HomeMy WebLinkAboutPR 19463: AUTHORIZING THE THIRD AND FINAL YEAR OF THE CONTRACT WITH FARRWEST ENVIRONMENTAL SUPPLY, INC. FOR LEASE, SERVICING AND CALIBRATION OF HAZARDOUS MATERIALS DETECTION EQUIPMENT P.R. No. 19463
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD AND FINAL YEAR OF
THE CONTRACT WITH FARRWEST ENVIRONMENTAL SUPPLY, INC.
OF SHERTZ, TEXAS, FOR THE LEASE, CALIBRATION AND
SERVICING OF HAZARDOUS MATERIALS DETECTION EQUIPMENT,
IN AN AMOUNT NOT TO EXCEED $33,152.80. FUNDING AVAILABLE
IN FIRE DEPARTMENT ACCOUNT NO. 001-1121-522.42-00.
WHEREAS, pursuant to Resolution No. 14-303, adopted by the City Council on
July 8, 2014, the City entered into a one-year contract with FarrWest Environmental
Supply Inc. of Shertz, Texas, for the lease, calibration, servicing, and maintenance of
equipment provided by the vendor, and provides for the calibration and servicing of
certain equipment currently owned by the City; and
WHEREAS, the contract provided for the option to renew for two additional
one-year periods; and
WHEREAS, pursuant to Resolution No. 15-243, the City Council authorized the
second year (1st renewal)for the same price as quoted in the 2014 contract; and
WHEREAS, FarrWest Environmental Supply Inc. has signed an agreement,
attached hereto as Exhibit "A", to renew the contract for the third and final year at the
same prices as quoted in the 2014 contract; now therefore
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
P.R. No. 19463
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Section 2. That the City Council herein authorizes the third and final year of
the contract with Farrwest Environmental Supply Inc., at the same prices as quoted in
the 2014 contract.
Section 3. That an authorized agent of Farrwest Environmental Supply Inc. will
sign this resolution agreeing to the terms hereof.
Section 4. That a copy of the caption of this resolution shall be spread upon
the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of ,
2016, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote: AYES:
MAYOR: ,
COUNCILMEMBERS:
NOES: .
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
P.R. No. 19463
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APPROVED AS TO FORM:
Val Tizeno, M Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
APPROVED AS TO AVAILABILITY OF FUNDS:
Jerry Dale, CGFO/CPA qtk70111
Director of Finance
Clifton Williams, CPPB
Acting Purchasing Manager
AGREED TO:
FARRWEST ENVIRONMENTAL SUPPLY INC.
By:
Print Name:
Title:
EXHIBIT "A"
DERRICK FREEMAN,MAYORJJ BRIAN MCDOUGAL
RAYMOND SCOTT 1R.,MAYOR PRO TEM �' /, CITY MANAGER
trre rr %t
COUNCIL MEMBERS: City of •. SHERRI BELLARD,TRMC
CITY SECRETARY
KAPRINA RICHARDSON FRANK `` 1
TIFFANY HAMILTON
MORRIS ALBRIGHT,III n r t r 111 llll— t. ' VAL TIZENO
KEITH RICHARD CITY ATTORNEY
WILLIE"BAE"LEWIS,JR. Texas
OSMAN SWAT!
CHAROLETTE MOSES
Farr West Environmental Supply—Lease, Calibration, & Servicing of Hazardous Equipment
Original Contract Period: July 28, 2015 to July 27, 2016
Original Contract Price: $33,152.80
Proposed Contract Renewal Period: July 28, 2016 to July 27, 2017
a I agree to renew my existing contract at the original contract price and proposed renewal period listed
above.
❑ I disagree (if so, please give brief explanation)
Travis Brown- Ge. - al Manager 210-566-1857
Printed Name 1. Telephone No
7/21/2016
Signature Date
Must be signed by a person having authority to bind the firm in a contract.
Purchasing Division/Finance Dept I Clifton Williams,CPPB,Acting Purchasing Manager
P.O.Box 1089144'1 4th Street I Port Arthur,Texas 77641 1 409.983.8162 Fax 409.983.8291
www.portarthur.net 1 purchasing@pportarthur.net
DERRICK FREEMAN,MAYOR BRIAN MCDOUGAL
RAYMOND SCOTT JR.,MAYOR PRO TEM CITY MANAGER
COUNCIL MEMBERS: ( , u; ' : SHERRI BELLARD,TRMC
CITY SECRETARY
KAPRINA RICHARDSON FRANK i
TIFFANY HAMILTON �•-2
MORRIS ALBRIGHT,Ill r1 -t jl j VAL TIZENO
KEITH RICHARD CITY ATTORNEY
WILLIE"BAE'•LEWIS,JR. it la,
OSMAN SWATI
CHAROLETTE MOSES
July 21, 2016
Fan West Environmental Supply
Attn: Travis Brown
108 Commercial P1 # 204
Schertz, TX 78154
Re: Lease, Calibration, & Servicing of Hazardous Equipment
Dear Vendor:
Approved by City Council on July 7, 2015, your company was awarded the above referenced contract for the
City of Port Arthur as a primary vendor. The City has the option to renew this contract and would like to do so
pending your agreement to honor the original contract price. The details of the contract terms are provided on
the attached page. Please review, check agree or disagree and return the signed agreement to:
City of Port Arthur, TX
Attn: Clifton Williams, Acting Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
Clifton.Williams@portarthurtx.gov
Fax: 409.983.8291
Should you have any questions regarding this renewal proposal, you may contact me at 409-983-8160.
Thank you for partnering with the City of Port Arthur.
Respectfully,
l
Clifton Williams, CPPB
Acting Purchasing Manager
Purchasing Division/Finance Dept I Clifton Williams,CPPB,Acting Purchasing Manager
P.O.Box 10891144 4th Street I Port Arthur,Texas 77641 1 409.983.8162 I Fax 409.983.8291
www.portarthur.net 1 purchasing@portarlhur.net