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HomeMy WebLinkAboutPR 19403: 24" WATERLINE FOM 19TH ST. TO THE SABINE NECHES CANAL PROJECT City of 4P.R. No. 19403 5-24-16 jj ort rth ur'r— Texas INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION Date: May 24, 2016 To: Brian McDougal, City Manager From: Jimmie Johnson, Ph.D., Assistant City Manager RE: Proposed Resolution No. 19403 Nature of the Request: The City Council awarded a contract for the construction of the 24" waterline from 19th Street to the Sabine-Neches Canal ALLCO, L.L.C., in the amount of$3,114,960.00 (change orders bring project amount total to $3,391,551.80). The project engineer, Arceneaux Wilson & Cole LLC, has approved the final pay, Invoice No. 16, in the amount of$169,577.63. Staff Analysis, Considerations: None. Recommendation: I recommend that the City Council approve Proposed Resolution No. 19403 authorizing the City Manager to pay final invoice of $169,577.63 to the contract between the City of Port Arthur and ALLCO, L.L.C. of Beaumont, Texas, for the 24" waterline from 19th Street to the Sabine-Neches Canal. BudLet Considerations: Account No. 429-1258-532.59-00, Project No. WSI003 P. R. No. 19403 05/24/16 jj RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF THE ENGINEER'S CERTIFICATE OF COMPLETION, CONTRACTOR'S CERTIFICATE AND RELEASE AND CONTRACTOR'S CERTIFICATE OF GUARANTEE FOR THE 24" WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL PROJECT AND AUTHORIZING THE CITY MANAGER TO SIGN THE CERTIFICATE OF ACCEPTANCE ON BEHALF OF THE CITY OF PORT ARTHUR, TEXAS AND APPROVAL OF FINAL PAYMENT TO ALLCO, L.L.C. OF BEAUMONT, TEXAS, IN THE AMOUNT OF $169,577.63, ACCOUNT NO. 429-1258-532.59-00, PROJECT NO. WSI003. WHEREAS, per Resolution No. 13-503, the City entered into a contract for the installation of a Waterline from 19th Street to the Sabine Neches Canal, in the amount of $3,114,960.00, with a contract term of 365 calendar days; and WHEREAS, per Resolution No. 14-210, Change Order 1 authorized an additional $40,486.00 to add storm water pollution prevention measures required by the City of Port Arthur that was not included in the original contract, bringing the contract price for the project to $3,155,446.00 accepted by Allco; and WHEREAS, per Resolution No. 14-300, Change Order 2 authorized a credit of $21,980.00 for the use of 24" Certa-Loc restrained joint C900 PVC pipe in lieu of the 24" cement lined restrained joint gasket ductile iron pipe in the original bid to a new contract total of $3,133,466, and a time extension of six (6) days due to inclement weather bring the date of completion to January 25, 2015; and WHEREAS, per Resolution No. 14-342, Change Order 3 authorized an additional $12,072.00 for the relocation of an existing 6" waterline that was discovered during construction on Charleston Ave, the re-route of the 24"waterline to miss an existing storm sewer, and one P. R. No. 19403 05/24/16 jj Page 2 of 4 foot of extra cover added to the 24" waterline approx. 