HomeMy WebLinkAboutPR 19410: ONE YEAR CONTRACT WITH D6AS FOR GRASS CUTTNG SERVICES Interoffice Memorandum
Sousing&Neigkdorkood Revitalization
To: Brian McDougal, City Manager
From: Beverly Freeman, Director of Housing & Neighborhood Revitalization
Date: June 7, 2016
Re: P.R. #19410
Nature of Request:
The Housing Division recommends City Council adopt Proposed Resolution #19410,
authorizing the City Manager to execute a one year contract between D6AS of Port
Arthur, Texas, and the City of Port Arthur for grass cutting services of properties
acquired by the Housing Division in the designated areas of the City. D6AS of Port
Arthur, Texas was the lowest most responsible bid.
Staff Analysis/Considerations:
The bid opening date was Wednesday, May 25, 2016 at 3:15 P.M. with a total of
eleven (11) vendors; six (6) vendors were from Port Arthur.
Budgetary Consideration:
The funds will be provided by the NSP 1 Program Income Reservation Agreement
as identified in Resolution 15-120 and the Housing Division account numbers 001-
1053-517.59-00 and 117-1404-621.59-00 Project Number HOPE 3.
Recommendation:
The Housing Division recommends City Council adopt Proposed Resolution #19410,
authorizing the City Manager to execute a one year contract between D6AS of Port
Arthur, Texas, and the City of Port Arthur for grass cutting services of properties
acquired by the Housing Division in the designated areas of the City. D6AS of Port
Arthur, Texas was the lowest most responsible bid.
PR 19410
P. R. 19410
6/7/16 BF
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A ONE
YEAR CONTRACT WITH D6AS OF PORT ARTHUR, TEXAS, FOR GRASS
CUTTING SERVICES OF PROPERTIES ACQUIRED BY THE HOUSING &
NEIGHBORHOOD REVITALIZATION DIVISION LOCATED IN DESIGNATED
AREAS OF THE CITY. THE PROJECTED BUDGETARY IMPACT WILL BE
$40,000.00.
WHEREAS, there is a need for the Housing Division to procure grass-
cutting services for properties acquired by the Division; and
WHEREAS, the Purchasing Division administered a bid process and opened
bids on May 25, 2016; and
WHEREAS, there was a total of eleven (11) bids submitted for the properties;
and
WHEREAS, six (6) of the bids were Port Arthur vendors per bid tabulation
attached hereto as Exhibit "A"; and
WHEREAS, D6AS was the lowest and most responsible bidder for the grass
cutting services; and
WHEREAS, this is a one year contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and
correct.
Section 2. That, for purposes of this Resolution, the properties are located
throughout the City.
PR 19410
Section 3. That, the City Manager is hereby authorized to execute, on behalf
of the City of Port Arthur, the contract with D6AS for the contract price of
$.0019 per square foot for the mowing of vacant lots located in the designated areas
of the City, with a projected annual budgetary impact of Forty Thousand Dollars &
No/100 $40,000, in substantially the same form as attached as Exhibit "B."
Section 4. That, a copy of the caption of this Resolution be spread upon
the Minutes of the City Council.
READ, ADOPTED AND APPROVED this day of June , A.D., 2016
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the
following vote: AYES:
MAYOR
COUNCILMEMBERS
NOES:
MAYOR
ATTEST:
SHERRI BELLARD, CITY SECRETARY
APPROVED FOR FORM:
\id I
VAL TIZEA0, Ail ORNEY
PR 19410
APPROVED FOR ADMINISTRATION:
BRIAN MCDOUGAL, CITY MANAGER
BEVERLY FREEMAN, DIRECTOR OF
HOUSING & NEIGHBORHOOD REVITALIZATION
6/11tY%_.,
CLIFTON WILLIAMS, CPPB,
ACTING PURCHASING MANAGER
APPROVED AS TO AVAILABILTY OF FUNDS:
X Yd' Cart ,2o(/
JERRY DALE, CPA, GFOA
DIRECTOR OF FINANCE
PR 19410
EXHIBIT "A"
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EXHIBIT "B "
CITY OWNED AND NSP VACANT PROPERTIES
GRASS MOWING CONTRACT
THIS AGREEMENT,made this day of June,2016 by and between the City of Port
Arthur,a municipal corporation organized under the laws of the State of Texas,hereinafter called
"OWNER" OR "CITY" and D6AS, a sole proprietorship by and through Brianna Roy,
hereinafter called"CONTRACTOR".WITNESSETH: That for and in consideration of the
payment terms,conditions and agreements set forth herein,OWNER and CON TRACTOR agree
as follows:
1. The term of this Contract shall be for one(1)year,from the date stated on the Notice to Proceed,
unless sooner terminated under the provision hereof.The City can terminate this contract at any
time.
2. The CONTRACTOR will perform mowing and trimming and removal of litter and debris on City
owned and NSP Vacant properties in designated areas of the City as stated in the Contract
Documents.
3. During the term of this Contract, the Contractor will furnish at his own expense all of the
materials,supplies,tools,equipment,labor and other services necessary to connection therewith,
excepting those supplies specifically not required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to perform all the work described in the Specifications and contract
documents comply with the terms therein for the price of$.0019 per square foot for City owned
and NSP-1 properties.
5. The CONTRACTOR will commence the work required by the Contract Documents on or before
a date to be specified in the"Notice to Mow"and will complete within seven (7) days unless the
period for completion is extended otherwise by the Contract Documents.
6. The term"Contract Documents" means and includes the following:
A) Agreement
B) Advertisement for Bids
C) General Information
D) Specifications
E) Bid
F) Addendum
G) Notice of Award
H) Notice to Proceed
7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors, and assigns.
8. IN WITNESS WHEREOF,the parties hereto have executed,or caused to be executed by their
duly authorized officials, this Agreement in two (2) copies each of which shall be deemed an
original on the date first above written.
PR 19410
PAGE 2 OF 2—D6AS*MOWING CONTRACT*for City owned and NSP-1
Properties
OWNER: CITY OF PORT ARTHUR
By:
BRIAN MCDOUGAL, CITY MANAGER
ATTEST:
SHERRI BELLARD, CITY SECRETARY
CONTRACTOR: D6AS
By:
BRIANNA ROY, OWNER
2036 BLUEBONNET AVENUE
PORT ARTHUR,TEXAS
INFO@D6AS.COM
409.548.0061
PR 19410
4
DELORIS"BOBBIE"PRINCE,MAYOR BRIAN MCDOUGAL
KAPRINA RICHARDSON FRANK,MAYOR PRO TEM City of �n• CITY MANAGER
COUNCIL MEMBERS: `\�� ,l
COUNCIL SCOTT,JR. r I`\,, AJ SHERRI BELLARD,TRMC
TIFFANY HAMILTON ort r t It ar CITY SECRETARY
MORRIS ALBRIGHT VAL TIZENO
KEITH RICHARD Texas
WILLIE"BAE"LEWIS,JR. CITY ATTORNEY
OSMAN SWATI
CHARLOTTE MOSES
MAY 16, 2016
INVITATION TO BID
MOWING OF NSP & CDBG PROPERTIES FOR HOUSING
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, May 25, 2016. (The clock located in the City Secretary's office will be the official time.)
