HomeMy WebLinkAboutPR 19349: ALLCO EMERGENCY REPAIR OF SEWER FORCE MAIN CONTRACT Ir
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Texas
INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION
TO: Brian McDougal, City Manager
FROM: Jimmie Johnson, Ph.D., Director of Water Utilities
DATE: Friday, April 01, 2016
RE: Proposed Resolution No 19349
Nature of Request:
I recommend City Council approve Proposed Resolution No. 19349 requesting the ratification of
the emergency repairs to a 24" sewer force main at the North Plant Lift Station by ALLCO
LLC, of Beaumont, Texas, with a projected budgetary impact of$150,000.00.
Staff Analysis/Considerations:
A 24" sewer force main broke on March 28th at North Plant Lift Station located at 6439 North
Twin City Highway. Damage to 24 inch sewer main is extensive and cause damage to the
surrounding area posing an immediate health and safety risk. The damage to the sewer main will
have to be repaired to meet City and TCEQ standards. The City Manager approved proceeding
with these emergency repairs ASAP.
BUDGET/FISCAL EFFECT
Funds are available in account#410-1251-532.54-00.
STAFFING/EMPLOYEE EFFECT
Existing City staff will coordinate the operation of lift station and bypassing in order to assist the
Contractor.
SUMMARY
I recommend City Council approve Proposed Resolution No. 19349 ratifying emergency repairs
to a 24" sewer force main at the North Plant Lift Station by ALLCO LLC, of Beaumont, Texas,
with a projected budgetary impact of$150,000.00.
P. R. No. 19349
03/30/2016 jj
RESOLUTION NO.
A RESOLUTION REQUESTING RATIFICATION OF EMERGENCY
REPAIRS TO A 24" SEWER FORCE MAIN AT THE NORTH LIFT
STATION, LOCATED AT 6439 NORTH TWIN CITY HIGHWAY, BY
ALLCO LLC, OF BEAUMONT, TEXAS, WITH A PROJECTED
BUDGETARY IMPACT OF $150,000.00. FUNDS AVAILABLE IN
ACCOUNT NO. 410-1251-532.54-00
WHEREAS, there is a 24" sewer force main failure at the North Lift Station, located at
6439 North Twin City Highway, causing an immediate danger to public health and safety; and,
WHEREAS, this sewer force main cannot be shut down for an extended period of time
in our collection system due to sewer collection services and volume; and,
WHEREAS, pursuant to Section 252.022(a)(1) this purchase is authorized because of
significant damage to the North Plant Lift Station, which requires the immediate appropriation of
money to preserve the property of the municipality; and,
WHEREAS, pursuant to Section 252.022(a)(2), this procurement is necessary to
preserve or protect the public health or safety of the municipality's residents; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of
unforeseen damage to public machinery, equipment, or other property; and,
WHEREAS, City staff received a proposed cost letter to perform the necessary repairs
on an emergency basis from ALLCO LLC (Exhibit"A"); and,
WHEREAS, the City Manager, has approved proceeding with the repairs on an
emergency basis due to the severity of the immediate danger to public health and safety.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, in order to protect the health and safety of our citizens, the City Council hereby
authorizes emergency repairs to a 24" sewer force main failure at the North Plant Lift Station by
ALLCO LLC,with a projected budgetary impact of$150,000.00.
THAT,the City Manager is authorized to enter into a contract with ALLCO LLC, for the
repairs to the 24" sewer force main failure at the North Plant Lift Station, with a projected
budgetary impact of$150,000.00.
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R. No.19349
03/30/16
Page 2 of 2
READ, ADOPTED AND APPROVED THIS day of
2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor •
Councilmembers:
NOES:
Deloris Prince
Mayor
ATTEST: APPROVED AS TO FORM:
aeJoivi% 0
Sherr
Bellard Valecia Tizeno
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
1) 47'‘A4-.4 eo1167;ea//<•:e
Brian McDougal Jerry Dale
City Manager Director of Finance
Account No.: 410-1251-532.54-00
tAtetif
Dr. Jimmie Johnson Clifton Williams
Assistant City Manager Interim Purchasing Manager
EXHIBIT "A"
(Estimate from Allco)
•
A DESIGN MIJILD
UC TIN
CONSTH
TION UILDMENT
GENERAL CONTRACTOR
P.0.Box 3684,Beaumont,Texas 77704 Phone:409-860-4459 Fax:409-860-3857
Email:a11coaPallco.com
March 30,2016
Attn: Mr.Bonnie Stanton
City of Port Arthur
P.C). Box 1089
Port Arthur,Texas 77640
Re: 24"Force Main Repair-North Lift Station
•
Dear Mr.Stanton:
Please let this letter confirm,our phone conversation from this morning on the above referenced
emergency repair. A conservative budget cost of$150.000 should be adequate for the repair
barring an unusual circumstance. This unusual circumstance could involve bypass pumping of
the lift station,which would be a substantial undertaking considering the size of the lift station.
While any cost figure at this point is an educated guess.since the line has not been excavated and
evaluated,we feel the$150.000 cost would be a good budget. Hopefully the repair will not be a
major undertaking involving bypass pumping of the lift station, and the cost will fall under the
budget.
Let me know if you have any questions.
Sincerely.
ALLCO LLC
Keith Burrell