2,100 L.F. to ensure protection of the line during the 18th Street construction project to a new contract total of$3,145,538.00, and a time extension of six (6) days due to inclement weather, bringing the date of completion to January 31, 2015; and, WHEREAS, per Resolution No. 14-389, Change Order 4, authorized a time extension of 3 days due to weather delays,to a new completion date of February 3, 2015; and, WHEREAS, per Resolution No. 14-449, Change Order 5, authorized the relocation of the proposed 24" waterline to avoid an existing structure at the intersection of 18th Street and Railroad Ave. in the amount not to exceed $53,100.00 to a new contract total of$3,198,638.00 and a time extension of three (3) days due to inclement weather bring the date of completion to February 6, 2015; and, WHEREAS, per Resolution No. 14-554, Change Order 6, authorized the relocation of an existing 12" waterline at Railroad Ave. in the amount not to exceed $52,659.00, and a time extension of eight(8) days due to inclement weather; and, WHEREAS, per Resolution No. 14-607, Change Order 7, authorized the performing a 20-inch hot tap on an existing 20-inch waterline on Atlanta Street and an additional 250 feet of 30-inch, DR-11 HDPE of directional drilling in an amount not to exceed $141,090.00, and a time extension of four(4) days due to inclement weather; and, WHEREAS, per Resolution No. 14-645, Change Order 8, authorized a time extension of four (4) days due to weather delays to a new contract time of 399 days and a contract price increase of $53,614.40 for additional HDPE footage needed to clear the existing underground structure that was unknown; and, P. R. No. 19403 05/24/16 Page 3 of 4 WHEREAS,per Resolution No. 15-076, Change Order No. 9 authorized a time extension of thirty(30) days for a new contract time of 429 days with a new completion date of March 24, 2015, and increased the contract price to $3,518,973.40 for the installation of two 24" tees, 24" valves, foster adapters and solid sleeves to serve the proposed Terminal Road Elevated Storage Tank project. This change order allowed there to be water service available for the supply water to the proposed storage tank once it is constructed. In addition this change order removed and replaced an existing fence along Terminal Road in order to install the proposed 24" waterline; and, WHEREAS, per Resolution No. 15-132, Change Order No. 10 a time extension of eight (8) days due to weather delays, to a new completion date of April 1, 2015: and, WHEREAS, per Resolution No. 15-367 Change Order No. 11 authorized the removal of items not used, decreasing the total contract amount by $127,421.60 to a new contract amount of $3,391,551.80; and, WHEREAS, the retainage for this project is five percent (5%) of the work completed and billed, and the project engineer, Arceneaux Wilson & Cole LLC approves final payment to Allco, L.L.C. in the amount of$169,577.63 (see attached). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Final Payment of$169,577.63 to ALLCO, L.L.C.; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. P. R. No. 19403 05/24/16 Page 4 of 4 READ, ADOPTED AND APPROVED THIS day of , 2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: YES: Mayor Councilmembers: NOES: Deloris Prince ATTEST: Mayor CITY SECRETARY APPROVED FOR ADMINISTRATION: Brian McDougal Cli on illiams, CPPB City Manager Acting Purchasing Manager APP'••V.:D AS TO 1ORM: Jimmie Johnson, Ph.D. 4 /�' �� Assistant City Manager .1 Tizen•SC jrneY APPROVED AS TO AVAILABILITY OF FUNDS: Jerry Dell, CPA, GFOA Director of Finance Exhibit "A" (AW& C Final Payment, Invoice#16) Al OM **via, MK M. ARCENEAUX WILSON&COLE cnpirecrinp i,urtv,no'olonn,r.j May 11, 2016 Dr. Jimmie Johnson Director of Water Utilities CITY OF PORT ARTHUR 444 Fourth Street Port Arthur, Texas 77641 RE: RECOMMENDATION for FINAL PAYMENT and RELEASE of RETAINAGE 24"Waterline from 19th Street to the Sabine-Neches Canal TO SERVE the City of