All bids received will be read aloud at 3:15 p.m. on Wednesday, May 25, 2016 in the City Council Chambers,
City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P16-031
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writiir:to:
City of Port Arthur, TX
Clifton Williams, Acting Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
ciifton.,:.illiams(portarthurtx.gov
Purchasing Division/Finance Department 1 Purchasing Manager,Shawna Tubbs,CPPO,CPPB
P.O.Box 10891444 4th Street' Port Arthur,Texas 776411 409.983.8160 1Fax 409.983.8291
The enclosed Invitation to Bid (ITB)and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Clifton Williams. CPPB
Acting Purchasing Manager
Page 2 of 22
AUTOMATIC DISQUALIFICATIONS OF BID
BIDDER WILL BE DISQUALIFIED IF ANY OF THE FOLLOWING ACTIONS ARE
DONE.
1. BIDDER DOES NOT WRITE IN PEN.
2. BIDDER MAKES A CHANGE ON THE BID AND DOES NOT INTIAL BY THE
CHANGE
3. THE BIDDER DOES NOT RETURN THE FOLLOWING FORMS FILLED OUT
COMPLETELY.
A. BID SHEET-PAGE 14. MAKE SURE TO FILL IN PRICE AND THE DAYS.
B. NON-COLLUSION AFFIDAVIT- PAGE 15 (MUST BE NOTARIZED)
C. AFFIDAVIT-PAGE 16 (MUST BE NOTARIZED)
D. CONFLICT OF INTEREST PAGE 17(IF THERE IS NO CONFLICT BIDDER
MUST WRITE N/A ON LINE 1 AND SIGN AND DATE ON LINE 4).
Page 3 of 22
INVITATION TO BID
MOWING OF NSP & CDBG PROPERTIES FOR HOUSING
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State,Zip Code: Date:
Page 4 of 22
Specifications for the City of Port Arthur
Mowing of Vacant City-Owned NSP & CDBG Properties
Housing Division
Scope of Work:
The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel and service, to
perform and complete all work in an efficient and workman-like manner as specified in the following:
Work Assignment:
The contractor will be given a schedule as to what week each area will be cut. Failure to contact City's
representative as laid out in these specifications may result in the termination of this contract. Assignment must
be completed within 24 hours after start. Time extension may be granted due to inclement weather or other act
of nature only when contractor requests an extension and submits it to the City's representative.
Mowing Specifications:
1. Each lot shall be cut to a height of 2 inches by a flail riding mower, or a reel riding mower of sufficient
size, as approved by a City representative, or an equivalent. Consideration will be given to proven past
performance of the equipment on similar work and task. Residential commercial mowers of these types
or equivalent will be required for the moving of all properties.
2. Bush hog tractors will be acceptable for grass cutting on vacant properties in the City's residential
neighborhoods at the discretion of the Director when grass on lots exceed 2 %2 inches. On large tracts of
land over half an acre in size, bush hogs will be allowed. They must meet the required height
requirements of 2 inches as stated in paragraph one above.
3. Zero turn riding mowers and walk behind mowers can be used for mowing properties. Utilization of
zero turn residential mowers will provide a better cut and enhance the overall appearance of the
neighborhoods on those lots that are not highly overgrown and will allow for the easy operation of said
equipment.
4. Litter and debris shall be disposed of properly, off site, at the contactor's expense.
5. All litter and debris shall be picked up prior to mowing and immediately following the actual mowing
and trimming to retrieve any litter missed before mowing. Mowed over litter, debris, or trash remnants
must be retrieved after mowing. It is unacceptable to leave chopped up, mowed over debris on the
lot. Doing so is grounds to cancel contract!
6. Litter and debris shall be defined as an object not intentionally placed at project site for a specific
purpose. This shall include but not limited to paper, wrappers, cans, bottles, building materials,
disposable diapers and small limbs. All such litter and debris shall be cleaned prior to cutting of all
properties. The Contractor's failure to comply with removing said paper, bottles, and small limbs
may result in non-payment for the cut of the property.
7. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be
placed or blown into the City's Drainage culverts or in the streets.
8. The whole property is to be trimmed neatly (cut and/or using a weed-eater), e.g., alleyways, around
telephone poles, driveways, sidewalks, culverts, fence-lines; and around developed structures, water
meters, ditches and trees. The Contractor's failure to comply with this specification may result in
non-payment for the cut of the property.
9. The alleyway of the assigned property is to be cut five feet (5') past the assigned property line. The
Contractor's failure to comply with this specification may result in non-payment for the cut of the
property.
10. All ditches are included as part of the property. The Contractor's failure to cut the applicable ditch of
the assigned property may result in non-payment for the cut of the property. However, ditches
Page 5 of 22
deeper than four feet (4') are to be brought to the attention of the inspector and will be dealt with
on a case-by-case basis to determine the responsible party for cutting.
11. Equipment blades are to be sharpened so that grass will be cut to the sufficiently low height.
12. The contractor shall repair or replace at his own expense any damage to materials or property on site
resulting from negligence during grass cutting or associated activities.
13. Ruts caused by contractor's equipment shall be filled at contractor's expense.
14. All contractor equipment must be inspected by the City's Housing Inspector(s) and/or staff before
contractor mows the first cut.
15. The contractor will be required to re-cut at his own expense any areas deemed to be unsatisfactorily
mown the first time.
16. All cuts deemed unacceptable by the Housing Inspectors will not be paid. With adequate and appropriate
documentation, the City's Housing Inspectors and/or staff have the right to recommend non-payment of
any properties that are missed, incomplete or when are deemed, unacceptable.
17. The entire batch of invoices will be held until all properties that are missed, incomplete or deemed
unacceptable are completed by the Contractor.
18. Contractors must turn in a list of equipment they intend to use with their bid documents.
19. Contractors may be requested to perform additional mowing and/or other duties as assigned by
request of Housing Director.
Size of Properties:
This contract does not include any lot over one (1) acre in size.
Acreage of properties will decrease as homes are developed.
Junk and Litter:
If there are any problems encountered on city-owned vacant properties scheduled to be mowed, such as junk
motor vehicles, additional structures, excessive litter, inability to access property, or inability to mow for
any reason the contractor should bring these matters to the attention of the City's authorized agent, before
attempting to mow.
Payment:
The Contractor will submit two (2) copies of an invoice in the amount as stipulated on bid schedule to the
Housing Department upon completion of work. Payment will be made only after verification by a City
representative that work was performed satisfactorily and within the time constraints allowed.
Invoices:
Must include address of properties cut, price for each yard that was cut with a grand total, invoice number,
invoice date, correct calculation of properties cut, signature of contractor, and Purchase Order Number. If
invoices aren't correct when submitted,payment will be delayed.
Liquidated Damages:
1. Work must be completed within 24 hours of agreed start date as listed on attached mowing schedule.
Unless an extension is granted in writing by the Director of Housing&Neighborhood Revitalization,the
contactor will be subject to liquidated damages of$25 per day for each lot that is not mowed within the
specified time.
2. Time Extension may be granted due to inclement weather or for unforeseeable events that are not caused
by the contractor.
Page 6 of 22
Emergency Plan:
An emergency plan may be invoked as a result of excessive growth and/or if the contractor is unable to handle
the work load. The City reserves the right to utilize additional contractors in any area to reduce the health
hazard from excessive growth and contractor's inability to handle the workload in a timely manner. Contractors
should report immediately to the Director of Housing & Neighborhood Revitalization all equipment failures,
breakdowns, and rain days in writing within twenty-four (24) hours. Additional mowing can be assigned to
other contractors to help alleviate backlogs.
Contract Period:
This Contract will terminate approximately twelve (12) months from date of execution. The City reserves
the right to terminate this contract at any time.
Property List:
The properties list begins on the next page. The City may add or remove properties during the contract term.
Award:
The City will award the contract to one contractor.
