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Home My WebLink AboutPR 19378: CHANGE ORDER NO. 1, ALLCO, LLC City of -- P.R.No. 19378 �� 05/09/16 ds ort rt11 r Te A-as INTEROFFICE MEMORANDUM WATER UTILITIES DEPARTMENT-ADMINISTRATION Date: May 9,2016 To: Brian McDougal,City Manager From: Jimmie Johnson,Ph.D.,Asst. City Manager RE: Proposed Resolution No. 19378 Nature of the Request: City Council approval of Change Order No. 1 for the Pleasure Island 24"Water Transmission Line. Staff Analysis, Considerations: This change order is the final change order for the Pleasure Island 24" Water Transmission Line from M.L.K. Bridge to Walter Umphrey State Park that will add additional items and remove all items not used in the project. Change Order No. 1 will be a deductive change order in the amount of$694,181.28. Recommendation: I recommend that the City Council adopt Proposed Resolution No. 19378 which authorizes the acceptance of Change Order No. 1. Budget Considerations: I recommend that the City Council adopt Proposed Resolution No. 19378,which modifies the original contract to reflect a net reduction in cost. Account No.429-1258-532.59-00,Project No.WSI006. P. R. No. 19378 05/10/16 ds RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 BETWEEN THE CITY OF PORT ARTHUR AND ALLCO, LLC OF BEAUMONT, TEXAS, FOR THE PLEASURE ISLAND 24" WATER TRANSMISSION LINE FROM M.L.K. BRIDGE TO WALTER UMPHREY STATE PARK, DECREASING THE CONTRACT AMOUNT BY $694,181.28, TO A NEW TOTAL OF $11,684,391.32 WHEREAS, Resolution No.15-005, City Council approved projects to increase the capacity of a main transmission line for our customers; and, WHEREAS, a contract in the amount of$12,378,572.60 was made with Allco, LLC, of Beaumont, Texas, for the Pleasure Island 24" Water Transmission Line from M.L.K. Bridge to Walter Umphrey State Park to enhance water service to our industrial customers; and WHEREAS, Arceneaux Wilson & Cole LLC has reviewed and approved a change order submitted by Allco, LLC to Resolution No. 15-005 (attached hereto as Exhibit "A") for the construction phase services of the Pleasure Island 24" Water Transmission Line from M.L.K. Bridge to Walter Umphrey State Park, deducting $694,181.28 from the contract price, making the final contract price $11,684,391.32. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT,the City Manager of the City of Port Arthur is hereby authorized and directed to execute Change Order No. 1 with Allco, LLC, of Beaumont, Texas, for the construction phase services of the Pleasure Island 24" Water Transmission Line from M.L.K. Bridge to Walter Umphrey State Park, deducting $694,181.28 from the contract; and, P. R. No. 19378 05/10/16 ds Page 2 of 3 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor • Councilmembers ; NOES: Debris Prince Mayor ATTEST: APPROV S TO FORM: Sherri Bellard Valeci,PPeTio City Secretary City •ttorney APPROVED FOR ADMINISTRATION: 4;4( Brian McDougal Cli en Williams Cit ., age Acting Purchasing Manager Jimmie Johnson, Ph.D. Assistant City Manager P. R. No. 19378 05/10/16 ds Page 2 of 3 APPROVED FOR FUNDING: Jerry Dale, CPA, GFOA RAI glip Director of Finance ATTACHMENT A (Arceneaux Wilson & Cole, LLC, Change Order) _. '. ARCENEAUX WILSON &COLE engineering surveying I planning May 12, 2016 Dr. Jimmie Johnson Director of Water Utilities City of Port Arthur 444 Fourth Street Port Arthur, Texas 77640 RE; PROPOSAL FOR CHANGE ORDER NO, I PLEASURE ISLAND 24" WATER TRANSMISSION LINE FROM M.L.K. BRIDGE to WAL TER UMPHREY STATE PARK Job No, CPA-660 Dear Dr. Johnson: Attached is Change Order No. 1 for the Pleasure Island 24" Water Transmission Line from M.L.K. Bridge to Walter Umphrey State Park. This change order is the final change order for the Pleasure Island 24" Water Transmission Line from M.L.K. Bridge to Walter Umphrey State Park that will add additional items and remove all items not used in the project. Change Order No. 1 will be a deductive change order in the amount of $694,181.28. I have attached Change Order No. 1 which modifies the contract to reflect this change for your consideration and action. Should you have any questions or require additional information, please contact our office. Very truly yours, Arceneaux Wilson & Cole LLC TEXAS REGISTERED ENGINEERING FIRM F-16194 Marc Ochoa, PE, SIT