HomeMy WebLinkAboutPR 19414: ERGONOMICS TRANSPORTATION SOLUTIONS, INC., ENGINERING DESIGN FOR A TRAFFIC SIGNAL City of - 16M7
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: June 8, 2016
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Director of Public Works jK /2
RE: Proposed Resolution No. 19414
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19414 authorizing a third contract extension with
Ergonomic Transportation Solutions, Inc. (ETSI) from June 9, 2016 to June 8, 2017, to perform the
engineering design for a traffic signal at the intersection of 9th Avenue and Lake Arthur Drive for no
additional cost.
BACKGROUND
Per Resolution 13-531, the City of Port Arthur entered into a contract with Ergonomic Transportation
Solutions, Inc. (ETSI) which ended March 9, 2014. Per Resolution 14-126, a contract extension was
accepted to continue the performance of engineering services. Per Resolution 15-223, a second contract
extension was accepted to continue the performance of engineering services. A third extension is needed
to continue a contract with Ergonomic Transportation Solutions, Inc. (ETSI) to perform the engineering
design for a traffic signal at the intersection of 9th Avenue and Lake Arthur Drive for no additional cost.
BUDGET/FISCAL EFFECT
Funds are available in account Professional Services 001-1202-531.54-00.x'
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
I recommend that the City Council approve P. R. No. 19414 authorizing a third contract extension with
Ergonomic Transportation Solutions, Inc. (ETSI) from June 9, 2016 to June 8, 2017, to perform the
engineering design for a traffic signal at the intersection of 9th Avenue and Lake Arthur Drive for no
additional cost.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19414
06/08/16 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
A CONTRACT EXTENSION FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF PORT ARTHUR AND ERGONOMICS
TRANSPORTATION SOLUTIONS, INC. OF HOUSTON, TEXAS TO
PROVIDE THE ENGINEERING DESIGN FOR A TRAFFIC SIGNAL AT
9TH AVENUE AND LAKE ARTHUR DRIVE FOR NO ADDITIONAL
COST.
WHEREAS, per Resolution 13-531 the City of Port Arthur entered into a contract
with Ergonomic Transportation Solutions, Inc. to provide engineering design services for
a traffic signal at 9th Avenue and Lake Arthur Drive due to Police Department's request
from December, 9, 2013 to March 9, 2014; and,
WHEREAS, per Resolution 14-126 the City of Port Arthur authorized a contract
extension for professional services for a traffic signal at 9th Avenue and Lake Arthur
Drive from March 10, 2014 to June 8, 2015; and,
WHEREAS, per Resolution 15-223 the City of Port Arthur authorized a 2nd
contract extension for professional services for a traffic signal at 9th Avenue and Lake
Arthur Drive from June 9, 2015 to June 8, 2016; and,
WHEREAS, a third contract extension from June 9, 2016 to June 8, 2017 is
needed to continue the engineering design services for this project; and,
WHEREAS, funding is available in account number 001-1202-531.54-00;
now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
P.R. 19414
Page 2
THAT, the City Manager is hereby authorized to execute a contract extension
with Ergonomic Transportation Solutions, Inc. for engineering services for a traffic
signal at 9th Avenue and Lake Arthur Drive for no additional cost, funding being
available in account 001-1202-531.54-00 in substantially the same form as Exhibit "A";
and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2016
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
P.R. 19414
06/08/16 rtb
Attest: APPROVED AS TO AVAILABILITY OF
FUNDS:
x , • r Cg tip72.5/(PA
Sherri Bellard Jerry Dale, CPA, GFOA
City Secretary Director of Finance
AP'• 0 ED . 0 FORM: 'u,(/):1-
/
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Clifton Williams, CPP9
'Alt& _ Actin rchasing Manager
Valecia Tizeno /
City Attorney / `
,`A.�/
A•awetts T. Baaheth;Sr.
Interim Director of Public Works
APPROVED FOR ADMINISTRATION:
Brian McDougal
City Manager
EXHIBIT A
THIRD CONTRACT EXTENSION FOR
TRAFFIC SIGNAL DESIGN: 9TH AVENUE AT LAKE
ARTHUR DRIVE IN PORT ARTHUR, TEXAS
THIS AGREEMENT, made this day of June , 2016, by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY", and
Ergonomic Transportation Solutions, Inc. a(n) Corporation herein
acting by and Individual, firm, partnership, or corporation
through Harry C. Simeonidis, P.E., Principal hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract extension shall be for a period of 365 days from the
date of execution.
2. During the term of this Contract, the CONTRACTOR will furnish at his own expense
all of the materials, supplies, tools, equipment, labor, and other services necessary
to connection therewith, excepting those supplies specifically not required of
CONTRACTOR in the Specifications.
3. The CONTRACTOR agrees to perform all the work described in the Specifications
and Contract Documents and comply with the terms therein for the prices as stated
in the attached proposal for the amount of $39,638.72.
4. The term "Contract Documents" means and includes the following:
(A) Agreement
(B) Advertisement for Bids
(C) General Information
(D) Specifications
(E) Bid Extension Memo
(F) Bidder's Information Sheet
(G) Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors, and assigns.
6. The CONTRACTOR will provide performance and payment bonds as required.
Page 1
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies, each of
which shall be deemed an original on the date first written above.
OWNER CONTRACTOR
Ergonomics Transportation Solutions
BY: BY:
Brian McDougal Harry C. Simeonidis, P.E.
City Manager Principal
Page 2
ERGONOMIC TRANSPORTATION SOLUTIONS, INC.
5300 Hollister, Suite 220
Houston, Texas 77040
Tel. (713) 956-9601
Fax: (713) 956-9667
June 8, 2016
Mr. Rawetts Baaheth
City of Port Arthur
P.O. Box 1089
444 4th Street
Port Arthur, Texas 77641
Re: Engineering Design for Traffic Signal at 9th Avenue and Lake Arthur Drive, in Port
Arthur, Texas
Dear Mr. Baaheth:
This is a request to extend our contract from June 9th, 2016 to June 8th, 2017.
Thank you for giving us the opportunity to assist you.
Sincerely,
Harry Simeonidis, P.E.
President