HomeMy WebLinkAboutPR 19352 PURCHASE OF A 2015 GRADALL XL-4100 TRUCK ,1
City of co.,
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.err rthur
Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Public Works Director
Date: March 7, 2016
RE: Proposed Resolution No. 19352
RECOMMENDATION
It is recommended that the City Council approve Proposed Resolution No. 19352 authorizing the
purchase of a 2015 Gradall XL-4100 Truck Mounted Excavator in the amount of $375,785.20 from
Associated Supply Company, Inc. of Beaumont, Texas under Buyboard Contract No. 424-13 for the
Public Works Drainage Division.
BACKGROUND
The Public Works Department desires to purchase a 2015 Gradall XL-4100 Truck Mounted Excavator
from Associated Supply Company, Inc. of Beaumont, Texas through Buyboard Cooperative Purchasing
Program for the Drainage Division, funding through the Diesel Emissions Reduction Project Plan by the
U.S. Environmental Protection Agency (EPA) via Flint Hills Resources Port Arthur, LLC due to a
settlement and enforcement action.
BUDGET/FISCAL EFFECT
Funding available in account no. 625-1801-531.93-00, Project No. FH1601
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
It is recommended that the City Council approve Proposed Resolution No. 19352 authorizing the
purchase of a 2015 Gradall XL-4100 Truck Mounted Excavator in the amount of $375,785.20 from
Associated Supply Company, Inc. of Beaumont, Texas under Buyboard Contract No. 424-13 for the
Public Works Drainage Division.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19352
04/07/16
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A GRADALL
EXCAVATOR FROM ASSOCIATED SUPPLY COMPANY, INC. OF
BEAUMONT, TEXAS, UNDER BUYBOARD CONTRACT NO. 424-13,
FOR THE PUBLIC WORKS DEPARTMENT DRAINAGE DIVISION IN
THE AMOUNT OF $375,785.20. FUNDING AVAILABLE IN
ACCOUNT NUMBER 625-1801-531.93-00, PROJECT NUMBER
FH1601
WHEREAS, the Public Works Department is recommending that the City Council
authorize the purchase of a 2015 Gradall XL-4100 Truck Mounted Excavator from
Associated Supply Co., Inc. of Beaumont, Texas through Buyboard Cooperative
Purchasing Program, for the Drainage Division; and,
WHEREAS, funding will be provided through the mitigation project "City of Port
Arthur Diesel Emissions Reduction Project" by the U. S. Environmental Protection
Agency via Flint Hills Resources (FHR) Port Arthur, LLC in connection with the consent
decree (settlement and enforcement action), Case 1:14-CV-00169-RC; United States of
America vs. Flint Hills Resources Port Arthur, LLC on behalf of the Clean Air Act; and,
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government
Code, a city may participate in cooperative purchasing programs established by the
State Facilities Commission for the purchase of goods at prices established through
purchase contracts of the Commission for the purchase contracts of the Commission;
and,
WHEREAS, per Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative
Purchasing Program; and,
P.R. 19352
Page 2
WHEREAS, Associated Supply Co., Inc. of Beaumont, Texas, is an approved
vendor through Buyboard Cooperative Purchasing Program; and,
WHEREAS, the 2015 Gradall XL-4100 Truck Mounted Excavator shall be
primarily used to excavate soil material performing drainage construction or ditch
maintenance; and,
WHEREAS, a copy of the contract pricing worksheet for the equipment is
attached as Exhibit "A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the Public Works Department is hereby authorized and directed to
purchase a 2015 Gradall XL-4100 Truck Mounted Excavator from Associated Supply Co.,
Inc. of Beaumont, Texas through the Buyboard Cooperative Purchasing Program in the
amount of $375,785.20; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a
meeting of the City of Port Arthur, Texas by the following vote: Ayes:
Mayor:
Council members:
Noes:
P.R. 19352
Page 3
Deloris "Bobbie" Prince
Mayor
Attest:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
ujit
k i " w
Valecia Tzi eno Clifton Williams, CPPB
City Attorney Acting Purchasing Manager
APPROVED FOR ADMINISTRATION:
Brian McDougal Jerry Dale, CPA/CGFOfb
City Manager Director of Finance it1i'1
Rawetts T. Baaheth, Sr.
Interim Public Works Director
EXHIBIT A
BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC.
THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454)
BuyBoard Vendor: Associated Supply Company,Inc. Prepared By: Patrick McGriff
5980 S.MLK Pkwy.Beaumont,TX 77833 Mobile: 409/273-0439
Phone: 409/212-8100 Email: pmcgriff(a.ascoeq.com
Fax: 409/212-8101
Date Prepared: 6/25/2015
Government Agency: City of Port Arthur
Ship To: City of Port Arthur Bill To: City of Port Arthur
201 H.O.Mills Blvd. PO Box 1089
Port Athur,TX 77641 Port Arthur,TX 77641
Contacts'Name: Curtis"Cl"Newman Phone: 409/983-8524
Email: curtis.newman( portarthurtx.gov Fax: 409/983-8528
Product Description: Gradall XL-4100 Truck Mounted Excavator BuyBoard Contract: 424-13
I.Price List Dated: 4/6/2016 Base Price: $ 364,286.00
II:Base Bid Options(Itemized Below)
Gradall XL-4100 IV 6x4 Included
Chassis AC $ 2,460.00
66"ditching bucket w/BOCE $ 5,340.00
Upper seat belt $ 80.00
Tilt Steering Colum-Chassis $ 890.00
Beacon Light-LED-Uppe-w/Branch Guard $ 1,091.41
SUB-TOTAL: $ 9,861.41 SUB-TOTAL: $ -
Options List Price Total: $ 9,861.41
III.SUB-TOTAL OF I&II $ 374,147.41
IV.BuyBoard Discount: 1.50% $ 5,612.21 BUYBOARD CONTRACT PRICE: $ 368,535.20
V:NON-BASE OPTIONS Non-Base Options(%)= 0
Freight&Delivery $ 7,250.00 $ -
$ - $
$ - $
SUB-TOTAL: $ 7,250.00 SUB-TOTAL: $ -
VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COLI&COL 2) $ 7,250.00
VII:TOTAL IV+VI $ 375,785.20
VIII:QUANTITY ORDERED UNITS: 1 $ 375,785.20
IX:TRADE-IN OR OTHER CREDIT(S):
TOTAL: $ 375,785.20
FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454