Page 7 of 22
Group NSP Vacant Property
Address Square Ft Lot Size
923 5th Street.* 7000 50 x 140
1238 5th Street. * 7000 50 x 140
1300 5th Street. 3500 25 x 150
1801 5th Street. * 4500 50 x 90
2216 5th Street. * 1274 26 x 49
806 (800) 6th Street. * 7000 50 x 140
1021-6th,-Street* 7000 50 x 140
1037 6th Street. * 7000 50 x 140
1039 6th Street* 7000 50 x 140
1129 6th Street. 7000 50 x 140
1216 6th Street. * 7000 50 x 140
1237 6th Street. * 7000 50 x 140
1319 6th Street. * 7000 50 x 140
1637 6th Street. * 7000 50 x 140
1849 6th Street. * 4140 50 x 82.8
1942 6th Street* 7000 50 x 140
2043 6th Street. * 5600 40 x 140
1400 9th Street. * 5600 40 x 140
1543 9th Street. * 4900 35 x 140
1742 9th Street. 7000 50 x 140
2226 9th Street. * 6300 45 x 140
1706-1710 10th Street. * 7000 50 x 140
1525 13th Street.* 3600 72 x 50
427 Augusta Avenue. 3000 60 x 50
549 Liberty Avenue. * 3000 40 x 75
1630 Rev Ransom Howard St. * 7000 50 x 140
330 Richmond Avenue. * 5000 50 x 100
430 Charleston Avenue. * 7000 50 x 140
621 Charleston Avenue. * 3000 60 x 50
Page 8 of 22 I 5
I
• 235 6th Street. 3500 25 x 140
600 Blk W. 5th Street 3500 25 x 140
605 W. 5th Street* 3500 25 x 140
712 W 5th Street* 3500 25 x 140
720 W 5th Street* 3080 22 x 140
728 W 5th Street* 3500 25 x 140
732 W 5th Street* 3500 25 x 140
513 W 6th Street 3500 25 x 140
517 W 6th Street * 3500 25 x 140
523 W 6th Street* 3500 25 x 140
632 W 6th Street* 3500 25 x 140
419 W 8th Street* 10000 100 x 100
1445 W 8th Street. * 3500 50 x 70
501 W 9th Street. 8250 75 x 110
523 W 9th Street. * 2000 40 x 50
714 W 9th Street. 1900 38 x 50
601 W 10th Street. 1393.6 26.8 x52
627 W. 10th Street. * 7000 50 x 140
405 W 11th Street. 3750 25 x 150
400 Grannis Avenue. 2520 42 x 60
404 Grannis Avenue* 1380 23 x 60
410 Grannis Avenue.* 2400 24 x 100
412 Grannis Avenue. * 3250 25 x 130
500 Blk Grannis Avenue. * 1218 29 x 42
508 Grannis Avenue. * 1155 27.5 x 42
600 BIk. Grannis Avenue. 3920 140 x 28
1016 Grannis Avenue. 5550 37 x 150
1018 Grannis Avenue. * 3750 25 x 150
916 18th Street* 7000 50 x 140
930 Abe Lincoln Avenue* 3750 25 x 150
1300 Rev Ransom Howard* 7000 50 x 140
500 Blk Harry Denbo* 2442.5 25 x 97.7
Page 9 of 22
• 1030 Texas Avenue. 3500 25 x 140
430 Mobile. * 1756 35 x 50
446 Mobile. * 2650 53 x 50
619 Mobile Avenue. * 2350 47 x 50
609 W 5th Street 1750 25 x 70
725 W 5th Street* 3500 25 x 140
733 W 5th Street* 3500 25 x 140
735 W 5th Street* 3500 25 x 140
645 W 5th Street* 8120 58 x 140
500 Blk W 6th Street 2660 19 x 140
500 Blk W 6th Street 3500 25 x 140
513 W 6th Street 3500 25 x 140
520 W 6th Street 3472.5 25 x 138.9
529 W 6th Street 3500 25 x 140
552 W 6th Street 3500 25 x 140
600 Blk W 6th Street* 3500 25 x 140
600 Blk W 6th Street* 5180 37 x 140
600 Blk W 6th Street 3500 25 x 140
633 W 6th Street 1750 25 x 70
637 W 6th Street* 3500 25 x 140
423 W 8th Street 2500 25 x 100
500 Blk W 8th Street 3750 25 x 150
1540 W 8th Street 2450 35 x 70
624 8th Street 3500 25 x 140
626 8th Street 3500 25 x 140
636 8th Street 3500 25 x 140
714 8th Street 5250 3735 x 140
724 8th Street 3500 25 x 140
728 8th Street* 3500 25 x 140
1148 8th Street 3500 50 x 70
617 W 9th Street 3500 25 x 140
635 W 9th Street 3500 25 x 140
Page 10 of 22
600 BIk 11th Street(W) 3780, 650 27x140,10x65
416 W 11th Street 1750 35 x 50
427 Augusta Avenue 300 60 x 50
-500 Savannah Avenue 2650 53 x 50
618 Savannah Ave. * 7000 50 x 140
732 Beaumont Ave. 6750 75 x 90
616 Houston Ave. * 3500 25 x 140
624 Houston Ave. * 3500 25 x 140
728 Abe Lincoln Avenue 3925 25 x 157
930 Blk Abe Lincoln Avenue 3750 25 x 150
730 Mobile Avenue 2628 43.8 x 60
220 Rev Ransom Howard 3500 25 x 140
600 Rev Ransom Howard 3500 25 x 140
612 Rev Ransom Howard 3500 25 x 140
840 Rev Ransom Howard* 7000 50 x 140
1011-1015 Rev Ransom Howard* 7000 50 x 140
1021 Rev Ransom Howard* 7000 50 x 140
1035 Rev Ransom Howard* 7000 50 x 140
1047-1049 Ransom Howard* 7000 50 x 140
1425 Ransom Howard* 7000 50 x 140
1300 Rev Ransom Howard* 7000 50 x 140
1332 Ransom Howard 7000 50 x 140
1348 Ransom Howard 7000 50 x 140
1310 Rev Ransom Howard* 7000 50 x 140
1425 Rev Ransom Howard.* 7000 50 x 140
1008 Rev Raymond Scott 3500 25 x 140
1011 Rev Raymond Scott 1050 15 x 70
1012 Rev Raymond Scott* 1750 12.5 x 140
1015 Rev Raymond Scott 2100 15 x 140
1018 Rev Raymond Scott 3500 25 x 140
Page 11 of 22
1039 Rev Raymond Scott. 5625 37.5 x 150
821 Marian Anderson Avenue 4500 30 x 150
900 Blk Marian Anderson Avenue 3500 25 x 140
909 Marian Anderson Avenue* 7000 50 x 140
1000 Marian Anderson Avenue* 1750 35 x 50
1000 Marian Anderson Avenue* 1750 35 x 50
1000 Blk Marian Anderson Avenue 1750 35 x 50
900 Texas (Freeman)Avenue 3500 25 x 140
915 Texas(Freeman)Avenue 3750 25 x 150
1000 Blk Texas (Freeman)Avenue* 3500 25 x 140
1000 Blk Texas(Freeman)Avenue* 3500 25 x 140
1000 Blk Texas (Freeman)Avenue* 3500 25 x 140
1000 Blk Texas (Freeman)Avenue* 3500 25 x 140
400 Grannis Avenue 2520 42 x 60
600 Blk Grannis Avenue 3920 140 x 28
600 Blk Grannis Avenue. 1980 33 x 60
624 Grannis Avenue 1700 30 x 50
847 Grannis Avenue 4500 50 x 90
940 Grannis Avenue 3500 25 x 140
1000 Blk Grannis Avenue 3840 30 x 128
1000 Blk Grannis Avenue 4224 33 x 128
1000 Blk Grannis Avenue 500 10 x 50
1025 Grannis Avenue 3200 25 x 128
1037 Grannis Avenue 3200 25 x 128
1048 Grannis Avenue 3750 25 x 150
1049 Grannis Avenue 3200 25 x 128
1100 Blk Grannis Avenue 3200 25 x 128
420 Thomas Blvd. 7500 50 x 150
Page 12 of 22
CDBG Property
Square
CDBG Lots Ft Lot Size
412 W. Thomas Blvd.. 7000 50 x 140
725 Harding Ave.. 3360 24 x 140
721 Harding Ave.. 3640 26 x 140
727 Harding Ave.. 3640 26 x 140
730 Roosevelt Ave.. 7000 50 x 140
728 (700)Blk. Abe Lincoln Ave.. 3500 25 x 140
1043 Welford Ave.. 3500 25 x 140
CDBG Property — Must be invoiced separately
Properties with Homes
CDBG
804 W. Gulfway Dr. 18200 130 x 140
610 Decueen Blvd 19500 130 x 150
2248 12th Street 11600 80 x 145
3044 11th Street 7000 50 x 140
3510 42nd Street 7000 50 x 140
NSP
1742 9th Street 7000 50 x 140
Page 13 of 22
CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: Mowing of NSP & CDBG Properties
BID DUE DATE: May 25, 2016
Mowing of NSP & CDBG Properties $ 0.0019 per sf
D6AS _ 2036 Bluebonnet Ave.
