HomeMy WebLinkAboutPR 19403: 24" WATERLINE FOM 19TH ST. TO THE SABINE NECHES CANAL PROJECT City of 4P.R. No. 19403
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Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: May 24, 2016
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Assistant City Manager
RE: Proposed Resolution No. 19403
Nature of the Request:
The City Council awarded a contract for the construction of the 24" waterline from 19th Street
to the Sabine-Neches Canal ALLCO, L.L.C., in the amount of$3,114,960.00 (change orders
bring project amount total to $3,391,551.80).
The project engineer, Arceneaux Wilson & Cole LLC, has approved the final pay, Invoice
No. 16, in the amount of$169,577.63.
Staff Analysis, Considerations:
None.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19403 authorizing the
City Manager to pay final invoice of $169,577.63 to the contract between the City of Port
Arthur and ALLCO, L.L.C. of Beaumont, Texas, for the 24" waterline from 19th Street to the
Sabine-Neches Canal.
BudLet Considerations:
Account No. 429-1258-532.59-00, Project No. WSI003
P. R. No. 19403
05/24/16 jj
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF
THE ENGINEER'S CERTIFICATE OF COMPLETION,
CONTRACTOR'S CERTIFICATE AND RELEASE AND
CONTRACTOR'S CERTIFICATE OF GUARANTEE FOR
THE 24" WATERLINE FROM 19TH STREET TO THE
SABINE NECHES CANAL PROJECT AND
AUTHORIZING THE CITY MANAGER TO SIGN THE
CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE
CITY OF PORT ARTHUR, TEXAS AND APPROVAL OF
FINAL PAYMENT TO ALLCO, L.L.C. OF BEAUMONT,
TEXAS, IN THE AMOUNT OF $169,577.63, ACCOUNT
NO. 429-1258-532.59-00, PROJECT NO. WSI003.
WHEREAS, per Resolution No. 13-503, the City entered into a contract for the
installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of
$3,114,960.00, with a contract term of 365 calendar days; and
WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional
$40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur
that was not included in the original contract, bringing the contract price for the project to
$3,155,446.00 accepted by Allco; and
WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of
$21,980.00 for the use of 24" Certa-Loc restrained joint C900 PVC pipe in lieu of the 24"
cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of
$3,133,466, and a time extension of six (6) days due to inclement weather bring the date of
completion to January 25, 2015; and
WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional
$12,072.00 for the relocation of an existing 6" waterline that was discovered during construction
on Charleston Ave, the re-route of the 24"waterline to miss an existing storm sewer, and one
P. R. No. 19403
05/24/16 jj
Page 2 of 4
foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line
during the 18th Street construction project to a new contract total of$3,145,538.00, and a time
extension of six (6) days due to inclement weather, bringing the date of completion to January
31, 2015; and,
WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension
of 3 days due to weather delays,to a new completion date of February 3, 2015; and,
WHEREAS, per Resolution No. 14-449, Change Order 5, authorized the relocation of
the proposed 24" waterline to avoid an existing structure at the intersection of 18th Street and
Railroad Ave. in the amount not to exceed $53,100.00 to a new contract total of$3,198,638.00
and a time extension of three (3) days due to inclement weather bring the date of completion to
February 6, 2015; and,
WHEREAS, per Resolution No. 14-554, Change Order 6, authorized the relocation of an
existing 12" waterline at Railroad Ave. in the amount not to exceed $52,659.00, and a time
extension of eight(8) days due to inclement weather; and,
WHEREAS, per Resolution No. 14-607, Change Order 7, authorized the performing a
20-inch hot tap on an existing 20-inch waterline on Atlanta Street and an additional 250 feet of