Senior Project Manager 409.724.7888 2901 Turtle Creek Dr.,Suite 320 Port Arthur,TX 77642 Engineering Surveying awceng.com F-16194 10194049 CIWC CHANGE ORDER No. 1 DATE: March 29, 2016 JOB NO. CPA-660 AGREEMENT DATE: January 13, 2015 NAME OF PROJECT: Pleasure Island 24" Water Transmission Line from M.L.K. Bridge to Water Umphrey State Park OWNER: CITY of PORT ARTHUR CONTRACTOR: ALLCO The following changes are hereby made to the CONTRACT DOCUMENTS: 1. Add the following Items to the Contract and Scope of Work: a. Increase 391 L.F., 24" C-905 PVC (Bid Item No. 3/$91.80 L.F.) [+] $ 35,893.80 b. Increase 25 L.F., 8" PVC, C-900 (Bid Item No. 11/$57.00) [+] $ 1,425.00 c. Increase 5 L.F., 8" PVC, C-905 Tunnel Construction (Bid Item No. 12/$238.00) [+] $ 1,190.00 d. Increase 391 L.F., Trench Safety System, All Depths (Bid Item No. 17/$0.10) [+] $ 39.10 e. Materials provided to Strike 30"x24" Harvey Adapters and 24" caps [+] $ 8,625.00 f. Modifications to Tie-in at Sta. 35+06 Install a 12" Tee and City furnished 12" Gate Valve [+] $ 3,743.00 g. Modifications to Tie-in at Sta. 121+50 Install 8" Tee, 8" Valve, 8" Cap and 120 L.F. Of 8" C900 PVC pipe [+] $ 10,896.00 h. Relocate the Pressure Reducing Station which Includes 12" 45's and 80 L.F. of C900 PVC [+] $ 5,261.00 '.' CHANGE ORDER NO. 1 March 29, 2016 +.A. Job No. CPA-660, Contract No. 1 VMS' - :CIVIC i. Additional cost for Splitting Bore No. 3 into 2 bores Includes additional Harvey Adapters, mat set-up And equipment for directional drilling contractor. [+] $ 18,141.00 j. Pump Equipment for Pressure Reducing Station [+] $ 22,810.00 k. Abandon the Existing Air Release Valves [+] $ 7,812.00 I. Decrease 79 L.F., 24" C-905 Cert-a-lock, Augured Pipe (Bid Item No. 4/$161.44) [-] S 12.753.76 m. Decrease 908 L.F., 30" HDPE, DR-11 (Bid Item No. 6/$353.24) [-] S 320.741.92 n. Decrease 2 Ea., 24" Gate Valve & Box (Bid Item No. 7/$18,310.00) [-] S 36.620.00 o. Decrease 10 L.F., 12" C-900 (Bid Item No. 8/$67.00) [-] S 670.00 p. Decrease 1 Ea., 8" Gate Valve & Box (Bid Item No. 13/$1,325.00) [-] S 1.325.00 q. Decrease 1 Ea., 4" Air Release Valve (Bid Item No. 14/$6,685.00) i-] S 6.685.00 r. Decrease 1 Ea., Flushing Hydrant (Bid Item No. 15/52,950.00) [-] S 2.950.00 s. Decrease 1 L.S., Design of Trench Safety System (Bid Item No. 16/$500.00) [-] $ 500.00 t. Decrease 26 L.F., Tracer Wire System (Bid Item No. 18/$0.25) [-] $ 6.50 u. Decrease 500 Lb., Extra Reinforcing (Bid Item No. 19/$0.75) [-] S 375 00 v. Decrease 10 C.Y., Extra Class "A" Concrete (Bid Item No. 20/$150.00) [-] $ 1,500.00 w. Decrease 10 C.Y., Extra Cement Stabilized Sand (Bid Item No. 21/$40.00) [-] S 400.00 2 of 4 CHANGE ORDER NO. 1 '. March 29, 2016 ,`'N Jalum ob No. CPA-660, Contract No. 1 x. Decrease 12,000.60 L.F., Well Point (Bid Item No. 22/$30.00) [-] $ 360,000.00 y. Decrease 2 Ea., 12" Gate Valve and Box (Bid Item No. 23/$3,000.00) [-] $ 6.000.00 z. Decrease 2 Ea., 24" Gate Valve and Box (Bid Item No. 24/$19,045.00) [-] $ 38,090.00 aa. Decrease 4 Ea., 24" , 90° Fitting (Bid Item No. 25/$1,850) [-] $ 7.400.00 bb. Decrease 4 Ea., 24", 45° Fitting (Bid Item No. 26/$1,750.00) [-] S 7.000.00 cc. Decrease 4 Ea., 24", 22.5° Fitting (Bid Item No. 27/$1,750.00) [-] $ 7.000.00 TOTAL $ 694,181.28 3 of 4 CHANGE ORDER NO. 1 �'.` March 29, 2016 J`�N Job No. CPA-660, Contract No. I IM AF_E'.=A. CHANGE TO CONTRACT PRICE: ORIGINAL CONTRACT PRICE: $12,378,572.60 CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $12,378,572.60 The CONTRACT PRICE due to this CHANGE ORDER will be finer-eased} [decreased] by: $694,181.28 Dollars The new CONTRACT PRICE,including this CHANGE ORDER,will be $ 11,684.391.32 CHANGE TO CONTRACT TIME: ORIGINAL CONTRACT TIME: 301 Calendar Days CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 0 Calendar Days CURRENT DATE OF COMPLETION: November 30. 2015 CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days The New DATE OF COMPLETION: November 30. 2015 No other Terms and Conditions of the Contract are changed as a result of this Change Order. Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs incurred by Contractor in his performance of the work covered by the Change Order. RECOMMENDED BY ENGINEER: ACCEPTED BY: Arc / 4 ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR:" ER] ALLCO ACCEPTED BY: CITY of PORT ARTHUR 4 of 4