HomeMy WebLinkAboutPR 19428: EDC CONTRACT WITH CHEVAL NOIR MEDIA, PRINTING AND MAIL OUT OF THE 5TH ANNUAL PAEDC NEWSLETTER Vity ort c7raur
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x Mayor, City Council, City Manager
Pte: Floyd Batiste
ate: June 20, 2016
a S� P. R. No. 19428; Council Meeting on June 28, 2016
A RESOLUTION APPROVING THE CITY OF PORT ARTHUR
SECTION 4A ECONOMIC DEVELOPMENT CORPORATION
CONTRACTING WITH CHEVAL NOIR MEDIA OF PORT ARTHUR
FOR THE PRINTING AND MAIL OUT OF THE 5TH ANNUAL
PAEDC NEWSLETTER
P.R. No. 19428
06/20/2016 RL
RESOLUTION NO.
A RESOLUTION APPROVING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION CONTRACTING WITH CHEVAL NOIR
MEDIA OF PORT ARTHUR FOR THE PRINTING AND
MAIL OUT OF THE 5TH ANNUAL PAEDC NEWSLETTER
Account No. 120-1429-582.59-06
WHEREAS, on December 7, 2015, at its regular Board meeting, the City of Port Arthur
Section 4A Economic Development Corporation(the"PAEDC") Board of Directors approved the
printing and mail out services for the 5th annual PAEDC Newsletter (the "Newsletter") in an
amount not to exceed $19,000; and
WHEREAS, on January 12, 2016, the City Council of the City of Port Arthur approved
PAEDC's request to solicit quotes for the printing and mail out services for the Newsletter in an
amount not to exceed $19,000; and
WHEREAS, PAEDC solicited quotes from five (5) companies and of the five (5)
companies contacted, two (2) submitted responses for the printing and mail out services of the
Newsletter as set forth in Exhibit "A"; and
WHEREAS, Cheval Noir Media submitted a quote in the amount of$15,670.00 for the
printing and mail out services of the Newsletter as set forth in Exhibit"A"; and
WHEREAS, PAEDC has accepted the quote of Cheval Noir Media for the printing and
mail out services of the Newsletter and seeks authorization from the City Council; and
WHEREAS, the Newsletter will be printed and mailed out on July 5, 2016, as a vital
communication resource to inform local citizens on the economic development efforts and
accomplishments of PAEDC and its partners.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR,TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That PAEDC is hereby authorized to pay the invoice to Cheval Noir Media in
the amount of$15,670.00 for the printing and mail out services of the Newsletter.
Section 3. That a copy of the caption be spread upon the minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of A.D., 2016,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES:
Mayor
Councilmembers
•
NOES:
Deloris "Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
Floyd Batis PAED ' EO
#952964 Page 2
APPROVED AS TO FORM:
IF 1 /
Guy N. Goodson, PAEDC Attorney
APPROVED AS TO FORM:
lica 4 / • ______
Valecia R. Tizen 1, C ty • 4 ney
APPROVED AS TO AVAILABILITY OF FUNDS:
et Jerry Dale, CPA/GFOA, Interim Director Finance
#952964 Page 3
Exhibit " A"
Quote
theNif
• Medi Date Quote#
01/21/2016 PAEDC- 12
4435 Forest Drive
Port Arthur, TX 77642
409-225-0275
Bill To
Port Arthur Economic Development Corp.
P.O.Box 3934
Port Arthur,TX 77643
Quantity Description Rate Amount
24,146 25.5 x 11"Tri-fold Newsletter(100#Text paper-Glossy) 0.44 10,624.24
Addressing, Tabbed Once, NOCA Checks
1 Address list from USA Data in Port Arthur, TX& Sabine Pass, TX *NO CHARGE* 0.00
1 Customer Loyalty Discount -200.00
400 Additional copies of newsletter delivered to EDC office 0.44 176.00
24,146 Handling and Postage paid (at quantity specified) 0.21 5,070.66
Payments/Credits
Balance Due 0.00
$15,670.90