30-inch, DR-11 HDPE of directional drilling in an amount not to exceed $141,090.00, and a time
extension of four(4) days due to inclement weather; and,
WHEREAS, per Resolution No. 14-645, Change Order 8, authorized a time extension of
four (4) days due to weather delays to a new contract time of 399 days and a contract price
increase of $53,614.40 for additional HDPE footage needed to clear the existing underground
structure that was unknown; and,
P. R. No. 19403
05/24/16
Page 3 of 4
WHEREAS,per Resolution No. 15-076, Change Order No. 9 authorized a time
extension of thirty(30) days for a new contract time of 429 days with a new completion
date of March 24, 2015, and increased the contract price to $3,518,973.40 for the installation of
two 24" tees, 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road
Elevated Storage Tank project. This change order allowed there to be water service available for
the supply water to the proposed storage tank once it is constructed. In addition this change order
removed and replaced an existing fence along Terminal Road in order to install the proposed 24"
waterline; and,
WHEREAS, per Resolution No. 15-132, Change Order No. 10 a time extension of eight
(8) days due to weather delays, to a new completion date of April 1, 2015: and,
WHEREAS, per Resolution No. 15-367 Change Order No. 11 authorized the removal of
items not used, decreasing the total contract amount by $127,421.60 to a new contract amount of
$3,391,551.80; and,
WHEREAS, the retainage for this project is five percent (5%) of the work completed
and billed, and the project engineer, Arceneaux Wilson & Cole LLC approves final payment to
Allco, L.L.C. in the amount of$169,577.63 (see attached).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, Final Payment of$169,577.63 to ALLCO, L.L.C.;
and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
P. R. No. 19403
05/24/16
Page 4 of 4
READ, ADOPTED AND APPROVED THIS day of , 2016
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
YES: Mayor
Councilmembers:
NOES:
Deloris Prince
ATTEST: Mayor
CITY SECRETARY
APPROVED FOR ADMINISTRATION:
Brian McDougal Cli on illiams, CPPB
City Manager Acting Purchasing Manager
APP'••V.:D AS TO 1ORM:
Jimmie Johnson, Ph.D. 4 /�' ��
Assistant City Manager .1 Tizen•SC jrneY
APPROVED AS TO AVAILABILITY OF FUNDS:
Jerry Dell, CPA, GFOA
Director of Finance
Exhibit "A"
(AW& C Final Payment, Invoice#16)
Al OM
**via, MK
M. ARCENEAUX WILSON&COLE
cnpirecrinp i,urtv,no'olonn,r.j
May 11, 2016
Dr. Jimmie Johnson
Director of Water Utilities
CITY OF PORT ARTHUR
444 Fourth Street
Port Arthur, Texas 77641
RE: RECOMMENDATION for FINAL PAYMENT and RELEASE of RETAINAGE
24"Waterline from 19th Street to the Sabine-Neches Canal TO SERVE the City of Port Arthur
Job No. CPA-650
Dear Dr. Johnson
Attached for your records are the project completion documents for the Water System
Improvements Project. These documents include the Engineer's Certificate of
Completion, Contractor's Certificate of Guarantee, and the Contractor's Certificate
of Release.
These documents were executed showing a balance due the Contractor from the City.
This balance is the retainage withheld from the monthly estimates as well as any
payments due from completion of work. As stipulated in the contract documents the
retainage for this project is five percent (5%) of the work completed and billed. It is our
recommendation that the retainage held by the City be released to the Contractor and
final payment made. This will result in a final payment to ALLCO, LTD. from the City of
Port Arthur in the amount of One Hundred Sixty Nine Thousand Five Hundred
Seventy Seven Dollars and Sixty Three Cents ($169,577.63). Should you have any
questions or require further information please do not hesitate to contact me at 409-724-
7888.
Sincerely,
Keestan Cole, P.E.
Vice President
Attachments. Engineer's Certificate of Completion
Contractor's Certificate of Guarantee
Contractor's Certificate and Release