Port Arthur Job No. CPA-650 Dear Dr. Johnson Attached for your records are the project completion documents for the Water System Improvements Project. These documents include the Engineer's Certificate of Completion, Contractor's Certificate of Guarantee, and the Contractor's Certificate of Release. These documents were executed showing a balance due the Contractor from the City. This balance is the retainage withheld from the monthly estimates as well as any payments due from completion of work. As stipulated in the contract documents the retainage for this project is five percent (5%) of the work completed and billed. It is our recommendation that the retainage held by the City be released to the Contractor and final payment made. This will result in a final payment to ALLCO, LTD. from the City of Port Arthur in the amount of One Hundred Sixty Nine Thousand Five Hundred Seventy Seven Dollars and Sixty Three Cents ($169,577.63). Should you have any questions or require further information please do not hesitate to contact me at 409-724- 7888. Sincerely, Keestan Cole, P.E. Vice President Attachments. Engineer's Certificate of Completion Contractor's Certificate of Guarantee Contractor's Certificate and Release Final Pay Estimate No. 16 409.724.7888 2901 Turtle Creek Dr,Suite 320 Port Arthur,TX 7 642 En-;mec-rii,1 Surveying awoeng.com CONTRACT FOR CONSTRUCTION OF 24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL TO SERVE CPA-651 OWNER: City of Port Arthur CONTRACTOR: ALLCO 444 4th Street P.O.Box 3684 Port Arthur,TX 77642 Beaumont,TX 77704 AW&C Job No. CPA-650 Date: May 11, 2016 AW&C Construction Phase No. CPA-651 Invoice Period: 11/1/2015 - 11/1/2015 Monthly Invoice No. 16(FINAL) Contract Date: November 15, 2013 Contract Amount $ 3,114,960.00 Notice to Proceed: January 20, 2014 Change Orders: $ 276,591.80 Contract Time: 365 Calendar Days Change Order No. 1 $ 40,486.00 Change Order No. 2 $ (21,980.00) Change Order No. 3 $ 12,072.00 Change Order No. 4 $ - Change Order No. 5 $ 53,100.00 Change Order No.6 $ 52,659.00 Change Order No. 7 $ 141,090.00 Change Order No. 8 $ 53,614.40 Change Order No. 9 $ 72,972.00 Change Order No. 10 $ - Change Order No. 11 $ (127,421.60) Total Contract Amount $ 3,391,551.80 Approved Time Extensions: 201 Days Amount Placed to Date: $ 3,391,551.80 Revised Contract Time: 566 Calendar Days Material on Hand Not $ - Days to Date: 593 Days Subtotal: $ 3,391,551.80 Original Completion Date: January 19,2015 Less 0% Retainage: $ - Revised Completion Date: August 8, 2015 Balance: $ 3,391,551.80 Percent Time Used: * 100% Less Amounts on $ 3,221,974.17 Percent Complete: * 100% TOTAL AMOUNT DUE $ 169,577.63 TEXAS REGISTERED ENGINEERING FIRM *Percent Time Used based on Substantial Completion Date * 16194 * of September 9, 2015 Recommended for Approval: ?41:�' 4. ofrF91' �* %\ *// KEESTAN X.COLE /1,0* 114225 •�v' 'cPF�'+lSTER�O4 0 KEESTAN X. COLE, PE [SEAL] MONTHLY INVOICE NO.16 24"WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL CITY OF PORT ARTHUR CPA-651 May 11,2016 Approx. Quantity Total Total Amount To Item Description of Bid Item QT, Unit This Quantity To Unit Price Amount This Estimate Date Estimate Date Base Bid Items 1. Mohlllzation 1 L.S. 1 $ 125,000.00 $ - $ 125,000.00 2. Traffic Control 1 L.S. 1 $ 2,500.00 $ - $ 2,500.00 3. 30-Inch DR-11 HDPE"" 1132 L.F. 1132 $ 435.00 $ - $ 492,420.00 4. 24-Inch Class 350 Ductile Iron 1400 L.F. 1400 $ 156.00 $ - S 218,400.00 5. 24-Inch C-905 PVC" 13140 L.F. 13140 $ 109.00 $ - S 1,432,260.00 6. 