Loading...
HomeMy WebLinkAboutPR 19404: CONTRACT WITH E. SULLIVAN ADVERTISING , TO CREATE A NEW CITY LOGO Memorandum Date: 05/26/2016 To: Brian McDougal, City Manager From: Tammy Kotzur, Convention and Visitors Bureau Director RE: Proposed Resolution 19404 Nature of Request: A committee consisting of the Chamber of Commerce, the Economic Development Corporation, the Convention & Visitors Bureau and the City of Port Arthur requests that a new city logo with optional slogans be created for consistency throughout the community. Analysis/Consideration: Request for proposals were sent out. Three proposals were received and evaluated by the committee, with e.Sullivan Advertising scoring the highest ranked proposal. Recommendation: The committee made up of the Chamber of Commerce, the Economic Development Corporation, the Convention & Visitors Bureau and the City of Port Arthur recommends the City Council authorize the City Manager to enter into a contract between the City of Port Arthur and e.Sullivan Advertising of Port Neches, Texas, for the creation of the New City Logo, with a projected budgetary impact of$6,950.00. Budgetary and Fiscal Effect: The fees related to this contract will be paid out of the Hotel Occupancy Account Fund/Convention and Visitors Bureau and is budgeted. Staffing Effect: None P.R. No. 19404 05/26/2016 tk/gt Page 1 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH E.SULLIVAN ADVERTISING OF PORT NECHES, TEXAS, TO CREATE A NEW CITY LOGO, WITH A PROJECTED BUDGETARY IMPACT OF $6,950.00; FUNDS ARE AVAILABLE IN THE HOTEL OCCUPANCY TAX FUND ACCOUNT WHEREAS, the City sent out for proposals for the creation of the new logo for the City; and WHEREAS, the City received three (3)proposals; and, WHEREAS, the responses were evaluated by the committee consisting of the Chamber of Commerce, the Economic Development Corporation, the Convention & Visitors Bureau and the City of Port Arthur; and, WHEREAS, e.Sullivan Advertising was the highest ranked proposal (see Proposal Evaluation Matrix attached as Exhibit"A"); and, WHEREAS, the contract must be completed before the fiscal year end. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to execute the contract with e.Sullivan Advertising of Port Neches, Texas, for the creation of the New City Logo, with a projected budgetary impact of$6,950.00, in substantially the same form as attached hereto as Exhibit"B". THAT, funding is available in the Hotel Occupancy Tax Fund Account. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. No. 19404 05/26/2016 Page 2 READ, ADOPTED AND APPROVED on this day of May, 2016 at a Regular Meeting of the City Council of the City of Port Arthur. Texas by the following vote: AYES: Mayor: . Councilmembers: NOES: . Deloris "Bobbie" Prince, Mayor ATTEST: Sherri Bellard City Secretary AP\1cQA_ / OV D AS TO FORM: Val Tizegy, 41111,4 City Attorney IP APPROVED FOR ADMINISTRATION: Brian McDougal City Manager Tammy Kotzur Convention and Tourist Association dba Convention and Visitors Bureau P.R. No. 19404 05/26/2016 Page 3 APPROVED AS TO AVAILABILITY OF FUNDS: Jerry Dale, CPA/GFOA Director of Finance 14 Clifton Williams, CPPB Acting Purchasing Manager EXHIBIT "A" City of Port Arthur Create New City Logo Proposal Evaluation Matrix Weight E.Sullivan Cornerstone Jean Paul Osteen Advertising Advertising & Design Poo.Arches, 7.A Nampo/it, T.A 1;r,urivont.7.X Past Work History 2100 1920 1860 1260 References 2100 1830 1740 1680 Pricing 1400 1060 1120 1160 Team Qualifications 1400 1180 1080 960 Total 7000 5990 5800 5060 Clifton Williams. CPPB. Purchasing Manager EXHIBIT "B" CONTRACT FOR CREATION OF NEW CITY LOGO THIS AGREEMENT, made this day of , 2016, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and e.Sullivan Advertising. hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The term of this Contract shall be from the start date issued on the Notice to Proceed and completed before September 9, 2016. 2. Must create a new logo for the City of Port Arthur. The logo design must include the spirit of the following concepts: Water, Oil, Nature, Cultural, Railroad, Ship channel, Port Arthur Martin Luther King, Jr. Bridge, Manufacturing, Connecting the community, & Pride. 3. Contract will include 16 hours of Research/Creative Development, 28 Hours of Graphic Design& Layout, 6 Hours of Revisions, 14 Hours of Copywriting, 16 hours of Illustration, & 2 Hours of Pre-Press/Post Production. 4. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms in the $6,950.00. 5. The term "Contract Documents" means and includes the following: 1) Agreement 2) General Information 3) Specification 4) Proposal 5) Notice of Award 6) Notice to Proceed 6. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in(2 copies)each of which shall be deemed an original on the date first written above. Page 1 of 2 Signed on the day of , 2016. CITY OF PORT ARTHUR BY: Brian McDougal, City Manager ATTEST: CITY SECRETARY Signed on the day of , 2016. E.SULLIVAN ADVERTISING BY PRINT NAME: TITLE: WITNESS: Print Name: Page 2 of 2 f�- DELORIS"BOBBIE"PRINCE,MAYOR _ Ask BRIAN MCDOUGAL KAPRINA RICHARDSON FRANK,MAYOR PRO TEM ( • CITY MANAGER COUNCIL MEMBERS: SHERRI BELLARD,TRMC RAYMOND SCOTT,JR. �r�M CITY SECRETARY TIFFANY HAMILTON 1 r'i t rt 11 t� MORRIS ALBRIGHT � kitk VAL TIZENO STEPHEN A.MOSELY CITY ATTORNEY WILLIE"BAE"LEWIS,JR. OSMAN SWATI CHARLOTTE MOSES March 11,2016 REQUEST FOR PROPOSAL CREATE NEW CITY LOGO DEADLINE: Sealed proposal submittals must be received by 10:00a.m., Central Standard Time, Thursday,March 24,2016. MARK ENVELOPE: Logo DELIVERY ADDRESS: Please submit one (1) original and seven (7) exact duplicate copies of your RFP to: CITY OF PORT ARTHUR CITY OF PORT ARTHUR PURCHASING DIVISION or PURCHASING DIVISION P.O. BOX 1089 444 4TH STREET, 4th Floor PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640 POINTS OF CONTACT: Questions concerning the Request for Proposal should be directed in writin,,to: City of Port Arthur, TX Clifton Williams, Acting Purchasing Manager P.O. Box 1089 Port Arthur, TX 77641 clifton.williams@portarthurtx.gov Purchasing Division/Finance Department I Purchasing Manager,Shawna Tubbs,CPPO,CPPB P.O.Box 10891444 4th Street I Port Arthur,Texas 77641 1 409.983.8160 I Fax 409.983.8291 The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for your convenience in submitting proposals for the enclosed referenced services for the City of Port Arthur. Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of the envelope. ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP submittal arrives at the above location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted RFP submittals will not be accepted. Clifton Williams, CPPB Acting Purchasing Manager Page 2 of 13 REQUESTS FOR PROPOSALS CREATE NEW CITY LOGO (To be Completed ONLY IF YOU DO NOT BID.) FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request. In the event you desire not to submit a bid,we would appreciate your response regarding the reason(s). Your assistance in completing and returning this form in an envelope marked with the enclosed bid would be appreciated. NO BID is submitted: this time only not this commodity/service only Yes No Does your company provide this product or services? Were the specifications clear? Were the specifications too restrictive? Does the City pay its bills on time? Do you desire to remain on the bid list for this product or service? Does your present work load permit additional work? Comments/Other Suggestions: Company Name: Person Completing Form: Telephone: Mailing Address: Email: City, State, Zip Code: Date: Page 3 of 13 City of Port Arthur,TX Request for Proposals Create New City Logo OBJECTIVE The City of Port Arthur is seeking a response to the Request for Proposals(RFP)to acquire the services of a qualified firm to create a new logo for the City of Port Arthur. The logo design must include the spirit of the following concepts: Water, Oil,Nature, Cultural, Railroad, Ship channel, Port Arthur Martin Luther King, Jr. Bridge, Manufacturing, Connecting the community, Pride, Egret bird. SCOPE OF WORK 1. Provide created logo in digital format 2. Provide logo in a multi colored design 3. Provide logo in a black and white color design 4. Create two (2) slogans building on the summary of words and phrases provided by the Client to best represent the City of Port Arthur 5. Create two (2) slogans building on the summary of words and phrases provided by the Client to best represent the Port Arthur Convention and Visitors Bureau. 6. Please keep in mind this logo will be used on small to large promotional items to include a water tower. 7. Summary of Words and Phrases: Below are the different entities. Each collaborating entity has provided key words to describe its focus. Although different slogans may be used to further describe the entity, one logo will be used across all entities. Please be prepared to provide slight variations, if requested. A. City of Port Arthur • Fishing • Oil (Refineries) • Nature • Connecting Communities • Water(On the Gulf; Port) • Community Development • Economic Development B. PAEDC • Build it, Ship it, Rail it(current slogan) • Attract businesses for economic growth (manufacturers, call centers, distribution centers, warehousing, commercial developers) C. Port Arthur Chamber of Commerce • Growth • Community Development • Economic Development • Education D. Port Arthur Convention and Visitors Bureau • Attract tourism • Eco/Environment • Nature • Culture • Community Growth Page 4 of 13 EVALUATION CRITERIA I. References Must submit 3 —5 references 2. Past Work Please submit samples of previous work. 3. Pricing Please submit the rates for your services. Include all labor rates and charges that the city may be charged. 4. Team Qualifications Please submit a list of the personnel that will be used for this project. List their experience and qualifications. EVALUATION AND SELECTION PROCESS All proposals will be screened by an evaluation committee and those proposers selected for a short list may be invited to attend an interview, at the proposers own expense. Any invitation for an oral presentation will be solely for the purpose of clarifying proposals received from each qualifying proposer, and will not represent any decision on the part of the evaluation committee as to the selection of a successful proposer. The City will evaluate all responses based on the experience, qualifications, project approach, price, and quality of response. The City reserves the right to negotiate the final fee prior to recommending any Vendor for a contract. The City's process is as follows: 1. The evaluation committee shall screen and rate all of the responses that are submitted. Evaluation ratings will be on a 100 point scale and shall be based on the following criteria: a. References (30 points) b. Past Work(30 points) c. Pricing(20 points) d. Team Qualifications (20 points) 2. The evaluation committee shall recommend the most qualified firm to the City Council for approval and will offer a contract based on services and fees as agreed upon. 3. Prior to the approval of an award, no evaluation committee member shall disclose any information regarding the committees' decision. 4. This RFP does not commit the City to pay for any direct and/or indirect costs incurred in the preparation and presentation of a response. All finalist(s) shall pay their own costs incurred in preparing for,traveling to and attending interviews. The City reserves the right to use all pertinent information (also learned from sources other than disclosed in the RFP process) that might affect the City's judgment as to the appropriateness of an award to the best evaluated proposer. This information may be appended to the proposal evaluation process results. Page 5 of 13 LETTER OF INTEREST RFP—Create Logo for the City Deadline: March 24,2016 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX (City) for Creating City Logo. Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following: ❖ Completed RFP Letter of Interest Form Completed Affidavit ❖ Completed Conflict of Interest Form Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and making the RFP submittal. This RFP shall be governed by and construed in all respects according to the laws of the State of Texas. Firm Name Date Authorized Signature Title Name (please print) Telephone Email Page 6 of 13 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. Firm Name Date Authorized Signature Title Name (please print) Telephone Email STATE: COUNTY: SUBSCRIBED AND SWORN to before me by the above named on this the day of , 20 Notary Public RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL Page 7 of 13 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For Vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491,80`h Leg.,Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship as defined by Section 176.001 (1-a)with a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7`h business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006,Local Government Code. A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this section is a Class C misdemeanor. 1.Name of person who has a business relationship with local governmental entity. 2. Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3.Name of a local government officer with whom filer has employment or business relationship. Name of Officer This section(item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001 (1-a),Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment income, from the filer of the questionnaire? Yes No B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government Officer serves as an officer or director,or holds an ownership of 10 percent or more? Yes No D. Describe each employment or business relationship with the local government officer named in this section. 4. Signature of person doing business with the governmental entity Date Page 8 of 13 GENERAL INFORMATION: Proposers are cautioned to read the information contained in this RFP carefully and to submit a complete response to all requirements and questions as directed. TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and `Proposal" shall be equivalent. AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance with these specifications. The City reserves the right to award on the basis of the Lowest and Best Offer in accordance with the laws of Texas, to waive any formality or irregularity, and/or to reject any or all proposals. ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations, alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing authenticity. WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting written request, over the signature of an authorized individual,to the Purchasing Division any time prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be considered if submitted after the deadline. CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171. ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Port Arthur. MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements: 1. Be able to comply with the required or proposed delivery schedule. 2. Have a satisfactory record of performance. 3. Have a satisfactory record of integrity and ethics. 4. Be otherwise qualified and eligible to receive an award. 5. Be engaged in a full time business and can assume liabilities for any performance or warranty service required. 6. The City Council shall not award a contract to a company that is in arrears in its obligations to the City. 7. No payments shall be made to any person of public monies under any contract by the City with such person until such person has paid all obligations and debts owed to the City, or has made satisfactory arrangements to pay the same. ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City assumes no responsibility for the proposer's failure to obtain and/or properly submit any addendum. Failure to acknowledge and submit any addendum may be cause for the proposal to be Page 9 of 13 rejected. It is the vendor's responsibility to check for any addendums that might have been issued before bid closing date and time. All addenda will be numbered consecutively, beginning with 1. PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port Arthur as its principal place of business must have an official business address (office location and office personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid. PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail. PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful bidder. The purchase order number must appear on all itemized invoices. INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Purchasing, P.O. Box 1089, Port Arthur, Texas 77641. PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the invoice. SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise Tax; therefore the proposal shall not include Sales Tax. VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas and the City Attorney concerning any portion of these requirements. COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules, orders, regulations and codes of the federal, state and local governments relating to performance of work herein. INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer, employee or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract; and, the Contractor shall take appropriate steps to assure compliance. DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or any money to the City until such debts are paid or until satisfactory arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT included as part of this RFP. Page 10 of 13 QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities less than the estimated amount. SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640 INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is not correctly inserted the Contract shall be amended to make such insertion on application by either party. CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein otherwise expressly specified, necessary or proper to perform and complete all the work required by this Contract, in accordance with the provisions of this Contract and said specifications. The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed description concerning any point shall be regarded as meaning that only the best commercial practices are to prevail. While the purpose of the specifications is to indicate minimum requirements in the way of capability, performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option of selecting goods which may be considered more suitable for the purpose involved. Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants, agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until such time as the exact amount of damages due the City from the Contractor is determined. TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein, the Contractor will be paid for the service that it has performed up to the termination date. If this contract is terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply. Page 11 of 13 RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor to furnish releases or receipts for any or all persons performing work and supplying material or service to the Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its interests. CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a result of his fault or negligence in connection with the work performed until completion and final acceptance by the City. SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur written approval of such agreement. INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase, maintain and keep in force insurance that will protect against injury and/or damages which may arise out of or result from operations under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following types and limits 1. Standard Worker's Compensation Insurance: 2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents, and employees must be named as an additional insured): a. Bodily injury$500,000 single limit per occurrence or$500,000 each person/$500,000 per occurrence for contracts of$100,000 or less; or Bodily injury $1,000,000 single limit per occurrence or$500,000 each person/$1,000,000 per occurrence for contracts in excess of$100,000; and, b. Property Damage $100,000 per occurrence regardless of contract amount; and, c. Minimum aggregate policy year limit of$1,000,000 for contracts of $100,000 or less; or, Minimum aggregate policy year limit of$2,000,000 for contracts in excess of$100,000. 3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles coverage's). a. Minimum combined single limit of$500,000 per occurrence, for bodily injury and property damage. b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per occurrence for bodily injury and $100,000 per occurrence for property damage. Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required (including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates and expiration dates) and to date and sign and do all other things necessary to complete and make into valid certificates of insurance and pertaining to the above Page 12 of 13 listed items, and before commencing any of the work and within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner. None of the provisions in said certificate of insurance should be altered or modified in any respect except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract. NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period, the time may be extended by mutual agreement between OWNER and CONTRACTOR. Page 13 of 13 LETTER OF INTEREST RFP— Create Logo for the City Deadline: March 24,2016 The undersigned firm submits the following information (this RFP submittal) in response to the Request for Proposals (as amended by any Addenda), issued by the City of Port Arthur, TX (City) for Creating City Logo. Enclosed, and by this reference incorporated herein and made a part of this RFP, are the following: ❖ Completed RFP Letter of Interest Form ❖ Completed Affidavit ❖ Completed Conflict of Interest Form Firm understands that the City is not bound to select any firm for the final pre-qualified list and may reject any responses submitted. Firm also understands that all costs and expenses incurred by it in preparing this RFP and participating in this process will be borne solely by the firm, and that the required materials to be submitted will become the property of the City and will not be returned. Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing this letter of interest and making the RFP submittal. This RFP shall be governed by and construed in all respects according to the laws of the State of Texas. t e.cuttLiVar• 01141ci14 /Zy IICe FirmN/2.,(z,ogs_ I Date VP. /VtAs.iile s 414-may-, Authorized Signature Title (-Wptv- (foq_ts3z- 2oz7 Name (please print) Telephone h t 6,441 S c.a. (01 of of J t r / 'S t tic!. �e wN Email 1 Page 6 of 13 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For Vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491,80th Leg.,Regular Session. This questionnaire is being filed in accordance with Chapter 176,Local Government Code by a person who has a business relationship as defined by Section 176.001 (1-a)with a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7'h business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006,Local Government Code. A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this section is a Class C misdemeanor. 1.Name of person who has a business relationship with local governmental entity. Eric S�.I tI V4t" 2. Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.) 3.Name of a local government officer with whom filer has employment or business relationship. LAIA K 1 l 41 6 A (C'4'YO - C 66 l)e CuAA.m. rz--'F�� Name of Officer This section(item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment or other business relationship as defined by Section 176.001 (1-a),Local Government Code.Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment income,from the filer of the questionnaire? Yes No B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity?� � Yes V - No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government Officer serves as an officer or director,or holds an ownership of 10 percent or more? Yes )4 No D. Describe eac i to ment or iness relat��'ppnshi with the local ov rnment officer med ' this section. %� Octr P Y Xte 5 d+CSi n W0 t If— 4144_ G -�iro"+�- 1�^� �-s 1- 4. 5fult(- Signatur o Oson doing business with the governmental entity Date Page 8 of 13 AFFIDAVIT All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer of the company whose signature is binding. The undersigned offers and agrees to one of the following: >4 I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due. I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as they become due. P. Scat (ikw\ 51 , b) 7124 1. (• Firm Name Date 1V4 fr.-- Authorized h a C v p. / � Authorized Signature Title 1 (?61L Name (please print) Telephone 14/41 Su.t/ t" 4., d vu-41 sGem Email STATE: TY COUNTY: \lt-Vl"lA SUBSCRIBED AND SWORN to before me by the above named ' ; A� on this the 24 day of (Karol , 20 f( 2 . A /. ioari id _ rel r Notary Public ,� ���nnnirrrrrii RETURN THIS AFFIDAVIT AS PART OF THE BID PROP( ` , Page 7 of 13 Z . REFERENCES: 1. Jack Brooks Regional Airport Attn: Alex Rupp 5000 Jerry Ware Drive, Ste 1000 Beaumont, TX 77705 Phone: 409.719.4900 2. American Cancer Society Attn: Kathy Chessher #4 Bayou Brandy Drive, Suite B Beaumont, TX 77706 Phone: 409.924.0576 3. Neches Federal Credit Union Attn: Jason Landry 776 Magnolia Port Neches, TX 77651 Phone: 409.722.1174 4. BASF Total Petrochemicals Attn: Carol Hebert PO Box 2506 Port Arthur, TX 77643 Phone: 409.960.5470 5. City of Beaumont Attn: Lenny Caballero PO Box 3827 Beaumont, TX 77701 Phone: 409.838.3435 PAST WORK: (see attached) PRICING: Includes 16 hours of Research / Creative Development, 28 Hours of Graphic Design & Layout, 6 hours of Revisions, 14 hours of Copywriting, 16 hours of Illustration, 2 hours of Pre-Press / Post Production TOTAL: $ 6950 TEAM QUALIFICATIONS: Eric Sullivan • Graduate of Lamar University of Fine Arts with an emphasis on Visual Design • 26 years working in the advertising industry working for newspaper companies, in-house design firms, tv stations, printers, ad agencies, free-lance designer. Aaron Janise • Graduate of University of Texas-San Antonio in graphic design with post-grad work at Texas State University • 12 years working in the advertising industry working in graphic design and serving as creative director for multiple advertising agencies Heath Hebert • Magna Cum Laude Graduate of Texas A&M University in Business Management • 15 years in the advertising industry working in business and account management 4 A LOGO DESIGN SOME SAMPLES e.SullivanAdvertising&Design BEAUMONT 1 l IluillilliS ON THE NECHES rm.' SOUTHEAST TEXAS CATTLE BARONS' BALL 2015 t !fat& ivaron O'' IVIVA & CLLJRE! bow, 2012 s COBALT BY PLATINUM A *CHAMP* Covestro Helping Armed Forces Military Personnel , IS SCOTT LAW OFFICES • Soo montagne EVENT CENTER Fresh Starf'' C 51GNATUREGROUP INSULATION AND BUILDING PRODUCTS LLC MEMORIAL CHURCH OF CHRIST gyp✓ PLATINUM HOMES Y M LAKE DISTRICT BEAUMONT aches 4 © ,fir T°'d 2014 © theNeches' ii) L'4, 4ris ADJUSTING LICENSED PUBLIC ADJUSTERS SWV\ SCOTTWEALTH MANAGEMENT C9I4c/ flCOfl SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION IP L. 4'' ' ' / u THEATRE Ii EST 1927 , 1 t At BEAUMONT EVENT VENUES JI E F F E R S 0 NQ 0 0 _.^,_. ENCORE HOME STAGING C-Y"..02;r"i) RD PARK 3EAUMONT,TEXA GRIFFITH MOSELEY JOHNSON &ASSOCIATES IS LOPEZ 1 SCOTT LAWYERS •EVERYDAY MEALS• PREY I TY CAFR Where prevention and longevity meet. ORT NECHES GULFCOOC INDUSTRIAL EQUIPMENT E40_ 41;4) STARS SOUTHEAST TEXAS ACCESS TO RECOVERY SERVICES STRONG PIPKIN YEARS of EXCELLENCE1935-2010 THE WALK ON CAFE DOWNTOWN CAFE & ESPRESSO BAR * SCHOOL OF MONTESSORI Learning through discovery • 45)! SHORKEY CENTER EDUCATION&REHABILITATION CENTER OP SOUTHEAST TEXAS 1 499- POWERS ENVIRONMENTAL Mbfano Grill USC ANY PARI: j (6) PORT IRON SCRAP METAL & DEMOLITION PACKARDPACKARD&LAPRAY ATTORNEYS AT LAW -------- - x , 2 * O * O * 6 a LABOR DAY r n MUSIC j 0 , • oStlj ' 181A CREATIVE MICRO SOLUTIONS 4 T CANDLE COTTAGE CANDLES 7 Handmade&Hand-poured p 4 GYMNASTICS CENTERS OF SOUTHEAST TEXAS A L P H M A a t Reliable LAWN SERVICE