HomeMy WebLinkAboutPR 19420: PAYMEMNT COMPUTER INFORMATION SYSTEMS, INC.,POLICE AND FIRE MEMORANDUM
Port Arthur Police Department
TO: Brian McDougal, City Manager
FROM: Interim Police Chief Weldon Dunlap
DATE: 6-14-16
Re: P.R. No. 19420 - Computer Information Systems Inc.
RECOMMENDATION:
It is recommended that the City Council authorize the payment of the attached invoice 235042 in
the amount of$33,206.38 to Computer Information Systems, Inc. (CIS)of Skokie, Illinois.
BACKGROUND:
This payment is for the annual license renewal fee for maintenance on the Police Department
Computer Aided Dispatch (CAD) System and Mobile Data Terminal (MDT) System, from
9/30/16 thru 9/29/17, as described under the terms of our contract with CIS. This system was
purchased in 1998 (Resolution 98-135) for a total cost of$132,000.00. The system was upgraded
to include a Citrix Server and MDT's in 2010, and is used to enhance, record, and manage calls
through dispatch. The annual maintenance fee provides the Police Department with updates and
support of the CAD software.
BUDGET/FISCAL EFFECT:
Funds are budgeted in account#001-1101-521.72-00
STAFF/EMPLOYEE EFFECT:
None.
SUMMARY:
It is recommended that the City Council authorize the payment of the attached invoice 235042 in
the amount of$33,206.38 to Computer Information Systems, Inc. (CIS)of Skokie, Illinois.
P. R. 19420
06/14/16 jt
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PAYMENT TO
COMPUTER INFORMATION SYSTEMS, INC., OF SKOKIE,
ILLINOIS, FOR THE ANNUAL LICENSE RENEWAL FEE FOR
MAINTENANCE ON THE POLICE AND FIRE DEPARTMENT'S
CAD, RMS, AND MCS/AVL SERVER, IN THE AMOUNT OF
$33,206.38; FUNDING AVAILABLE IN ACCOUNT NO. 001-1101-
521.72-00
WHEREAS, the Port Arthur Police Department and Fire Department purchased a
Computer Automated Dispatch System from CIS, in 1998; and,
WHEREAS, the new maintenance agreement from CIS, which would go into
effect on September 30, 2016 and end on September 29, 2017, will renew the license
usage and provide updates and software support in the amount of$33,206.38; and,
WHEREAS, the City Council finds it to be in the best interest of citizens of the
City of Port Arthur to authorize the payment of the renewal of this maintenance
agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1. That the facts and opinions of the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes
the payment to Computer Information Systems Inc. in the amount of$33,206.38, for the
renewal of the annual license renewal fee for maintenance on the Police Department's
Citrix Server, which will provide updates and software support (invoice attached as
Exhibit"A") .
Section 3. That the Police and Fire Coordinator of Support Services, John
Tatroe, shall be the City's Project Director (Manager), and will monitor the contract with
CIS, and its maintenance agreement.
Section 4. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED ON THIS day of ,
A.D., 2016, at a Regular Meeting of the City Council of the City of Port Arthur, Texas,
by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Deloris"Bobbie" Prince, Mayor
ATTEST:
Sherri Bellard, City Secretary
• ;P' OV D AS TO FOR
_ IIL4i
Val ! o y Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
Weldon Dunlap, Interim Chief of Police
Larry Richard, Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
3H Jerry Dale, C A/GFOA
Director of Finance
:)/ I / teleix-v-
it
Cli`Pen Williams, CPPB
Acting Purchasing Manager
EXHIBIT "A"
Computer Information Systems Inc. Invoice
Fax: 847/673-7804
7840 Lincoln Avenue DATE INVOICE#
Skokie, IL 60077
9/1/2016 235042
BILL TO CUSTOMER INFO
Port Arthur P.D.
Attn: John Tatroe
645 4th Street
Port Arthur,TX 77641
P.O. NUMBER DUE DATE RENEWAL DATE LICENSE NR
9/30/2016 10-01-02 277
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
305 Maintenance MCS/AVL&Interfaces License Renewal and 11,458.60 11,458.60
Maintenance and Support 9/30/2016 to 9/29/2017
305 Maintenance Network Technology Maintenance and Support 7,314.00 7,314.00
9/30/2016 to 9/29/2017
305 Maintenance CAD.RMS.CIS Interfaces 9/30/2016 to 9/29/2017 8,776.80 8,776.80
303 Hardware Watchguard 1,601.32 1,601.32
303 Hardware Symantec 805.66 805.66
303 Hardware ESRI ArcView Development Licenses Renewal 750.00 750.00
303 Hardware ESRI ArcView Development Licenses(10) 2,500.00 2,500.00
Total $33,206.38
PAYMENT DUE UPON RECEIPT Payments/Credits $0.00
Balance Due $33,206.38