24-Inch Gate Valve and Box 16 A. 16 $ 18,800.00 $ - S 300,800.00 7. 20-Inch C-905 PVC" 200 L.F. 200 $ 195.00 $ - S 39,000.00 8. 20-Inch Gate Valve and Box" 1 EA. 1 $ 14,200.00 $ - $ 14,200.00 9. 16-Inch Gate Valve and Box 1 EA. 1 $ 5,700.00 $ - $ 5,700.00 10. 12-Inch C-905 PVC 280 L.F. 280 $ 111.00 $ - $ 31,080.00 11. 12-Inch Gate Valve and Box 3 EA. 3 $ 2,200.00 $ - $ 6,600.00 12. 24-Inch Tunnel Construction 550 L.F. 550 $ 595.00 $ - $ 327,250.00 13. 4-Inch Air Release Valve" 10 EA. 10 $ 6,700.00 $ - 5 67,000.00 14. Fire Hydrant Assemble 7 EA. 7 $ 7,100.00 $ - $ 49,700.00 15. Design of Trench Safety System" L.S. $ 500.00 $ - $ - 16. Trench Safety System 14490 L.F. 14490 $ 1.00 $ - $ 14,490.00 17. Tracer Wire System 4300 L.F. 4300 $ 1.00 $ - $ 4,300.00 18. 16-Inch C-905 PVC 55 L.F. 55 S 225.00 $ - $ 12,375.00 Supplemental Items 19. Extra Reinforcing Steel" LB $ 0.75 $ - $ - 20. Extra Class"A"Concrete l' C.Y. $ 150.00 $ - S - 21. Extra Cement Stablized Sand" C.Y. $ 40.00 $ - $ - 22. Well Point" 29.4 L.F. 29.4 $ 30.00 $ - $ 882.00 23. 12-Inch Gate Valve and Box" EA. $ 2,500.00 $ - $ - 24. 12-Inch Ductile Iron Tee" EA. $ 700.00 $ - $ - 25. 12-Inch Compact Ductile Iron 90 Degree Fitting" EA. $ 450.00 $ - $ - 26. 12-Inch Compact Ductile Iron 45 Degree Fitting" EA. $ 400.00 $ - $ - 27. 20-Inch Gate Valve and Box" EA. $ 15,000.00 $ - $ - 28. 20-Inch Ductile Iron Tee" EA. $ 1,500.00 $ - $ - 29. 20-Inch Compact Ductile Iron 90 Degree Fitting" EA. $ 1,200.00 $ - $ - 30. 20-Inch Compact Ductile Iron 45 Degree Fitting" EA. $ 1,000.00 $ - $ - 31. 24-Inch Gate Valve and Box" EA. $ 19,000.00 $ - $ - 32. 24-Inch Ductile Iron Tee" EA. $ 2,500.00 $ - $ - 33, 24-Inch Compact Ductile Iron 90 Degree Fitting" EA. $ 2,000.00 $ - $ _ 34. 24-Inch Compact Ductile Iron 4$Degree Fitting 3 EA3 $ 1,700 00 S - S 5,100.00 Change Orders Change Order No.1 35. Strom Water Pollution Prevention Plan" 0.9 LS 0.9 $ 40,486.00 $ - 5 36,437 40 Change Order No.2 $ - $ - $ - 36. Certa-Loc PVC Pipe in leiu of Ductile Iron Pipe 1 LS 1 $ 21,980.00 $ - 5 21.980.00 Change Order No.3 $ - $ - $ - 37. Relocate Existing 6"Waterline at Charleston Ave. 1 LS 1 $ 4,718.00 $ - S 4,718 00 38. Re-Route 24"Waterline to avoid existing storm sewer 1 LS 1 $ 3,400.00 $ - S 3,400.00 39. Additional Cover to 24"Waterline Along 18th St. 1 LS 1 $ 3,954.00 $ - S 3.954.00 Change Order No.5 $ - $ - $ - 40. Relocate 24"Waterline at Railroad Ave. 1 LS 1 $ 53,100.00 $ - S 53.100.00 Change Order No.6 $ - $ - $ - 41. Relocate 24"Waterline at Railroad Ave. 1 LS 1 $ 52,659.00 $ - $ 52,659.00 Change Order No.7 S - $ - S - 42. 20"Hot Tap on Exisitng 20"Waterline at Atlanta Ave. 1 LS 1 $ 21,415.00 $ - $ 21,415.00 43. Increase in material price of 30"DR-11 HOPE 1 LS 1 $ 10,925.00 $ - $ 10,925.00 Change Order No.8 $ - $ - $ - 44. Increase in material price of 30"DR-11 HDPE 1 LS 1 $ 4,894.40 $ S 4,894.40 Change Order No.9 __,_ $ - $ - -$ - 45. Install 24"Tees and Valves to serve Elevated Storage 1 LS 1 $ 69,878.00 $ - S 69,878.00 46. Install 6'Wooden Fence on Terminal Road 1 LS 1 $ 3.094.00 $ - $ 3,094.00 TOTAL $ - $ 3,391,551.80 Increased Quantity with Change Order No 7 and No 8 "-Increased and Decreased Quantity with Change Order No 11 ENGINEER'S CERTIFICATE OF COMPLETION Project: 24' WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL Date Of Issuance: MAY 11, 2016 Owner(s): CITY OF PORT ARTHUR Owner's Project No.: CPA-650, Contract No. 1 Engineer: ARCENEAUX WILSON & COLE LLC Contractor: ALLCO, LLC This Engineer's Certificate of Completion applies to all Work under the Contract Documents or to the following specified parts thereof: TO CITY OF PORT ARTHUR [OWNER] AND TO ALLCO, LLC [CONTRACTOR] The Work to which this Certificate applies has been inspected by authorized representatives of Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance with the Contract Documents on September 9,2015 DATE OF COMPLETION Executed by Engineer on 1014x 1/ , 2016 ijib, ,". Ott 11 ...zi_ P KEESTAN X. COLE o\ 114225 �t .'