'AN 'ME STREET ADDRESS
SIGNATURE O' :IDDE• P.O. BOX
Brianna Roy Port Arthur Texas 77640
PRINT OR TYPE NAME CITY STATE ZIP
Business Development Director 409.548.0061
TITLE AREA CODE TELEPHONE NO
info@d6as.com 409.548.0061
EMAIL FAX NO.
Page 14 of 22
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to th- •evelopm-•t and submission of this bid proposal.
Signature: 04i
-01
Printed Name:
.rianna Roy
Title: Business Develop -- Director
Company: D6AS
Date: 5/25/2016
SUBSCRIBED and sworn to before me the unders' ned authority by-fill/ theD)5h of, Q/(ion
behalf of said bidder.
cw eQCLQAfo (-4 - 143
Notary Public in and for the
State of Texas
My commission expires: Q t?
4
":;;,,4,, Pam Davis
g =` f;= Notary Public.State of Texas
l 8 Notary ID 12467087-3
f o`,,,.,` MV Com Exp 09-04-2019 r
Page 15 of 22
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
V I hereby certify that I do not have outstanding debts with the City of Port Arthur. 1 further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
D6AS 5/25/2016
Date
121t`, Business Development Director
i razed ig at, re Title
Brianna Roy 409.548.0061
Name(please print) Telephone
info@d6as.com
Email
STATE: lia-V12, 5
COUNTY:J e S
SUBSCRIBED AND SWORN to before me by the above named IP) -kOq
on this the � ` day of . 20 IL, .
1"11: Pam Chavis Cl �i C9Q.1-3
'f:z Notary Public.State of Texas
Nary IDI 1:9_04-4670:07i39 Notary Public
.��,•'• My Cotta F.xv
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 16 of 22
•
•
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg.,Regular Session.
This questionnaire is being filed in accordance with Chapter 176,Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1-a)with a local governmental entity and the person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7`h business
day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006,Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this
section is a Class C misdemeanor.
1.Name of person who has a business relationship with local governmental entity. N/A
2. Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3.Name of a local government officer with whom filer has employment or business relationship.
Name of Officer
This section(item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1-a),Local Government Code.Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment
income,from the filer of the questionnaire?
Yes No
B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an officer or director,or holds an ownership of 10 percent or more?
Yes No
D. D- eaeh-effiT.' ,ent or 'usiness relationship with the local government officer named in this section.
'ye
4.4. 4 . .4/ 5/25/2016
Signature of person doing busin- th the governmental entity Date
Page 17 of 22
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance
with the specifications of the invitation. The City reserves the right to accept any and all or none of the
exception(s)/substitutions(s)deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall
deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid
is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with
Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
Page 18 of 22
• ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The
City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure
to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's
responsibility to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur, the principal storage place or facility for the equipment shall be in Port Arthur and/or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each
item listed. In the event of error or discrepancy in the mathematics,the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Housing Department, P.O.
Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax;therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders, regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning
and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;
and,the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or
any money to the City until such debts are paid or until satisfactory arrangements for payment has been made.
Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It
is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities
less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640
Page 19 of 22
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall
not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract
by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until
such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its
interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
Page 20 of 22
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any
• sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur
written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas,
unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and/or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury$500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury$1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned and hired vehicles
coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500,000 per
occurrence for bodily injury and $100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event
be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract.
Page 21 of 22
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
• Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period,
the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m. to 5:00 p.m. so that the City will be able to contact the contractor.
Page 22 of 22
ADDENDUM NO. ONE (1)
nrt rth r '� May 20, 2016
Tien
Bid Proposal For: Mowing of NSP& CDBG Properties
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the
contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be
incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR
BID.
Addendum as follows:
Here are some additional properties for this contract
1 848 Foley Ave. 75 X 140
2 900 Blk Foley Ave. 25 X 140 •
3 910 Foley Ave 50 X 140
4 920 Foley Ave. 50 X 140
5 924 Foley Ave. 25 x 140
6 936 Foley Ave. 50 x 140
7 701 Herget Ave 1 25 X 140
8 727 Herget Ave 25 X 140
9 ! 811 I Herget Ave. 50 X 140
10 819 I Herget Ave 25 x 140
11 833 Herget Ave. 25 X 140
12 837 Herget Ave 25 X 140
13 917 Herget Ave. 25 X 140
14 919 Herget Ave 25 x 140
15 921 Herget Ave. 25 X 140
16 1003 Herget Ave 25 X 140
17 1015 Herget Ave 25 X 140
18 1019 1 Herget Ave 25 X 140
19 ----- 0-377-7
1021 I Herget Ave 25 X 140
20 037 Herget Ave. 50 X 140
If you have any questions,please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES.OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS.
to, (A " - i,
Clifton Williams,CPPB
A' 'p
i ' rchasing Managr
r' 5/25/2016
V ure of 'r o p o s e rIll Date
CITY OF PORT ARTHUR, TEXAS
BID SHEET
BID FOR: Mowing of NSP & CDBG Properties
BID DUE DATE: May 25, 2016
Mowing of NSP & CDBG Properties 5 0.0019 per sf
D6AS _ 2036 Bluebonnet Ave.
CO) 'AN • ME STREET ADDRESS
°Ii. .LA
SIGNATURE 0 :IDDEP.O. BOX
Brianna Roy Port Arthur Texas 77640
PRINT OR TYPE NAME CITY STATE ZIP
Business Development Director 409.548.0061
TITLE AREA CODE TELEPHONE NO
info@d6as.com 409.548.0061
EMAIL FAX NO.
lq jU
Page 14 of 22 pt q
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
§
STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm, corporation,
partnership or institution represented by the signatory or anyone acting for the firm bidding this project
has violated the antitrust laws of this State, codified at Section 15.01, et seq., Texas Business and
Commerce Code, or the Federal antitrust laws, nor communicated directly or indirectly the bid made
to any competitor or any other person engaged in the same line of business, nor has the signatory or
anyone acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the .evelopm-.t and submission of this bid proposal.