Final Pay Estimate No. 16
409.724.7888
2901 Turtle Creek Dr,Suite 320
Port Arthur,TX 7 642 En-;mec-rii,1 Surveying
awoeng.com
CONTRACT FOR CONSTRUCTION
OF
24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL
TO SERVE
CPA-651
OWNER: City of Port Arthur CONTRACTOR: ALLCO
444 4th Street P.O.Box 3684
Port Arthur,TX 77642 Beaumont,TX 77704
AW&C Job No. CPA-650 Date: May 11, 2016
AW&C Construction Phase No. CPA-651 Invoice Period: 11/1/2015 - 11/1/2015
Monthly Invoice No. 16(FINAL) Contract Date: November 15, 2013
Contract Amount $ 3,114,960.00 Notice to Proceed: January 20, 2014
Change Orders: $ 276,591.80 Contract Time: 365 Calendar Days
Change Order No. 1 $ 40,486.00
Change Order No. 2 $ (21,980.00)
Change Order No. 3 $ 12,072.00
Change Order No. 4 $ -
Change Order No. 5 $ 53,100.00
Change Order No.6 $ 52,659.00
Change Order No. 7 $ 141,090.00
Change Order No. 8 $ 53,614.40
Change Order No. 9 $ 72,972.00
Change Order No. 10 $ -
Change Order No. 11 $ (127,421.60)
Total Contract Amount $ 3,391,551.80 Approved Time Extensions: 201 Days
Amount Placed to Date: $ 3,391,551.80 Revised Contract Time: 566 Calendar Days
Material on Hand Not $ - Days to Date: 593 Days
Subtotal: $ 3,391,551.80 Original Completion Date: January 19,2015
Less 0% Retainage: $ - Revised Completion Date: August 8, 2015
Balance: $ 3,391,551.80 Percent Time Used: * 100%
Less Amounts on $ 3,221,974.17 Percent Complete: * 100%
TOTAL AMOUNT DUE $ 169,577.63
TEXAS REGISTERED ENGINEERING FIRM *Percent Time Used based on Substantial Completion Date
* 16194 * of September 9, 2015
Recommended for Approval:
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KEESTAN X.COLE
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KEESTAN X. COLE, PE [SEAL]
MONTHLY INVOICE NO.16
24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL
CITY OF PORT ARTHUR
CPA-651
May 11,2016
Approx. Quantity Total Total Amount To
Item Description of Bid Item QT, Unit This Quantity To Unit Price Amount This Estimate Date
Estimate Date
Base Bid Items
1. Mohlllzation 1 L.S. 1 $ 125,000.00 $ - $ 125,000.00
2. Traffic Control 1 L.S. 1 $ 2,500.00 $ - $ 2,500.00
3. 30-Inch DR-11 HDPE"" 1132 L.F. 1132 $ 435.00 $ - $ 492,420.00
4. 24-Inch Class 350 Ductile Iron 1400 L.F. 1400 $ 156.00 $ - S 218,400.00
5. 24-Inch C-905 PVC" 13140 L.F. 13140 $ 109.00 $ - S 1,432,260.00
6. 24-Inch Gate Valve and Box 16 A. 16 $ 18,800.00 $ - S 300,800.00
7. 20-Inch C-905 PVC" 200 L.F. 200 $ 195.00 $ - S 39,000.00
8. 20-Inch Gate Valve and Box" 1 EA. 1 $ 14,200.00 $ - $ 14,200.00
9. 16-Inch Gate Valve and Box 1 EA. 1 $ 5,700.00 $ - $ 5,700.00
10. 12-Inch C-905 PVC 280 L.F. 280 $ 111.00 $ - $ 31,080.00
11. 12-Inch Gate Valve and Box 3 EA. 3 $ 2,200.00 $ - $ 6,600.00
12. 24-Inch Tunnel Construction 550 L.F. 550 $ 595.00 $ - $ 327,250.00
13. 4-Inch Air Release Valve" 10 EA. 10 $ 6,700.00 $ - 5 67,000.00
14. Fire Hydrant Assemble 7 EA. 7 $ 7,100.00 $ - $ 49,700.00
15. Design of Trench Safety System" L.S. $ 500.00 $ - $ -
16. Trench Safety System 14490 L.F. 14490 $ 1.00 $ - $ 14,490.00
17. Tracer Wire System 4300 L.F. 4300 $ 1.00 $ - $ 4,300.00
18. 16-Inch C-905 PVC 55 L.F. 55 S 225.00 $ - $ 12,375.00
Supplemental Items
19. Extra Reinforcing Steel" LB $ 0.75 $ - $ -
20. Extra Class"A"Concrete l' C.Y. $ 150.00 $ - S -
21. Extra Cement Stablized Sand" C.Y. $ 40.00 $ - $ -
22. Well Point" 29.4 L.F. 29.4 $ 30.00 $ - $ 882.00
23. 12-Inch Gate Valve and Box" EA. $ 2,500.00 $ - $ -
24. 12-Inch Ductile Iron Tee" EA. $ 700.00 $ - $ -
25. 12-Inch Compact Ductile Iron 90 Degree Fitting" EA. $ 450.00 $ - $ -
26. 12-Inch Compact Ductile Iron 45 Degree Fitting" EA. $ 400.00 $ - $ -
27. 20-Inch Gate Valve and Box" EA. $ 15,000.00 $ - $ -
28. 20-Inch Ductile Iron Tee" EA. $ 1,500.00 $ - $ -
29. 20-Inch Compact Ductile Iron 90 Degree Fitting" EA. $ 1,200.00 $ - $ -
30. 20-Inch Compact Ductile Iron 45 Degree Fitting" EA. $ 1,000.00 $ - $ -
31. 24-Inch Gate Valve and Box" EA. $ 19,000.00 $ - $ -
