HomeMy WebLinkAboutPR 19395: LANDFILL D7E BULLDOZER REPAIR _ __._.. _..
Cit'of
4 0
1 .
ort rthu�
Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: May 26, 2016
To: Brian McDougal, City Manager
From: Dr. Jimmy Johnson, Ph.D., Assistant City Manager
RE: Proposed Resolution No. 19395
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19395 authorizing repairs for the replacement of the
undercarriage to the Equipment No. 1954, Landfill D7E bulldozer, with a project budgetary impact of
$31,972.90 by Louisiana CAT of lake Charles, Louisiana.
BACKGROUND
The Landfill Division D7E bulldozer is used to spread waste in the working face at the landfill on a daily
basis and is critical to the proper functioning and operations of the City's landfill. The undercarriage
receives daily wear and tear to the metal, requiring replacement. This repair functions as a preventive
maintenance as neglect could result in costly repairs to the tracks.
BUDGET/FISCAL EFFECT
Funds are available in the Utility Operations/landfill Division, Vehicle Maintenance Account No. 403-
1274-533.43-00.
SUMMARY
I recommend that the City Council approve P. R. No. 19395 authorizing repairs for the replacement of the
undercarriage to the Equipment No. 1954, Landfill D7E bulldozer, with a project budgetary impact of
$31,972.90 by Louisiana CAT of lake Charles, Louisiana.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19395
05/20/16 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING REPAIRS TO EQUIPMENT NO. 1954, D7E
CATEPILLAR DOZER, FOR THE UTILITY OPERATIONS LANDFILL
DIVISION FROM LOUSIANA CAT OF LAKE CHARLES, LOUISIANA, WITH
A PROJECTED BUDGETARY IMPACT OF $31,972.90. UTILITY
OPERATIONS LANDFILL DIVISION VEHICLE MAINTENANCE ACCOUNT
NO. 403-1274-533.43-00.
WHEREAS, Equipment No. 1954 is a 2012 model D7E bulldozer; and
WHEREAS, this unit is critical to the proper functioning and operations of the City's
Landfill; and,
WHEREAS, pursuant to Section 252.022(a)(1) this expenditure is authorized because of
a public calamity that requires the immediate appropriation of money to relieve the necessity of
the municipality's residents or to preserve the property of the municipality; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(2) a procurement
necessary to preserve or protect the public health or safety of the municipality's residents; and
WHEREAS, two bids were received from authorized agents to perform the required
repairs with Louisiana CAT of Lake Charles, Louisiana, providing the lowest most responsible bid
with a projected budgetary impact of $31,972.90; and,
WHEREAS, these repairs are necessary to the undercarriage of Equipment No. 1954
due to daily wear and tear and is a form of preventive maintenance in an effort to prevent any
damage or repairs to the tracks; now, therefore,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, in order to protect the health and safety of our citizens, the City Council hereby
authorizes repairs and payment for such services on Equipment No. 1954, as delineated in
P.R. 19395
Page 2
Exhibit "A" attached hereto, to Louisiana CAT of Lake Charles, Louisiana, with a projected
budgetary impact of $31,972.90; and,
THAT, funding is available in the Utility Operations Landfill Division Vehicle maintenance
Account No. 403-1274-533.43-00; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED this the day of , A.D. 2016 at
a meeting of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
NOES:
Mayor
ATTEST: Debris "Bobby" Prince
Sherri Bellard
City Secretary
APP OVED S Tb FORM: APPROVED AS TO AVAILABILITY OF
I •, FUNDS:
6uLCity Attorney 14
Jerry Dale, CPA,GFOA
APPROVED FOR ADMINISTRATION: Director of Finance
Brian McDougal Clifton Williams, CPPB
City Manager Acting Purchasing Manager
P. R. 19395
5/18/16 aw
Exhibit "A"
Louisiana CAT
CITY OF PORT ARTHUR Machine: D7E
LANDFILL Serial if: TAN496
PO BOX 1089 Cust U: 121082
PORT ARTHUR,TX.77641 Date: May 17,2016
Repair: REPLACE UNDERCARRIAGE
LINE DESCRIPTION LABOR PARTS MISC TOTAL
1 REPLACE TRACK LINK ASSEMBLIES $0.00 $8,019.58 $0.00 $8,019.58
2 REPLACE CARRIER ROLLERS $0.00 $1,040.84 $0.00 $1,040.84
3 REPLACE IDLERS $0.00 $3,802.86 $0.00 $3,802.86
4 REPLACE BOTTOM ROLLERS $0.00 $4,970.48 $0.00 $4,970.48
5 REPLACE SPROCKET SEGMENTS $0.00 $1,040.50 $0.00 $1,040.50
6 REPLACE TRACK SHOES,BOLTS,AND NUTS $0.00 $6,023.64 $0.00 $6,023.64
LABOR TO WASH UNDERCARRIAGE.REPLACE LINK
7 ASSEMBLIES,CARRIER ROLLERS,BOTTOM ROLLERS,IDLERS, $5,250.00 $0.00 $0.00 $5,250.00
SPROCKET SEGMENTS,AND ALL RELATED HARDWARE.
8 HAUL MACHINE TO AND FROM SHOP $0.00 $0.00 $3,650.00 $3,650.00
9 1 WAY HAULING DISCOUNT $0.00 $0.00 -$1,825.00 -$1,825.00
TOTAL $5,250.00 $24,897.90 $1,825.00 $31,972.90
Parts,Labor&Misc $31,972.90
Notes: Valid for 30 days and does not include taxes.The quoted price is based upon full credit for cores.If any EV5&SP3 $0.00
failures are uncovered that are not quoted a new quote will be provided.Quote does not include freight.
Total $31,972.90
This quote is based on in-stock or stock-ordered parts from our servicing Distribution Center. It does not include emergency order service
charges or freight. This quote is for Caterpillar product and contains special discounts from Caterpillar for product sold within Louisiana Cat
territory. This quote is good for 30 days from the quote date. Financing options may be available,please contact your PSSR.
SIGNATURE
PRINT NAME
Nick Vidrine I Service Manager
Louisiana Cat 15415 Broad Street Lake Charles,La 70615
Office (337)439-3601 l I Fax(337)439-3060