Signature:
. ,L,...k.,4 ,kyti,...a A.,,
Printed Name::ria ann Roy
Title: Business Develop - Director
Company: D6AS
Date: 5/25/2016
SUBSCRIBED and sworn to before me the unders. ned authority byl th ,5�h of, )- / on
behalf of said bidder. I
exp , ' I 4-.--(16---,4016
Notary Public in and for the
State of Texas
My commission expires: Q-4-i -,2.01
2-- ''‘''"'' Pam Chavis
'. �__ Notary Public.State of Texas
P Notary ID* 12467087-3
1 ,':,o,.;`c MY Com Exo 09-04-2019 r
Page 15 of 22
AFFIDAVIT
•
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly authorized officer
of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further agree to pay
succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to pay said
debts prior to execution of this agreement. I further agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to enter into an
agreement for the payment of said debts. I further agree to pay succeeding debts as they become due.
D6AS 5/25/2016
r' 40Date
Business Development Director
Autthrized ig at re Title
Brianna Roy 409.548.0061
Name(please print) Telephone
info@d6as.com
Email
STATE: fiaiLe13
COUNTY:j e (jr--
SUBSCRIBED AND
SWORN to before me by the above named f 1 OJ'\ heg
on this the (ISUL of L • _ 20 ((, . cvai
.n.•„H,, Pam Chavis
F.= Notary PUb C.State of Texas
` Notary ID�'12467087 3 Notary Public
�� '�� MV Com Exp 09-04-2019
o �r
NuwO '
RETURN THIS AFFIDAVIT AS PART OF THE BID PROPOSAL
Page 16 of 22
•
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg.,Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code by a person who has a business relationship
as defined by Section 176.001 (1-a)with a local governmental entity and the person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7`h business
day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006,Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this
section is a Class C misdemeanor.
1.Name of person who has a business relationship with local governmental entity. N/A
2. Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3.Name of a local government officer with whom filer has employment or business relationship.
Name of Officer
This section(item 3 including subparts A,B, C,&D)must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001 (1-a),Local Government Code.Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment
income,from the filer of the questionnaire?
Yes No
B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an officer or director,or holds an ownership of 10 percent or more?
Yes No
D. D:41.1117 eaEh-ef1"p7.- •ent or .usiness relationship with the local government officer named in this section.
4. r .4r 5/25/2016
Signature of person doing busin- th the governmental entity Date
Page 17 of 22
GENERAL INFORMATION:
NOTE: It is extremely important that the Vendor, Bidder, and/or Contractor furnish the City of Port
Arthur the required information specified in Bid or Proposal Specifications listed in this Bid Package.
All bids meeting the intent of this request for bid will be considered for award. BIDDERS TAKING
EXCEPTION TO THE SPECIFICATIONS, OR OFFERING SUBSTITUTIONS, SHALL STATE THESE
EXCEPTIONS BY ATTACHMENT AS PART OF THE BID. The absence of such a list shall indicate that the
bidder has not taken exceptions and the City shall hold the bidder responsible to perform in strict accordance
with the specifications of the invitation. The City reserves the right to accept any and all or none of the
exception(s)/substitutions(s) deemed to be in the best interest of the City of Port Arthur.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any interlineations,
alteration, or erasure made before opening time must be initialed by the signer of the bid, guaranteeing
authenticity.
BID AWARD: The City of Port Arthur will review all bids for responsiveness and compliance with these
specifications. The award shall be made to the responsive, responsible bidder who submits the best value bid.
The City reserves the right to:
1. Reject any and all bids and to make no award if it deems such action to be in its best interest.
2. Award bids on the lump sum or unit price basis, whichever is in the best interest of the City.
3. Reject any or all bids and to waive informalities or defects in bids or to accept such bids as it shall
deem to be in the best interests of the City.
4. Award bids to bidders whose principal place of business is in the City of Port Arthur and whose bid
is within 5%of the lowest bid price, as provided by Section 271.905 of the Texas Government Code.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this ITB, the terms "Bid" and Proposal" shall be
equivalent.
Bidders are cautioned to read the information contained in this ITB carefully and to submit a complete response
to all requirements and questions as directed.
CONFLICT OF INTEREST: No public official shall have interest in this contract, in accordance with
Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
ETHICS: The bidder shall not offer or accept gifts or anything of value nor enter into any business
arrangement with any employee, official or agent of the City of Port Arthur.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective bidder must
affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty service
required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
Page 18 of 22
ADDENDA: Any interpretations, corrections or changes to the ITB and Specifications will be made by
addenda. Sole issuing authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The
City assumes no responsibility for the bidder's failure to obtain and/or properly submit any addendum. Failure
to acknowledge and submit any addendum may be cause for the bid to be rejected. It is the vendor's
responsibility to check for any addendums that might have been issued before bid closing date and time.
PORT ARTHUR PRINCIPAL PLACE OF BUSINESS: Any bona fide business that claims the City of Port
Arthur as its principal place of business must have an official business address (office location and office
personnel) in Port Arthur,the principal storage place or facility for the equipment shall be in Port Arthur and/or
the place of domicile for the principal business owner(s) shall be in Port Arthur or such other definition or
interpretation as is provided by state law. Contractors outside the City of Port Arthur are allowed to bid.
PRICES: The bidder should show in the proposal both the unit price and total amount, where required, of each
item listed. In the event of error or discrepancy in the mathematics, the unit price shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the successful
bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur, Attn.: Housing Department, P.O.
Box 1089, Port Arthur, Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the goods or
services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment Act, Article 601f
V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30 days from the date of the
invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and Federal Excise
Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of Texas. This
agreement is performable in Port Arthur, Texas, Jefferson County.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws, ordinances, rules,
orders, regulations and codes of the federal, state and local governments relating to performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no other officer,
employee or agent of the City who exercises any functions or responsibilities in connection with the planning
and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Contract;
and, the Contractor shall take appropriate steps to assure compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits the City
from granting any license, privilege or paying money to any-one owing delinquent taxes, paving assessments or
any money to the City until such debts are paid or until satisfactory arrangements for payment has been made.
Bidders must complete and sign the AFFIDAVIT included as part of this ITB.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically understood and
agreed that these quantities are approximate and any additional quantities will be paid for at the quoted price. It
is further understood that the contractor shall not have any claim against the City of Port Arthur for quantities
less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX 77640
Page 19 of 22
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause required by law
to be inserted into the Contract shall be deemed to be enacted herein and the Contract shall be read and enforced
as though each were included herein. If, through mistake or otherwise, any such provision is not inserted or is
not correctly inserted the Contract shall be amended to make such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike manner, perform all
work and furnish all supplies and materials, machinery, equipment, facilities and means, except as herein
otherwise expressly specified, necessary or proper to perform and complete all the work required by this
Contract, in accordance with the provisions of this Contract and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a detailed
description concerning any point shall be regarded as meaning that only the best commercial practices are to
prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of capability,
performance, construction, and other details, its use is not intended to deprive the City of Port Arthur the option
of selecting goods which may be considered more suitable for the purpose involved.
In the event of conflicts between the written bid proposal and information obtained verbally, the vendor is
specifically advised that the written bid proposal will prevail in the determination of the successful bidder.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color, or national
origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any
program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE: If, through any cause, the Contractor shall fail to fulfill in a timely and
proper manner his obligations under this contract, or if the Contractor shall violate any of the covenants,
agreements or stipulations of this contract, the City shall thereupon have the right to terminate this contract by
giving written notice to the Contractor of such termination and specifying the effective date thereof, at least
fifteen (15) days before the effective date of such termination. Notwithstanding the above, the Contractor shall
not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the contract
by the Contractor, and the City may withhold any payments to the Contractor for the purpose of set-off until
such time as the exact amount of damages due the City from the Contractor is determined.
