R. No. 19319
03/22/2016 rlh
EXHIBIT "A"
QUOTE# 001-MARSHALL-EVSQ3356 CONTRACT PRICING WORKSHEET
End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY
Contact Name: L. PAUL WASHBURN CALDWELL COUNTRY
Email: LPWASHBURN@PORTARTHUR.COM Prepared By: Averyt Knapp
Phone #: 409-983-8737 Email:
aknapp@caldwellcountry.com
Fax #: 409-983-8719 Phone #: 800-299-7283 or 979-
567-6116
Location City & State: PORT ARTHUR Fax #: 979-567-0853
Date Prepared: MARCH 21, 2016 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #430-13 Tax ID # 14-1856872
Product Description: 2016 CHEVROLET 1500 SILVERADO 4X2 CREW CAB LWB
CC15743
A Base Price & Options: $42,515
B Fleet Quote Option:
Code Description Cost Description Cost
4X2-SSV CREW CAB, INCL
6.5' BED, 5.3L-V8,
6-SPD AUTOMATIC,
3.42 LOCKING REAR
AXLE DIFFERENTIAL,
170 AMP ALTERNATOR,
AUXILARY BATTERY,
40-20-40 VINYL
SEATS FRONT & REAR,
AIR CONDITION,
TILT, CRUISE, POWER
WINDOWS, POWER
LOCKS, POWER
MIRRORS, KEYLESS
ENTRY, DEEP TINT
GLASS, OEM TRAILER
TOW PACKAGE, CHROME
BUMPER APPEARANCE
PACKAGE, 4" CHROME
ROUND ASSIST STEPS,
REMOTE LOCKING
TAILGATE, LED CARGO
BOX LIGHTING -OEM,
REASR VISION CAMERA
W/DYNAMIC GUIDE
LINES, 110-VOLT AC
POWER OUTLET DASH,
HIGH CAPACITY AIR
CLEANER, WHELEN
LEGACY LIGHTBAR,
SIREN, SA31P, SAKI,
STPKT ALL RED,
WHELEN UNIVERSAL
HEAD LIGHT FLASHER,
4-WHELEN M6 SERIES
RED WITH CLEAR LENS
REAR CAMERA, 4-
WHELEN M6 SERIES
CHROME FLANGE,
CUSTOM PLASTIX
CONSOLE WITH ARM
PAD, HIDDEN
STORAGE, LOCKING
COMPARTMENT, ADD 2
CIG PLUGS AND 1 USB
PORT -RADIO XTL
2500, ADD USB PORT,
12V PLUG, CONTINUUM
30" FLOOD SPOT
FLOOD SMOKED
LENSES-REAR TOPPER,
ARE DCU CAMPER TO
MATCH CUSTOMER
SPEC, WHELEN 6-LT
500 SERIES DUO
COLOR T/A REAR ON
TOP CAMPER,
CUSTOMER GRAPHICS
PACKAGE, SETINA
10VS 1-i SLIDER
COATED POLY WINDOW,
NMO ANTENNA KIT
WITH 800MHZ LOW
PROFILE ANTENNA,
INSTALLATION KIT
(INCLUDES ALL WIRE,
LOOM FUSES,
BREAKERS, RELAYS,
HEAT SHRING AND
WIRE TIES) , LABON
INCLUDES 5 YEAR
LABOR WARRANTY
W/FIELD LABOR
SERVICE INCLUDED,
6'5 BED (LWB)
GM WARRANTY INCL CALDWELL COUNTRY
5YR/100,000 MILES
POWERTRAIN @ N/C
PO BOX 27
CALDWELL,TEXAS 77836
$6,531
Subtotal B
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc...)
INCL
Subtotal D
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $42,515
Quantity Ordered 1
X
$42,515
Subtotal E
F Non-Equipment Charges (Trade-In, Warranty, Etc...)
BUY BOARD $400
G. Color of Vehicle: RED HOT
H. Total Purchase Price (E+F) $42,915
Estimated Delivery 90-120 DAYS APPX
Date: