HomeMy WebLinkAboutPR 19397: WATER TRANSMISSION MAIN REPAIRS Coil\ of
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INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION
TO: Brian McDougal, City Manager
FROM: Jimmie Johnson, Ph.D., Director of Water Utilities
DATE: Tuesday, May 24, 2016
RE: Proposed Resolution No 19397
Nature of Request:
I recommend City Council approve Proposed Resolution No. 19397 paying two (2) invoices for
emergency repairs to a 36" Water Transmission Main by ALLCO, L.L.C., of Beaumont, Texas,
in the total amount of$87,212.38.
Staff Analysis/Considerations:
A 36" Water Transmission Main ruptured on November 8, 2015 on Savannah Avenue. The
rupture caused much of the City of Port Arthur to be without water service. The damage to the
Water Transmission Main was repaired by contractors under emergency authorization of the City
Manager. The unique nature of the rupture required special repair items to be fabricated.
ALLCO, L.L.C., of Beaumont, Texas had to work on the pipe a total of three (3) times.
ALLCO, L.L.C. Invoice numbers 7711 and 7773 were generated for this work.
BUDGET/FISCAL EFFECT
Funds are available in account#410-1251-532.54-00,
STAFFING/EMPLOYEE EFFECT
City staff coordinated Water Production and Distribution systems during repair efforts.
SUMMARY
I recommend City Council approve Proposed Resolution No. 19397 authorizing payment of
invoice numbers 7711 and 7773, for emergency repairs to a 36" Water Transmission Main by
ALLCO, L.L.C., of Beaumont, Texas, in the total amount of$87,212.38.
P.R.No. 19397
05/23/2016 ds
Page 1 of 2
RESOLUTION NO.
A RESOLUTION REQUESTING CITY COUNCIL
APPROVE THE PAYMENT OF TWO (2) INVOICES FOR
THE EMERGENCY REPAIRS TO A 36" WATER
TRANSMISSION MAIN ON SAVANNAH AVENUE FOR
THE UTILITY OPERATIONS DEPARTMENT TO
ALLCO, L.L.C., IN THE TOTAL AMOUNT OF
$87,212.38. FUNDS ARE AVAILABLE IN ACCOUNT NO.
410-1251-532.54-00
WHEREAS, there was a rupture in a 36" Water Transmission Main on Savannah
Avenue which caused immediate public health and safety concerns; and,
WHEREAS, this Water Transmission Main was repaired by ALLCO L.L.C, of
Beaumont, Texas under emergency conditions authorized by the City Manager; and,
WHEREAS, pursuant to Section 252.022(a)(2) of the Texas Local Government Code,
this purchase is authorized because of a public calamity that requires the immediate
appropriation of money to relieve the necessity of the municipality's residents or to preserve the
property of the municipality; and,
WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of
unforeseen damage to public machinery, equipment, or other property; and,
WHEREAS, City staff received two separate invoices #7711(Exhibit "A") and #7773
(Exhibit"B") for performing the necessary repairs on an emergency basis from ALLCO, L.L.C.;
and,
WHEREAS, the City Manager, approved proceeding with these repairs on an emergency
basis; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, in order to protect the health and safety of our citizens, the City Council hereby
authorizes payment of invoice#7711 and#7773 from ALLCO L.L.C. for emergency repairs to
P.R.No.19397
05/23/2016
Page 2 of 2
the 36" Water Transmission Main on Savannah Avenue to ALLCO, L.L.C., in the total amount
of$87,212.38; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor
Councilmembers:
NOES:
Deloris Prince
Mayor _-
ATTEST: A1PR( VE\ AS TO FORM:
A#A
Sherri Bellard TIT; ,fir
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OFFS/UNDS:
kC �( .
Brian McDougal Jerry Dale, CPA, GFOA
City Manager Director of Finance
Account No.: 410-1251-532.54-00
.Lu ;,.
Dr. Jimmie Johnson Clifton Williams, CPPB
Assistant City Manager Interim Purchasing Manager
EXHIBIT "A"
(Invoice#7711 from Allco)
1 . M1.
ORIGINAL
ALLCO
CONTRACTORS ENGINEERS
PHONE(409)860-4459 FAX(409)860-3857
P.O.BOX 3684
BEAUMONT,TEXAS 77704
DATE: 22-Jan-16
CTIY OF PORT ARTHUR 77116
444 FOURTH STREET
INVOICE NO.:
PORT ARTHUR TEXAS 77640 REF:36"TRANSMISSION LINE
ATTN: DR.JIMMY JOHNSON OUR JOB NO.: TX-763
ORDER NO.:
TERMS: NET
TO INVOICE YOU FOR WORK PERFORMED TO REPAIR THE 36"WATER TRANSMISSION LINE ON
SAVANAH AVENUE
$15,885.93
FIELD WORK ORDER NO.F-7801 $6,736.80
FIELD WORK ORDER NO.F-7802 $14,017.98
FIELD WORK ORDER NO.F-7803
$36640.71
TOTAL AMOUT DUE THIS INVOICE
,
EXHIBIT "B"
(Invoice#7773 from Allco)
ORIGINAL
ALLCO
CONTRACTORS ENGINEERS
PHONE(409)860-4459 FAX(409)860-3857
P.O.BOX 3684
BEAUMONT,TEXAS 77704
DATE: 30-Apr-16
CITY OF PORT ARTHUR 7773
444 FOURTH STREET INVOICE NO.:
PORT ARTHUR TEXAS 77640 REF:36"TRANSMISSION LINE
ATIN: DR JIMMY JOHNSON
OUR JOB NO.: TX-779
ORDER NO.:
TERMS: NET
TO INVOICE YOU FOR WORK PERFORMED TO REPAIR THE 36"WATER TRANSMISSION LINE ON
SAVANAH AVENUE-BILLING#2
$6,226.33
FIELD WORK ORDER NO.F-7805 23
FIELD WORK ORDER NO.F-7806 $7,558.79
FIELD WORK ORDER NO.F-7807 $5,286.07$4,656.83
FIELD WORK ORDER NO.F-7808 $ 4,66.83
FIELD WORK ORDER NO.F-7809 13,937.37
FIELD WORK ORDER NO.F-7810 $6,838.81
47
FIELD WORK ORDER NO.F-7811
S50,571.67
TOTAL AMOUT DUE THIS INVOICE