TERMINATION FOR CONVENIENCE: The City may terminate this contract at any time giving at least
thirty (30) days notice in writing to the Contractor. If the Contract is terminated by the City as provided herein,
the Contractor will be paid for the service that it has performed up to the termination date. If this contract is
terminated due to fault of the Contractor, the previous paragraph hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the Contractor
to furnish releases or receipts for any or all persons performing work and supplying material or service to the
Contractor, or any sub-contractors for work under this contract, if this is deemed necessary to protect its
interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that occurs as a
result of his fault or negligence in connection with the work performed until completion and final acceptance by
the City.
Page 20 of 22
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or permit any
sub-contractor to perform any work included in this Contract until he has received from the City of Port Arthur
written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State of Texas,
unless otherwise permitted by Owner. The Contractor shall, at his own expense, purchase, maintain and keep in
force insurance that will protect against injury and/or damages which may arise out of or result from operations
under this contract, whether the operations be by himself or by any subcontractor or by anyone directly or
indirectly employed by any of them, or by anyone for whose acts any of them may be liable, of the following
types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its officers, agents,
and employees must be named as an additional insured):
a. Bodily injury$500,000 single limit per occurrence or$500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or$500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b.Property Damage $100,000 per occurrence regardless of contract amount; and,
c.Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned. non-owned and hired vehicles
coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per person, $500.000 per
occurrence for bodily injury and $100,000 per occurrence for property damage.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information required
(including names of insurance agency, contractor and insurance companies, and policy numbers, effective dates
and expiration dates) and to date and sign and do all other things necessary to complete and make into valid
certificates of insurance and pertaining to the above listed items, and before commencing any of the work and
within the time otherwise specified, Contractor shall file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect except as
herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain a provision that
coverage afforded under the policies will not be altered, modified or canceled unless at least fifteen (15) days
prior written notice has been given to the City of Port Arthur. Contractor shall also file with the City of Port
Arthur valid CERTIFICATE OF INSURANCE on like form from or for all Subcontractors and showing the
Subcontractor (s) as the Insured. Said completed CERTIFICATE OF INSURANCE Form (s) shall in any event
be filed with the City of Port Arthur not more than ten (10) days after execution of this Contract.
Page 21 of 22
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten (10) days of the execution of the
Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued within such period,
the time may be extended by mutual agreement between OWNER and CONTRACTOR.
CELL PHONE OR PAGER: The Contractor must have a working cell phone or pager available Monday
through Friday from 8:00 a.m.to 5:00 p.m. so that the City will be able to contact the contractor.
Page 22 of 22
CITY OF PORT ARTHUR,TEXAS
•
. ' f ADDENDUM NO. ONE (1)
rtrt rth May 20,2016
I.,
,,,,
Bid Proposal For: Mowing of NSP& CDBG Properties
The following clarifications, amendments, deletions, additions, revision and/or modifications are made a part of the
contract documents and change the original documents only in the manner and to the extent hereinafter stated and shall be
incorporated in the contract documents.
Provisions of this addendum shall take precedence over requirements of the original contract documents and all
BIDDERS ARE REQUESTED TO ACKNOWLEDGE SAID PROVISIONS IN THE SUBMISSION OF THEIR
BID.
Addendum as follows:
Here are some additional properties for this contract
1 848 Foley Ave. 75 X 140
2 900 Mk Foley Ave. 25 X 140
3 910 Foley Ave 50 X 140
4 920 Foley Ave. 50 X 140
5 924 Foley Ave. 25 x 140
6 936 Foley Ave. 50 x 140
7 701 Herget Ave 25 X 140
8 727 Herget Ave 25 X 140
9 811 Herget Ave. 50 X 140
10 819 Herget Ave 25 x 140
11 833 Herget Ave. 25 X 140
12 837 Herget Ave 25 X 140
13 917 Herget Ave. 25 X 140
14 919 Herget Ave 25 x 140
15 921 Herget Ave. 25 X 140
16 1003 Herget Ave 25 X 140
17 1015 Herget Ave 25 X 140
18 1019 Herget Ave 25 X 140
19 1021 Herget Ave 25 X 140
20 1037 Herget Ave. 50 X 140
If you have any questions,please contact the Purchasing Division at 409-983-8160.
NOTE: ALL PAGES,OF ADDENDA MUST BE SIGNED AND SUBMITTED WITH YOUR BID DOCUMENTS.
l X11 i alum-
Clifton
Williams,CPPB
Acti ' rchasing Manager
IP/
le lw=�`Ai 5/25/2016
burg o 'roposer Date
DELORIS"BOBBIE"PRINCE,MAYOR BRIAN MCDOUGAL
CITY MANAGER
KAPRINA RICHARDSON FRANK,MAYOR PRO TEM City of
COUNCIL MEMBERS:
4 SHERRI BELLARD,TRMC
RAYMOND SCOTT,JR. CITY SECRETARY
TIFFANY HAMILTON n r t r t it t[r
MORRIS ALBRIGHT Texas VAL TIZENO
KEITH RICHARD CITY ATTORNEY
WILLIE"BAE"LEWIS,JR.
OSMAN SWATI
CHARLOTTE MOSES
MAY 16, 2016
INVITATION TO BID
MOWING OF NSP & CDBG PROPERTIES FOR HOUSING
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, May 25, 2016. (The clock located in the City Secretary's office will be the official time.)
All bids received will be read aloud at 3:15 p.m. on Wednesday, May 25, 2016 in the City Council Chambers,
City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P 16-031
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Acting Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williamsa,portarthurtx.gov
Purchasing Division/Finance Department I Purchasing Manager,Shawna Tubbs,CPPO,CPPB
P.O.Box 10891444 4th Street 1 Port Arthur,Texas 776411 409.983.8160 1 Fax 409.983.8291
mf
The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE
AND TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above
location by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically
transmitted ITB submittals will not be accepted.
Clifton Williams, CPPB
Acting Purchasing Manager
Page 2 of 22
AUTOMATIC DISQUALIFICATIONS OF BID
BIDDER WILL BE DISQUALIFIED IF ANY OF THE FOLLOWING ACTIONS ARE
DONE.
1. BIDDER DOES NOT WRITE IN PEN.
2. BIDDER MAKES A CHANGE ON THE BID AND DOES NOT INTIAL BY THE
CHANGE
3. THE BIDDER DOES NOT RETURN THE FOLLOWING FORMS FILLED OUT
COMPLETELY.
A. BID SHEET-PAGE 14. MAKE SURE TO FILL IN PRICE AND THE DAYS.
B. NON-COLLUSION AFFIDAVIT- PAGE 15 (MUST BE NOTARIZED)
C. AFFIDAVIT-PAGE 16 (MUST BE NOTARIZED)
D. CONFLICT OF INTEREST PAGE 17(IF THERE IS NO CONFLICT BIDDER
MUST WRITE N/A ON LINE 1 AND SIGN AND DATE ON LINE 4).
Page 3 of 22
•
INVITATION TO BID
MOWING OF NSP & CDBG PROPERTIES FOR HOUSING
(To be Completed ONLY IF YOU DO NOT BID)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY RESULT IN
REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding the reason(s).
Your assistance in completing and returning this form in an envelope marked with the enclosed bid
would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 4 of 22
Specifications for the City of Port Arthur
Mowing of Vacant City-Owned NSP & CDBG Properties
Housing Division
Scope of Work:
The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment, fuel and service, to
perform and complete all work in an efficient and workman-like manner as specified in the following:
Work Assignment:
The contractor will be given a schedule as to what week each area will be cut. Failure to contact City's
representative as laid out in these specifications may result in the termination of this contract. Assignment must
be completed within 24 hours after start. Time extension may be granted due to inclement weather or other act
of nature only when contractor requests an extension and submits it to the City's representative.
Mowing Specifications:
1. Each lot shall be cut to a height of 2 inches by a flail riding mower, or a reel riding mower of sufficient
size, as approved by a City representative, or an equivalent. Consideration will be given to proven past
performance of the equipment on similar work and task. Residential commercial mowers of these types
or equivalent will be required for the moving of all properties.
2. Bush hog tractors will be acceptable for grass cutting on vacant properties in the City's residential
neighborhoods at the discretion of the Director when grass on lots exceed 2 1/2 inches. On large tracts of
land over half an acre in size, bush hogs will be allowed. They must meet the required height
requirements of 2 inches as stated in paragraph one above.
3. Zero turn riding mowers and walk behind mowers can be used for mowing properties. Utilization of
zero turn residential mowers will provide a better cut and enhance the overall appearance of the
neighborhoods on those lots that are not highly overgrown and will allow for the easy operation of said
equipment.
4. Litter and debris shall be disposed of properly, off site, at the contactor's expense.
5. All litter and debris shall be picked up prior to mowing and immediately following the actual mowing
and trimming to retrieve any litter missed before mowing. Mowed over litter, debris, or trash remnants
must be retrieved after mowing. It is unacceptable to leave chopped up, mowed over debris on the
lot. Doing so is grounds to cancel contract!
6. Litter and debris shall be defined as an object not intentionally placed at project site for a specific
purpose. This shall include but not limited to paper, wrappers, cans, bottles, building materials,
disposable diapers and small limbs. All such litter and debris shall be cleaned prior to cutting of all
properties. The Contractor's failure to comply with removing said paper, bottles, and small limbs
may result in non-payment for the cut of the property.
7. Sweep or blow clean all sidewalks and/or concrete areas affected by work. No grass clippings shall be
placed or blown into the City's Drainage culverts or in the streets.
8. The whole property is to be trimmed neatly (cut and/or using a weed-eater), e.g., alleyways, around
telephone poles, driveways, sidewalks, culverts, fence-lines; and around developed structures, water
meters, ditches and trees. The Contractor's failure to comply with this specification may result in
non-payment for the cut of the property.
9. The alleyway of the assigned property is to be cut five feet (5') past the assigned property line. The
Contractor's failure to comply with this specification may result in non-payment for the cut of the
property.
10. All ditches are included as part of the property. The Contractor's failure to cut the applicable ditch of
the assigned property may result in non-payment for the cut of the property. However, ditches
Page 5 of 22
deeper than four feet (4') are to be brought to the attention of the inspector and will be dealt with
on a case-by-case basis to determine the responsible party for cutting.
11. Equipment blades are to be sharpened so that grass will be cut to the sufficiently low height.
12. The contractor shall repair or replace at his own expense any damage to materials or property on site
resulting from negligence during grass cutting or associated activities.
13. Ruts caused by contractor's equipment shall be filled at contractor's expense.
14. All contractor equipment must be inspected by the City's Housing Inspector(s) and/or staff before
contractor mows the first cut.
15. The contractor will be required to re-cut at his own expense any areas deemed to be unsatisfactorily
mown the first time.
16. All cuts deemed unacceptable by the Housing Inspectors will not be paid. With adequate and appropriate
documentation, the City's Housing Inspectors and/or staff have the right to recommend non-payment of
any properties that are missed, incomplete or when are deemed, unacceptable.
17. The entire batch of invoices will be held until all properties that are missed, incomplete or deemed
unacceptable are completed by the Contractor.
18. Contractors must turn in a list of equipment they intend to use with their bid documents.
19. Contractors may be requested to perform additional mowing and/or other duties as assigned by
request of Housing Director.
Size of Properties:
This contract does not include any lot over one (1)acre in size.
Acreage of properties will decrease as homes are developed.
Junk and Litter:
If there are any problems encountered on city-owned vacant properties scheduled to be mowed, such as junk
motor vehicles, additional structures, excessive litter, inability to access property, or inability to mow for
any reason the contractor should bring these matters to the attention of the City's authorized agent, before
attempting to mow.
Payment:
The Contractor will submit two (2) copies of an invoice in the amount as stipulated on bid schedule to the
Housing Department upon completion of work. Payment will be made only after verification by a City
representative that work was performed satisfactorily and within the time constraints allowed.
Invoices:
Must include address of properties cut, price for each yard that was cut with a grand total, invoice number,
invoice date, correct calculation of properties cut, signature of contractor, and Purchase Order Number. If
invoices aren't correct when submitted, payment will be delayed.
Liquidated Damages:
1. Work must be completed within 24 hours of agreed start date as listed on attached mowing schedule.
Unless an extension is granted in writing by the Director of Housing&Neighborhood Revitalization, the
contactor will be subject to liquidated damages of$25 per day for each lot that is not mowed within the
specified time.
2. Time Extension may be granted due to inclement weather or for unforeseeable events that are not caused
by the contractor.
Page 6 of 22
Emergency Plan:
An emergency plan may be invoked as a result of excessive growth and/or if the contractor is unable to handle
the work load. The City reserves the right to utilize additional contractors in any area to reduce the health
hazard from excessive growth and contractor's inability to handle the workload in a timely manner. Contractors
should report immediately to the Director of Housing & Neighborhood Revitalization all equipment failures,
breakdowns, and rain days in writing within twenty-four (24) hours. Additional mowing can be assigned to
other contractors to help alleviate backlogs.
Contract Period:
This Contract will terminate approximately twelve (12) months from date of execution with the option to
renew one (1)additional year. The City reserves the right to terminate this contract at any time.
Property List:
The properties list begins on the next page. The City may add or remove properties during the contract term.
Award:
The City will award the contract to one contractor.
