HomeMy WebLinkAboutPR 19422: CHANGE ORDER NO. 1, EXCAVATORS & CONSTRUCTORS, LTD J
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City of
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: June 15, 2016
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Director of Public Works
RE: Proposed Resolution No. 19422
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19422 authorizing the City Manager to execute
Change Order #1 to the contract with Excavators & Constructors, LTD. for the State Highway 87 6"
Waterline Replacement Project increasing the contract amount by $47,651.68 to a new amount of
$343,760.94 and increasing the contract term by 30 days to a new total of 120 days.
BACKGROUND
Per Resolution 16-037, a construction contract was awarded to Excavators & Constructors, LTD. for the
SH 87 6" Waterline Replacement from South 15th Avenue to westward 6300 LF Project for a contract
amount of$296,103.26 and a term of 90 days. This change order will add additional items in the amount
of$47,657.68 for replacement of 1,065 linear feet of open-cut to boring of the 6" waterline. This change
was necessary due to the congested right-of-way by various pipelines, which were not originally shown
on the drawings. This will also remove all items not used in the project along with increasing the contract
term by 30 days to a new term of 120 days. .
BUDGET/FISCAL EFFECT
Funds are available in the Public Works/Water System Account No. 419-1622-531.85-00.
STAFFING/EMPLOYEE EFFECT
None
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"Remember we are here to serve the Citizens of Port Arthur"
PR 19422
06/21/16 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF
PORT ARTHUR AND EXCAVATORS & CONSTRUCTORS, LTD., OF
NEDERLAND, TEXAS, INCREASING THE CONTRACT AMOUNT BY
$47,657.68 TO A NEW CONTRACT AMOUNT OF $343,760.94 AND
INCREASING THE CONTRACT TERM BY 30 DAYS TO A NEW TOTAL
OF 120 DAYS.
WHEREAS, per Resolution No. 16-037, the City Council awarded a contract for
the State Highway 87, six inch (6") Waterline Replacement from South 15th Avenue to
westward 6300 LF to Excavators and Constructors, LTD. of Nederland, Texas, in the
amount of $296,103.26 and a contract time of 90 calendar days; and,
WHEREAS, the proposed Change Order No. 1 will add additional items for
replacement of 1,065 LF of open-cut to boring of the six inch waterline which was
necessary due to the congested right-of-way by various pipelines that were not
originally shown on the drawings. This will also decrease other bid item quantities in
the project; and,
WHEREAS, approval of Change Order No. 1 will increase the contract amount
by $47,657.68 to a new contract amount of $343,760.94 and increasing the contract
term by 30 days to a new total of 120 days, attached hereto as Exhibit "A"; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR 19263
Page 2
THAT, Change Order No. 1 is herein approved and the City Manager is
authorized to execute said Change Order No. 1 (attached as Exhibit "A") to the contract
between the City of Port Arthur and Excavators and Constructors, LTD.; and,
THAT, Change order No. 1 increases the contract amount by $47,657.68 to a
new contract amount of $343,760.94 and increase the contract term by 30 days to a
new total of 120 days; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Deloris "Bobbie" Prince
Mayor
Attest:
APPROVED AS TO AVAILABILITY OF
FUNDS:
Sherri Bellard
City Secretarya Lc-4--------
U" erry Dale, CPA, CGFO
Director of Finance
APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
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Valecia Tizeno 410 Clifton Williams, CPPB
City Attorney Acting Purchasing Director
APPROVED FOR ADMINISTRATION:
R efts T. Baaheth, Sr.
Interim Director of Public Works
Brian McDougal
City Manager
EXHIBIT A
CHANGE ORDER NO. 01
DATE: May 25, 2016
ORIGINAL AGREEMENT DATE: February 9, 2016
EXCAVATION & CONSTRUCTION,LLC.
PROJECT DESCRIPTION: South Hwy 87 6" Waterline Replacement from South 15th
Ave to Westward 6300 LF
CHANGE TO CONTRACT TERM:
ORIGINAL CONTRACT term: 90 Days
CURRENT CONTRACT TERM (adjusted by previous CHANGE ORDER): N/A
The Contract Amount due to this CHANGE ORDER will be (increased/decreased) by:
N/A
The new CONTRACT TERM including the CHANGE ORDER will be: 120 Days
CHANGE TO CONTRACT AMOUNT:
ORIGINAL CONTRACT amount: $296,103.26
CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER): N/A
The Contract Amount due to this CHANGE ORDER will be (increased/decreased) by:
$47,657.68
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $343,760.94
(See Attachment CO#1)
Excavation & Construction, LLC:
a /
Signature
Delbert Mires
Printed Name
CITY OF PORT ARTHUR
Brian McDougal
City Manager
Attachment #1
South Hwy 87 6" Waterline Replacement from South 15th Ave to Westward 6300 LF
Change Order #1
Item Added to the Contract
UNIT
DESC MEASUREME EST. UNIT TOTAL
ITEM NO CODE DESCRIPTION NT QUANTITY PRICE AMOUNT
12 Inch A-36 Steel Casing(Open Cut)
6 Complete in place LF 20 $52.81 $1,056.20
12 6 Inch 45°Elbow,Complete in Place EA 4 $825.37 $3,301.48
6 Inch PVC(C-900)waterline(bored)
29 Complete in place LF 1,065 $60.00 $63,900.00
TOTAL ADDED TO THE CONTRACT $68,257.68
Item Deleted from the Contract
UNIT
DESC MEASUREME EST. UNIT TOTAL
ITEM NO CODE DESCRIPTION NT QUANTITY PRICE AMOUNT
Remove&Replace 6'LF(Use existing
20 post&new fabric) LF 800 $20.91 $16,728.00
24 Hydro-mulch AC 2 $1,936.00 $3,872.00
TOTAL ADDED TO THE CONTRACT $20,600.00
Total for Change Order# 1 $68,257.68 - $20,600.00 = $47,657.68