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Home My WebLink AboutPR 19446: CHANGE ORDER TO THE CONTRACT WITH EXCAVATORS & CONSTRUCTION, LLC City of 4 , , A., .. „,./ r t h u-�r Texas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. Date: July 12, 2016 To: Brian McDougal, City Manager From: Rawetts Baaheth, Sr., Acting Director of Public Works RE: Proposed Resolution No. 19446 RECOMMENDATION I recommend that the City Council approve P. R. No. 19446 authorizing the City Manager to execute Change Order No.1 to the contract with Excavators and Constructors, LLC for the South Hwy 87 6" Waterline Replacement Project increasing the contract amount by $47,657.68 to a new amount $343,760.94 and increasing the contract term by 30 days to a new total of 120 days. BACKGROUND Per Resolution 16-037 a construction contract was awarded to Excavators and Constructors, LLC for the South Hwy 87 6" Waterline Replacement from South 15th Ave. to Westward 6300 LF Project for a contract amount of$296,103.26 and a term of 90 days. This change order will add additional items in the amount of$47,657.68 for replacement of 1065 LF of open-cut to boring of the 6" waterline. This change was necessary due to the congested right-of-way by various pipelines, which were not originally shown on the drawings. This will also remove all items not used in the project along with increasing the contract term by 30 days to a new term of 120 days. BUDGET/FISCAL EFFECT Funds are available in the account no. 419-1622-531.85-00. STAFFING/EMPLOYEE EFFECT None /nt "Remember we are here to serve the Citizens of Port Arthur" P.R. 19446 07/12/16 nt RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND EXCAVATORS & CONSTRUCTION, LLC, OF NEDERLAND, TEXAS, INCREASING THE CONTRACT AMOUNT BY $47,657.68 TO A NEW CONTRACT AMOUNT OF $343,760.94 AND INCREASING THE CONTRACT TERM BY 30 DAYS TO A NEW TOTAL OF 120 DAYS. WHEREAS, per Resolution No. 16-037, the City Council awarded a contract for the South Hwy 87 6" Waterline Replacement from South 15th Ave to Westward 6300 LF to Excavators and Constructors, LTD. of Nederland, Texas, in the amount of $296,103.26 and a contract time of 90 calendar days; and, WHEREAS,the proposed Change Order No. 1 will add additional items for replacement of 1065 LF of open-cut to boring of the 6" waterline which was necessary due to the congested right-of-way by various pipelines that were not originally shown on the drawings. This will also decrease other bid item quantities in the project; and, WHEREAS, approval of Change Order No. 1 will increase the contract amount by $47,657.68 to a new amount of $343,760.94 and increasing the contract term by 30 days to a new total of 120 days, attached hereto as Exhibit"A"; now,therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 1 is herein approved and the City Manager is authorized to execute said Change Order No. 1 (attached as Exhibit "A") to the contract between the City of Port Arthur and Excavators and Constructors, LLC; and, P.R. 19446 Page 2 THAT, Change Order No. 1 increases the contract amount by $47,657.68 to new contract amount of$343,760.94 and increasing the contract term by 30 days to a new total of 120 days; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Mayor Derrick Freeman ATTEST: City Secretary Sherri Bellard APPROV D AS TO FORM: APPROVED FOR ADMINISTRATION: Va ecia Ti ono Brian McDougal City Attorney City Manager P.R. 19446 Page 3 APPROVED AS FOR AVAILABILITY OF FUNDS: Jerry Dale, CGFO/CPA Director of Finance 111 046 N Clifton illiams, CPPB