Page 7 of 22
•
Group NSP Vacant Property
Address Square Ft Lot Size
923 5th Street.* 7000 50 x 140
1238 5th Street. * 7000 50 x 140
1300 5th Street. 3500 25 x 150
1801 5th Street. * 4500 50 x 90
2216 5th Street. * 1274 26 x 49
806 (800) 6th Street. * 7000 50 x 140
1021 6th Street* 7000 50 x 140
1037 6th Street. * 7000 50 x 140
1039 6th Street* 7000 50 x 140
1 129 6th Street. 7000 50 x 140
1216 6th Street. * 7000 50 x 140
1237 6th Street. * 7000 50 x 140
1319 6th Street. * 7000 50 x 140
1637 6th Street. * 7000 50 x 140
1849 6th Street. * 4140 50 x 82.8
1942 6th Street* 7000 50 x 140
2043 6th Street. * 5600 40 x 140
1400 9th Street. * 5600 40 x 140
1543 9th Street. * 4900 35 x 140
1742 9th Street. 7000 50 x 140
2226 9th Street. * 6300 45 x 140
1706-1710 10th Street. * 7000 50 x 140
1525 13th Street.* 3600 72 x 50
427 Augusta Avenue. 3000 60 x 50
549 Liberty Avenue. * 3000 40 x 75
1630 Rev Ransom Howard St. * 7000 50 x 140
330 Richmond Avenue. * 5000 50 x 100
430 Charleston Avenue. * 7000 50 x 140
621 Charleston Avenue. * 3000 60 x 50
Page 8 of 22
1030 Texas Avenue. 3500 25 x 140
430 Mobile. * 1756 35 x 50
446 Mobile. * 2650 53 x 50
619 Mobile Avenue. * 2350 47 x 50
609 W 5th Street 1750 25 x 70
725 W 5th Street* 3500 25 x 140
733 W 5th Street* 3500 25 x 140
735 W 5th Street* 3500 25 x 140
645 W 5th Street* 8120 58 x 140
500 Blk W 6th Street 2660 19 x 140
500 Blk W 6th Street 3500 25 x 140
513 W 6th Street 3500 25 x 140
520 W 6th Street 3472.5 25 x 138.9
529 W 6th Street 3500 25 x 140
552 W 6th Street 3500 25 x 140
600 Blk W 6th Street* 3500 25 x 140
600 Blk W 6th Street* 5180 37 x 140
600 Blk W 6th Street 3500 25 x 140
633 W 6th Street 1750 25 x 70
637 W 6th Street* 3500 25 x 140
423 W 8th Street 2500 25 x 100
500 Blk W 8th Street 3750 25 x 150
1540 W 8th Street 2450 35 x 70
624 8th Street 3500 25 x 140
626 8th Street 3500 25 x 140
636 8th Street 3500 25 x 140
714 8th Street 5250 3735 x 140
724 8th Street 3500 25 x 140
728 8th Street* 3500 25 x 140
1148 8th Street 3500 50 x 70
617 W 9th Street 3500 25 x 140
635 W 9th Street 3500 25 x 140
Page 10 of 22
600 Blk 11th Street(W) 3780, 650 27x140,10x65
416 W 11th Street 1750 35 x 50
427 Augusta Avenue 300 60 x 50
500 Savannah Avenue 2650 53 x 50
618 Savannah Ave. * 7000 50 x 140
732 Beaumont Ave. 6750 75 x 90
616 Houston Ave. * 3500 25 x 140
624 Houston Ave. * 3500 25 x 140
728 Abe Lincoln Avenue 3925 25 x 157
930 Blk Abe Lincoln Avenue 3750 25 x 150
730 Mobile Avenue 2628 43.8 x 60
220 Rev Ransom Howard 3500 25 x 140
600 Rev Ransom Howard 3500 25 x 140
612 Rev Ransom Howard 3500 25 x 140
840 Rev Ransom Howard* 7000 50 x 140
1011-1015 Rev Ransom Howard* 7000 50 x 140
1021 Rev Ransom Howard* 7000 50 x 140
1035 Rev Ransom Howard* 7000 50 x 140
1047-1049 Ransom Howard* 7000 50 x 140
1425 Ransom Howard* 7000 50 x 140
1300 Rev Ransom Howard* 7000 50 x 140
1332 Ransom Howard 7000 50 x 140
1348 Ransom Howard 7000 50 x 140
1310 Rev Ransom Howard* 7000 50 x 140
1425 Rev Ransom Howard.* 7000 50 x 140
1008 Rev Raymond Scott 3500 25 x 140
1011 Rev Raymond Scott 1050 15 x 70
1012 Rev Raymond Scott* 1750 12.5 x 140
1015 Rev Raymond Scott 2100 15 x 140
1018 Rev Raymond Scott 3500 25 x 140
Page 11 of 22
235 6th Street. 3500 25 x 140
600 BIk W. 5th Street 3500 25 x 140
605 W. 5th Street* 3500 25 x 140
712 W 5th Street* 3500 25 x 140
720 W 5th Street* 3080 22 x 140
728 W 5th Street* 3500 25 x 140
732 W 5th Street* 3500 25 x 140
513 W 6th Street 3500 25 x 140
517 W 6th Street * 3500 25 x 140
523 W 6th Street* 3500 25 x 140
632 W 6th Street* 3500 25 x 140
419 W 8th Street* 10000 100 x 100
1445 W 8th Street. * 3500 50 x 70
501 W 9th Street. 8250 75 x 110
523 W 9th Street. * 2000 40 x 50
714 W 9th Street. 1900 38 x 50
601 W 10th Street. 1393.6 26.8 x 52
627 W. 10th Street. * 7000 50 x 140
405 W 11th Street. 3750 25 x 150
400 Grannis Avenue. 2520 42 x 60
404 Grannis Avenue* 1380 23 x 60
410 Grannis Avenue.* 2400 24 x 100
412 Grannis Avenue. * 3250 25 x 130
500 Blk Grannis Avenue. * 1218 29 x 42
508 Grannis Avenue. * 1155 27.5 x 42
600 BIk. Grannis Avenue. 3920 140 x 28
1016 Grannis Avenue. 5550 37 x 150
1018 Grannis Avenue. * 3750 25 x 150
916 18th Street* 7000 50 x 140
930 Abe Lincoln Avenue* 3750 25 x 150
1300 Rev Ransom Howard* 7000 50 x 140
500 Blk Harry Denbo* 2442.5 25 x 97.7
Page 9 of 22
CDBG Property
Square
CDBG Lots Ft Lot Size
412 W. Thomas Blvd.. 7000 50 x 140
725 Harding Ave.. 3360 24 x 140
721 Harding Ave.. 3640 26 x 140
727 Harding Ave.. 3640 26 x 140
730 Roosevelt Ave.. 7000 50 x 140
728 (700) Blk. Abe Lincoln Ave.. 3500 25 x 140
1043 Welford Ave.. 3500 25 x 140
CDBG Property — Must be invoiced separately
Properties with Homes
CDBG
804 W. Gulfway Dr. 18200 130 x 140
610 Dequeen Blvd 19500 130 x 150
2248 12t Street 11600 80 x 145
3044 11th Street 7000 50 x 140
3510 42nd Street 7000 50 x 140
NSP
1742 9th Street 7000 50 x 140
Page 13 of 22
Y
1039 Rev Raymond Scott. 5625 37.5 x 150
821 Marian Anderson Avenue 4500 30 x 150
900 Blk Marian Anderson Avenue 3500 25 x 140
909 Marian Anderson Avenue* 7000 50 x 140
1000 Marian Anderson Avenue* 1750 35 x 50
1000 Marian Anderson Avenue* 1750 35 x 50
1000 Blk Marian Anderson Avenue 1750 35 x 50
900 Texas (Freeman)Avenue 3500 25 x 140
915 Texas (Freeman)Avenue 3750 25 x 150
1000 Blk Texas (Freeman) Avenue* 3500 25 x 140
1000 Blk Texas (Freeman) Avenue* 3500 25 x 140
1000 Blk Texas (Freeman)Avenue* 3500 25 x 140
1000 Blk Texas (Freeman)Avenue* 3500 25 x 140
400 Grannis Avenue 2520 42 x 60
600 Blk Grannis Avenue 3920 140 x 28
600 Blk Grannis Avenue. 1980 33 x 60
624 Grannis Avenue 1700 30 x 50
847 Grannis Avenue 4500 50 x 90
940 Grannis Avenue 3500 25 x 140
1000 Blk Grannis Avenue 3840 30 x 128
1000 Blk Grannis Avenue 4224 33 x 128
1000 Blk Grannis Avenue 500 10 x 50
1025 Grannis Avenue 3200 25 x 128
1037 Grannis Avenue 3200 25 x 128
1048 Grannis Avenue 3750 25 x 150
1049 Grannis Avenue 3200 25 x 128
1 100 Blk Grannis Avenue 3200 25 x 128
420 Thomas Blvd. 7500 50 x 150
Page 12 of 22
A