32. 24-Inch Ductile Iron Tee" EA. $ 2,500.00 $ - $ -
33, 24-Inch Compact Ductile Iron 90 Degree Fitting" EA. $ 2,000.00 $ - $ _
34. 24-Inch Compact Ductile Iron 4$Degree Fitting 3 EA3 $ 1,700 00 S - S 5,100.00
Change Orders
Change Order No.1
35. Strom Water Pollution Prevention Plan" 0.9 LS 0.9 $ 40,486.00 $ - 5 36,437 40
Change Order No.2 $ - $ - $ -
36. Certa-Loc PVC Pipe in leiu of Ductile Iron Pipe 1 LS 1 $ 21,980.00 $ - 5 21.980.00
Change Order No.3 $ - $ - $ -
37. Relocate Existing 6"Waterline at Charleston Ave. 1 LS 1 $ 4,718.00 $ - S 4,718 00
38. Re-Route 24"Waterline to avoid existing storm sewer 1 LS 1 $ 3,400.00 $ - S 3,400.00
39. Additional Cover to 24"Waterline Along 18th St. 1 LS 1 $ 3,954.00 $ - S 3.954.00
Change Order No.5 $ - $ - $ -
40. Relocate 24"Waterline at Railroad Ave. 1 LS 1 $ 53,100.00 $ - S 53.100.00
Change Order No.6 $ - $ - $ -
41. Relocate 24"Waterline at Railroad Ave. 1 LS 1 $ 52,659.00 $ - $ 52,659.00
Change Order No.7 S - $ - S -
42. 20"Hot Tap on Exisitng 20"Waterline at Atlanta Ave. 1 LS 1 $ 21,415.00 $ - $ 21,415.00
43. Increase in material price of 30"DR-11 HOPE 1 LS 1 $ 10,925.00 $ - $ 10,925.00
Change Order No.8 $ - $ - $ -
44. Increase in material price of 30"DR-11 HDPE 1 LS 1 $ 4,894.40 $ S 4,894.40
Change Order No.9 __,_ $ - $ - -$ -
45. Install 24"Tees and Valves to serve Elevated Storage 1 LS 1 $ 69,878.00 $ - S 69,878.00
46. Install 6'Wooden Fence on Terminal Road 1 LS 1 $ 3.094.00 $ - $ 3,094.00
TOTAL $ - $ 3,391,551.80
Increased Quantity with Change Order No 7 and No 8
"-Increased and Decreased Quantity with Change Order No 11
ENGINEER'S CERTIFICATE OF COMPLETION
Project: 24' WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL
Date Of Issuance: MAY 11, 2016
Owner(s): CITY OF PORT ARTHUR
Owner's Project No.: CPA-650, Contract No. 1
Engineer: ARCENEAUX WILSON & COLE LLC
Contractor: ALLCO, LLC
This Engineer's Certificate of Completion applies to all Work under the Contract Documents or to
the following specified parts thereof:
TO CITY OF PORT ARTHUR
[OWNER]
AND TO ALLCO, LLC
[CONTRACTOR]
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance
with the Contract Documents on
September 9,2015
DATE OF COMPLETION
Executed by Engineer on 1014x 1/ , 2016 ijib, ,". Ott
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P KEESTAN X. COLE
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BY: ,_"r -
ARCENEAUX WILSON & COLE LLC [SEAL]
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CONTRACTOR'S CERTIFICATE AND RELEASE
FROM: ALLCO,LLC
(Name of Contractor)
TO: CITY OF PORT ARTHUR
(Owner)
REFERENCE CONTRACT NO. CPA-650,Contract No. 1 ENTERED INTO THE 13TH
DAY OF NOVEMBER,2013 , BETWEEN THE CITY OF PORT ARTHUR
AND ALLCO,LLC
(Name of Contractor)
OF BEAUMONT TEXAS
(City) (State)
FOR THE 24' WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL
(Name of Project)
KNOW ALL MEN BY THESE PRESENTS:
1. The undersigned hereby certifies that there is due from, and payable by, the Owner to the
Contractor under the contract and duly approved Change Orders and modifications the balance of
One Hundred Sixty Nine Thousand Five Hundred Seventy Seven Dollars and Sixty Three Cents
($169,577.63)
2. The undersigned further certifies that in addition to the amount set forth in Paragraph 1, there are
outstanding and unsettled the following items which he claims are just and due and owing by the
Owner to the Contractor:
(a)
(b)
(c)
(d)
(Itemize claims and amounts due) (If none,so state)
3. The undersigned further certifies that all work required under this contract, including work required
under Change Order(s)numbered 1-11 , has been performed in accordance with the terms
thereof, and that there are no unpaid claims for materials, supplies, or equipment and no claims of
laborers or mechanics for unpaid wages arising out of the performance of this contract, and that the
wage rates paid by the Contractor were in conformity with the contract provisions relating to said
wage rates.
