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HomeMy WebLinkAboutPR 19351: 3RD AND FINAL YEAR, WITH CRABTREE BARRICADE SYSTEMS INC., STRIPING OF CITY STREETS City ofcap" / . i1�, 4, )t ort rthur Texas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. Date: April 8, 2016 To: Brian McDougal, City Manager From: Rawetts T. Baaheth, Sr., Interim Director of Public Works` �, RE: Proposed Resolution No. 19351 ,, RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 19351 authorizing the (2"d renewal, third and final year) of the annual striping of city streets with Crabtree Barricade Systems, Inc. with a projected budget impact in the amount of$50,000.00. BACKGROUND This was an annual contract to provide for the striping of city streets with the option to renew for two (2) more years as per Resolution No. 14-213. Per Resolution 15-197, the City entered into the second year (first renewal) of the agreement with Crabtree Barricade Systems. This is the second and final renewal (third year) of this agreement from May 13, 2016 to May 12, 2017. BUDGET/FISCAL EFFECT Funding available in Public Works/Other Contractual Services Account No. 001-1205-531.59-00. STAFFING/EMPLOYEE EFFECT none SUMMARY I recommend that the City Council approve Proposed Resolution No. 19351 authorizing the 2"d renewal of the annual striping of city streets with Crabtree Barricade Systems, Inc. for the not to exceed amount of $50,000.00. "Remember we are here to serve the Citizens of Port Arthur" P.R. 19351 04/08/16 rtb RESOLUTION NO. A RESOLUTION AUTHORIZING THE THIRD AND FINAL YEAR OF THE CONTRACT WITH CRABTREE BARRICADE SYSTEMS, INC. OF BEAUMONT, TEXAS, FOR THE ANNUAL STRIPING OF CITY STREETS, WITH A PROJECTED BUDGETARY IMPACT OF $50,000.00; CONTINGENT ON FUNDING BEING AVAILABLE IN PUBLIC WORKS/OTHER CONTRACTUAL SERVICES ACCOUNT NO. 001-1205- 531.59-00. WHEREAS, the City of Port Arthur, Texas proposes to stripe and/or re-stripe existing and/or reconstructed roads; and, WHEREAS, the City entered into a one year agreement with Crabtree Barricade Systems per Resolution No. 14-213 for this service, with the option to renew for two (2) additional one-year periods; and, WHEREAS, per Resolution 15-197, the City entered into the second year (first renewal) of the agreement with Crabtree Barricade Systems for this service; and, WHEREAS, this contract shall be the third and final year of the agreement with Crabtree Barricade Systems; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager of the City of Port Arthur is hereby authorized to execute the third and final year of the contract with Crabtree Barricade Systems, Inc. of Beaumont, Texas (attached as Exhibit "A") for the Annual Striping of City Streets, with a projected budgetary impact of $50,000, contingent on funding being available in Public Works/Other Contractual Services — Account No. 001-1205-531.59-00. P.R. 19351 Page 2 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2016 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: Noes: Mayor ATTEST: APPROVED AS TO FORM: Sherri Bellard Valecia Tize o C City Secretary City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS FOR AVAILABILITY OF FUNDS: Brian McDougal R wetts T. Baahe , Sr. City Manager Interim Director of Public Works 66b/k. Clifton Williams, CPPB Acting Purchasing Manager Jerry Dale, CPA/GFOA Director of Finance got I P.R. 19351 Page 2 Exhibit "A" THIRD AND FINAL YEAR CONTRACT FOR STRIPING OF CITY STREETS THIS AGREEMENT, made this the of May 2016 , by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY", and Crabtree Barricade Systems, Inc. , hereinafter called "CONTRACTOR". WITNESSED: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Pursuant to Resolution 14-213, the City entered into a one-year contract with the option of renewal for two (2) additional one-year periods. Pursuant to Resolution 15-197, the City entered into the second year (first renewal). The parties hereby agree to exercise said option for a third year. 2. The term of this Contract shall be from May 13, 2016 to May 12, 2017, unless sooner terminated under the provisions hereof. The City can terminate this contact at its convenience which includes, but is not limited to, funding not being available in any budget cycle within thirty (30) days written notice. 3. During the term of this Contract, the CONTRACTOR will furnish at his own expense all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, excepting those supplies specifically not required of CONTRACTOR in the Specifications. 4. The CONTRACTOR agrees to supply the materials described in the specifications and contract documents at the unit prices shown in the original bid. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) 3) Gcncral Information 4) Specifications 5) Bid* 6) Bidder's Information Shcct* *These items were attached to the original letting contract. The agreement only is included for this renewal. 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns. 7. IN WITNESS WHEREOF, the parties here to have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original of the date first written above. OWNER CONTRACTOR BY: BY: Brian McDougal Guy Crabtree City Manager Crabtree Barricade Systems, Inc.