Acting Purchasing Director Rawetts T. Baaheth, Sr. Acting Director of Public Works EXHIBIT A CHANGE ORDER NO. 01 DATE: July 12, 2016 ORIGINAL AGREEMENT DATE: February 9, 2016 EXCAVATION & CONSTRUCTION,LLC. PROJECT DESCRIPTION: South Hwy 87 6" Waterline Replacement from South 15th Ave to Westward 6300 LF CHANGE TO CONTRACT TERM: ORIGINAL CONTRACT term: 90 Days CURRENT CONTRACT TERM (adjusted by previous CHANGE ORDER): N/A The Contract Amount due to this CHANGE ORDER will be (increased/decreased) by: 30 Days The new CONTRACT TERM including the CHANGE ORDER will be: 120 Days CHANGE TO CONTRACT AMOUNT: ORIGINAL CONTRACT amount: $296,103.26 CURRENT CONTRACT PRICE (adjusted by previous CHANGE ORDER): N/A The Contract Amount due to this CHANGE ORDER will be (increased/decreased) by: $47,657.68 The new CONTRACT AMOUNT including the CHANGE ORDER will be: $343,760.94 (See Attachment CO#1) Excavation & Construction, LLC: Signature Delbert Mires Printed Name CITY OF PORT ARTHUR Brian McDougal City Manager Attachment #1 South Hwy 87 6" Waterline Replacement from South 15th Ave to Westward 6300 LF Change Order #1 Item Added to the Contract UNIT DESC MEASUREME EST. UNIT TOTAL ITEM NO CODE DESCRIPTION NT QUANTITY PRICE AMOUNT 12 Inch A-36 Steel Casing(Open Cut) 6 Complete in place LF 20 $52.81 $1,056.20 12 6 Inch 45°Elbow,Complete in Place EA 4 $825.37 $3,301.48 6 Inch PVC(C-900)waterline(bored) 29 Complete in place LF 1,065 $60.00 $63,900.00 TOTAL ADDED TO THE CONTRACT $68,257.68 Item Deleted from the Contract UNIT DESC MEASUREME EST. UNIT TOTAL ITEM NO CODE DESCRIPTION NT QUANTITY PRICE AMOUNT Remove&Replace 6'LF(Use existing 20 post&new fabric) LF 800 $20.91 $16,728.00 24 Hydro-mulch AC 2 $1,936.00 $3,872.00 TOTAL ADDED TO THE CONTRACT $20,600.00 Total for Change Order# 1 $68,257.68 - $20,600.00 = $47,657.68 5 Ju[20,201b E50:13 AM CD 1,,,„,1,, Fite Edit Commands y We5EC1 SECTOR 419-1622-531.85-00.t .... ....... ......... .. i??Account misceilanc tv eA, t- Eli Budget miscetland Segment/981' . I:-faits Encumnrances Fund 41^ . WATERitORKS BOND FUND riginal Budget ..00 \ Pre-encumtsances Department 6 1. - . -yr -„s .r'a A Division 22 WAS CONSTRICTION Current expenditures .00 BE Activity basic 53 PUBLIC WORKS YTD expenditures .00 I De,..,ydate Sub activity 1 PUBLIC WORKS Unposted expenditures 134,354.80 Detail bycode Element 85 WATER SYSTEM Encumbrances .00 S 7d Detail hyyear&K Object 00 Unposted encumbrances 162,013.46 Pending by date Pre-encumbrances .00 1 Pending g by code Total Fop &Enc 296,368.26 0.0% E F.'7 Pending by yearn Unencumbered balance 296,368.26• 0.0 9; ® Procurement car • -mi Peat I I ....,...._........_.............. i 'I Exit ....�. ...�,. .11 iyrflilf(N,3l1 ar,.:... EE Next account i t 2016 201/ ilar aunts by .. Pemdntg 4rans 11 knaves is Etutigxa aitoca... __..... -.._. ._... ___. pi Jul 20,2016 8:4938 AM CDT # . itrtx;',1442141111610,.. Fite Edit Commands He"4 • 12 Account miscellan,, VT Budget misceilane- Emunibrane" Vendor EXCAVATORS&CONSTRUC Balance .00 Pre Encumbrance@ • • VF,' Detail M date Es Detail by code ' . F Pending by code , vs 1 • PI Pending by year Segmen m.lance Details 4IV ' Eg Procurement car', Fund z '• ,ORS BOND 't 4 114 Original Budget ,.1111 : Department 16 CAPITAL PROJECTS . Division 22 W&S CONSTRDCTION Current expenditures .00 Activity basic 53 PUBLIC WORKS YrD expenditures .00 4 4 77 0 ,, Sub activity 1 RIR TI WORKS Ungosted expenditures 134.354.80 r—:----- i . /35 WATER SYSTEM Encumbrances .00 Pre-encumbrances .00 . Unencumbered balance 296,368.26- 0.0% . • • • _ _______ ___ _