�?w bk."44ceist�'pti�� %tt8,oNAt S''��~~ BY: ,_"r - ARCENEAUX WILSON & COLE LLC [SEAL] Ul CONTRACTOR'S CERTIFICATE AND RELEASE FROM: ALLCO,LLC (Name of Contractor) TO: CITY OF PORT ARTHUR (Owner) REFERENCE CONTRACT NO. CPA-650,Contract No. 1 ENTERED INTO THE 13TH DAY OF NOVEMBER,2013 , BETWEEN THE CITY OF PORT ARTHUR AND ALLCO,LLC (Name of Contractor) OF BEAUMONT TEXAS (City) (State) FOR THE 24' WATERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL (Name of Project) KNOW ALL MEN BY THESE PRESENTS: 1. The undersigned hereby certifies that there is due from, and payable by, the Owner to the Contractor under the contract and duly approved Change Orders and modifications the balance of One Hundred Sixty Nine Thousand Five Hundred Seventy Seven Dollars and Sixty Three Cents ($169,577.63) 2. The undersigned further certifies that in addition to the amount set forth in Paragraph 1, there are outstanding and unsettled the following items which he claims are just and due and owing by the Owner to the Contractor: (a) (b) (c) (d) (Itemize claims and amounts due) (If none,so state) 3. The undersigned further certifies that all work required under this contract, including work required under Change Order(s)numbered 1-11 , has been performed in accordance with the terms thereof, and that there are no unpaid claims for materials, supplies, or equipment and no claims of laborers or mechanics for unpaid wages arising out of the performance of this contract, and that the wage rates paid by the Contractor were in conformity with the contract provisions relating to said wage rates. 1 4. Except for the amounts stated under Paragraphs 1 and 2 hereof, the undersigned has received from the Owner all sums of money payable to the undersigned under, or pursuant to, the above mentioned contract or any modifications or change thereof 5. That in consideration of the payment of the amount stated in Paragraph 1 hereof, the undersigned does hereby release the Owner and Operator from any and all claims arising under or by virtue of this contract, except the amount listed in Paragraph 2 hereof due from the Owner; provided, however, that if for any reason the Owner does not pay in full the amount stated in Paragraph 1 hereof, said deduction shall not affect the validity of this release, but the amount so deducted shall be automatically included under Paragraph 2 as an amount which the Contractor has not released but will release upon payment thereof. The Contractor further certifies that upon the payment of the amount listed in Paragraph 2 hereof, and of any amount which may be deducted from Paragraph 1 hereof, he will release the Owner and Operator from any and all claims of any nature whatsoever arising out of said contract or modification thereof, and will execute such further releases or assurances as the Owner and Operator may request. IN r SS WHEREOF,the undersigned has signed and sealed this instrument this 9-7 day of ,20 b. AA [SEAL `��tt � llrrrrii �D `���p .._C O:�''i (Contractor)ractor) ) 74'•••:: f— _ BY: '�� v a�Pres i • `a . ` (Si bture and Titfe o 0 er) • 14P/ f L I qtr r-e- , being first duly sworn on oath, deposes and says, first, that (Affiant) At) heisthede11! of C�v (Title) (Name of Company) second,that he has read the foregoing certificate by him subscribed as U PYc S iLl co, 1 (Title) of [ L (Name of Company) Affiant further states that the matters and things stated herein are true / .L_ (Affian Subscribed and sworn to before me this r---I`ll day of t Lct-t. , 20 Y MARY BETH DELORD ;744,;? '�� Notary Public,State Of Texas/ My Commission Expires d My commission expires t gTe�c.Q 04-12-9019 1..,-- (Rate) �" 2 n M Wej (Notary Public) 0 2 CONTRACTOR'S CERTIFICATE OF GUARANTEE FROM: ALLCO,LLC TO: CITY OF PORT ARTHUR FOR: 24' WAIERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL REFERENCE CONTRACT NO. CPA-650 , Contract No. 1 ENTERED INTO THE 13TH DAY OF NOVEMBER BETWEEN THE CITY OF PORT ARTHUR AND ALLCO,LLC OF BEAUMONT,TEXAS FOR: 24' WA 1ERLINE FROM 19TH STREET TO THE SABINE-NECHES CANAL KNOW ALL MEN BY THESE PRESENTS: 1. ALLCO,LLC does hereby guarantee all of the work done under the above referenced contract to be free from faulty materials in every particular, and free from improper workmanship, and against injury from proper and usual wear; and agrees to replace or re-execute without cost to the Owner and Operator such work as may be found to be improper or imperfect, and to make good all damage caused to other work or materials,due to such required replacement or re-execution. 2. This guarantee shall cover a period of one (1) year from the date of acceptance of all work under this Contract,as evidenced by the Engineer's Certificate of Completion. 3. This Certificate is given in connection of the final payment under the contract between the Owner and ALLCO,LLC and with the knowledge that it will be relied upon in making such payment and that such payment would not be made except upon the truth of the matter contained in this affidavit. 1/2 IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this 10TH day of MAY , 20 16 . ``` stiiiItfji'' [CORRL9``RA2'S Q. C C C��,: ALLCO ../ _ (Contractor) .....v-I\ a S '///titlloo` BY: tYikt‘ CD T. . HARRISON — PRESIDENT T.W. HARRISON ,being first duly sworn on oath, deposes and says, first that he is the PRESIDENT second,that he has read the foregoing certificate by him subscribed as PRESIDENT of ALLCO Affiant further states that the matters and things stated herein are true. syWICIAA- T.W. HARRISON — PRESIDENT (Affiant) Subscribed and sworn to before me this 10TH day of MAY 20 16 a . .� ..,. ., ., A ..,.,...,.., 1 0 PG, MARY BETH DELORD 1 z Notary Public,State Of Texast 1 N� y My Commission Expires 1 My commission expires 1 y7e0F-0 04-12-2019 1 t 1 (Date) i2?aàL,6t Vt L (Notary Public) 2/2 City of Port Arthur, Texas Department of Utility Operations CERTIFICATE OF ACCEPTANCE FOR THE 24" WATERLINE FROM 19TH STREET TO THE SABINE NECHES CANAL PROJECT IN THE CITY OF PORT ARTHUR To: ALLCO, L.L.C. This document is to certify that the City of Port Arthur, Texas accepts the completion of 24" Waterline from 19th Street to the Sabine Neches Canal Project on the basis of the City of Port Arthur, Texas Utility Operations Department, the Engineer's Certificate of Completion, the Contractor's Certificate and Release, and Contractor's Certificate of Guarantee from ALLCO, L.L.C. Brian McDougal City Manager ATTEST: Sherri Bellard City Secretary