1
4. Except for the amounts stated under Paragraphs 1 and 2 hereof, the undersigned has received from
the Owner all sums of money payable to the undersigned under, or pursuant to, the above
mentioned contract or any modifications or change thereof
5. That in consideration of the payment of the amount stated in Paragraph 1 hereof, the undersigned
does hereby release the Owner and Operator from any and all claims arising under or by virtue of
this contract, except the amount listed in Paragraph 2 hereof due from the Owner; provided,
however, that if for any reason the Owner does not pay in full the amount stated in Paragraph 1
hereof, said deduction shall not affect the validity of this release, but the amount so deducted shall
be automatically included under Paragraph 2 as an amount which the Contractor has not released
but will release upon payment thereof. The Contractor further certifies that upon the payment of the
amount listed in Paragraph 2 hereof, and of any amount which may be deducted from Paragraph 1
hereof, he will release the Owner and Operator from any and all claims of any nature whatsoever
arising out of said contract or modification thereof, and will execute such further releases or
assurances as the Owner and Operator may request.
IN r SS WHEREOF,the undersigned has signed and sealed this instrument this 9-7 day
of ,20 b.
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`a . ` (Si bture and Titfe o 0 er)
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14P/ f L I qtr r-e- , being first duly sworn on oath, deposes and says, first, that
(Affiant) At)
heisthede11! of C�v
(Title) (Name of Company)
second,that he has read the foregoing certificate by him subscribed as U PYc S iLl co, 1
(Title)
of [ L
(Name of Company)
Affiant further states that the matters and things stated herein are true /
.L_
(Affian
Subscribed and sworn to before me this r---I`ll day of t Lct-t. ,
20 Y MARY BETH DELORD
;744,;?
'�� Notary Public,State Of Texas/
My Commission Expires d
My commission expires t gTe�c.Q 04-12-9019
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(Notary Public) 0
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CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: ALLCO,LLC
TO: CITY OF PORT ARTHUR
FOR: 24' WAIERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL
REFERENCE CONTRACT NO. CPA-650 , Contract No. 1 ENTERED INTO THE 13TH DAY OF
NOVEMBER BETWEEN THE CITY OF PORT ARTHUR
AND ALLCO,LLC
OF BEAUMONT,TEXAS
FOR: 24' WA 1ERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL
KNOW ALL MEN BY THESE PRESENTS:
1. ALLCO,LLC does hereby guarantee all of the work done under the above referenced
contract to be free from faulty materials in every particular, and free from improper workmanship,
and against injury from proper and usual wear; and agrees to replace or re-execute without cost to
the Owner and Operator such work as may be found to be improper or imperfect, and to make good
all damage caused to other work or materials,due to such required replacement or re-execution.
2. This guarantee shall cover a period of one (1) year from the date of acceptance of all work under
this Contract,as evidenced by the Engineer's Certificate of Completion.
3. This Certificate is given in connection of the final payment under the contract between the Owner
and ALLCO,LLC and with the knowledge that it will be relied upon in making such
payment and that such payment would not be made except upon the truth of the matter contained in
this affidavit.
1/2
IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this 10TH day
of MAY , 20 16 .
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[CORRL9``RA2'S Q. C C C��,: ALLCO
../ _ (Contractor)
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'///titlloo` BY: tYikt‘ CD
T. . HARRISON — PRESIDENT
T.W. HARRISON ,being first duly sworn on oath, deposes and says, first that
he is the PRESIDENT
second,that he has read the foregoing certificate by him subscribed as PRESIDENT
of ALLCO
Affiant further states that the matters and things stated herein are true.
syWICIAA-
T.W. HARRISON — PRESIDENT
(Affiant)
Subscribed and sworn to before me this 10TH day of MAY
20 16 a . .� ..,. ., ., A ..,.,...,..,
1 0 PG, MARY BETH DELORD
1 z Notary Public,State Of Texast
1 N� y My Commission Expires 1
My commission expires 1 y7e0F-0 04-12-2019 1
t 1
(Date)
i2?aàL,6t Vt L
(Notary Public)
2/2
City of Port Arthur, Texas
Department of Utility Operations
CERTIFICATE OF ACCEPTANCE FOR
THE 24" WATERLINE FROM 19TH STREET TO THE SABINE
NECHES CANAL PROJECT IN THE CITY OF PORT ARTHUR
To: ALLCO, L.L.C.
This document is to certify that the City of Port Arthur, Texas accepts the completion of 24"
Waterline from 19th Street to the Sabine Neches Canal Project on the basis of the City of Port
Arthur, Texas Utility Operations Department, the Engineer's Certificate of Completion, the
Contractor's Certificate and Release, and Contractor's Certificate of Guarantee from ALLCO,
L.L.C.
Brian McDougal
City Manager
ATTEST:
Sherri Bellard
City Secretary