HomeMy WebLinkAboutPR 19448: AUTHORIZING THE SECOND YEAR (1ST RENEWAL) OF THE CONTRACT FOR THE PURCHASE OF LIQUID SODIUM BISULFITE FOR THE UTILITY OPERATIONS DEPARTMENT INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT
Date: July 15, 2016
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D. Assistant City Manager
RE: Proposed Resolution Number 19448
COMMENTS
RECOMMENDATION
I recommend that the City Council approve PR No. 19448 renewing the contract for Liquid
Sodium Bisulfite from Calabrian Corporation in a not to exceed amount of$98,580.00.
BACKGROUND
Liquid Sodium Bisulfite is used to de-chlorinate our WWTP effluent. The EPA has determined
that free chlorine, used as a disinfectant in our treatment process, is hazardous to certain aquatic
life at the 0.11 mg/1 concentration level. WWTP's of our size must therefore remove free
chlorine from their effluent as a preventative measure. Estimated annual usage is (11) 1500
gallon bulk loads, and (16) 3000 gallon bulk loads. The term of the award is one (1) year, with
option to renew for two additional years. Four (4) vendors submitted bids, which were received
on June 24, 2015.
Bidder 1500 Gallon Load 3000 Gallon Load Est. Annual Total
Calabrian Corporation $1.37/gal. $1.17/gal. $78,765.00
Kingwood, TX
Univar USA. Inc. $1.947/gal. $1.783/gal. $117,709.50
Kent, WA.
Napco Chemical Company $1.35/gal. $1.35/gal. $87,075.00
Spring, TX
Vantex Chemical. LLC $2.84/gal. $2.47/gal. $165,420.00
Beaumont, TX
The lowest and best bid meeting specifications was from Calabrian Corporation of Kingwood,
Texas, and was therefore awarded the contract last year. This would be the first of two possible
one (1) year renewals.
BUDGET/FISCAL EFFECT
This chemical is budgeted in the current operating budget. This bid reflects no increases from the
current contract prices awarded in 2012. This chemical will be charged to the account #410-
1256-532.29-00 (Other Supplies).
STAFFING/EMPLOYEE EFFECT
Trained and TCEQ-certified employees administer all treatment chemicals.
SUMMARY
The Utility Operations Department recommends approval of PR No. 19448.
P. R. No. 19448
07/15/16 jj/ds
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR
(1sT RENEWAL) OF THE CONTRACT FOR THE
PURCHASE OF LIQUID SODIUM BISULFITE FOR THE
UTILITY OPERATIONS DEPARTMENT WITH
CALABRIAN CORPORATION OF KINGWOOD, TEXAS,
FOR THE SAME UNIT PRICES CURRENTLY PAID.
FUNDS ARE AVAILABLE IN UTILITY OPERATIONS
ACCOUNT NO. 410-1256-532.29-00.
WHEREAS, the Utility Operations Department routinely utilizes Liquid Sodium
Bisulfite to de-chlorinate the effluent water from our Main, Port Acres, and Sabine Pass
WWTP's; and,
WHEREAS, the Purchasing Division solicited bids for such Water Treatment
Chemicals, as delineated in our Purchasing Policy, on June 24, 2015; and,
WHEREAS,those bids were evaluated by Utility and Purchasing and awarded to the low
bidder by City Council on June 24, 2015, by Resolution No. 15-257; and,
WHEREAS, staff is recommending exercising the option to renew the contract for the
second year(1St renewal).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a one (1) year contract renewal (with an option to
renew for one [1] additional one-year period) between the CITY OF PORT ARTHUR and
CALABRIAN CORPORATION, for the same price currently paid, in substantially the same
form as attached as Exhibit"A"; and,
THAT, the City can terminate this contract at its convenience with ten (10) days written
notice; and,
P. R. No. 19448
07/15/16 jj/ds
Page 2 of 2
THAT, funding for these chemicals is provided for in the Utility Operations O&M
budget; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2016 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Derrick Freeman, Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard, City Secretary Brian McDougal,City Manager
APPROVED AS TO FORM:
alecia eno, City Attorney OP-A.,1/944/5 Cliftrn Williams, CPPB
Acting Purchasing Manager
APPROVED AS TO AVAILABILITY OF
FUNDS:
X—Atoe.
Jerry Dale, CPA, CGFO Ghr Jimmie Johnson, Ph.D.
Director of Finance Assistant City Manager
Account No. 410-1252-532.29-02
,
P. R. No. 19448
07/08/15
Exhibit "A"
PURCHASING CONTRACT AGREEMENT
(Calabrian Corporation)
P. R. No. 19448
07/15/16 jj/ds
SECOND YEAR (1ST RENEWAL) PURCHASING CONTRACT
FOR LIQUID SODIUM BISULFITE AGREEMENT
THIS AGREEMENT is made this the of , 2016, by and
between an individual, firm partnership or corporation, CALABRIAN
CORPORATION, hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter
called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. Pursuant to Resolution 15-257, the City entered into a one—year
contract with the option of renewal for two (2) additional years. The parties agree to
exercise said option for the second year (1St renewal). The City can terminate this
contract at its convenience which includes, but not limited to, funding not being available
in any budget cycle with ten (10) days written notice.
2. The Vendor will provide Liquid Sodium Bisulfite, as delineated and
submitted in their bid on June 24, 2015.
3. During the term of this Contract, the Vendor will furnish all of the
materials and supplies, as stated in the advertised bid specifications, described as:
Liquid Sodium Bisulfite
4. The Vendor agrees to deliver all materials on an as-needed basis
during the term of this contract, for a bid price of $1.37/gal. for 1500 gallon loads,
and $1.17/gal for 3000 gallon loads as shown in the Bid schedule.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications*
C. General Information*
O. Bid*
E. Addendum*
F. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
*These items were attached to the original letting contract. The agreement only
is included for this renewal.
P. R. No. 19448
07/08/16
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be execute by
their duly authorized officials, this Agreement in two (2) copies each of which shall be
deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2016.
WITNESS: CONTRACTOR:
CALABRIAN CORPORATION
SIGNED AND AGREED to on the day of , 2016.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
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I.,. 410-1256-53229-00 11, segment/Balance Details i.,,.. .
, Eti Account miscellane' Fund 410 WATER UTILITIES Original Budget 445,855.00 1
' 5 Budget miscellanel Department 12 PUBLIC WCP44S Revised Budget .00 : !
I kil EncumbrancesI,' Division 56 WASTSdATER TREATMENT Current expenditures 42,433.99
13 Pre-encumbrancer]I' Activity basic 53 PUBLIC WIRES YTD expenditures .00 1 '
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fl Transactions Sub activity 2 WATER AND SEWER WI:lasted expenditures 226.157.33
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' Ea Detail by date I Element 29 OTHER SUPPLIES - MATBRIAL Encumbrances .90
5 Detail by code ! . Ob)ect 00 Unposted encumbrances 235;08 ! ,,
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un Detail by year&r Pre-encumbrances 5,139.18
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Total Erg &Enc Pending bY date I 274,015.58 61.5% I l'
Pending by codeUnencumbered balance 171,839.42 38.5% 1-1 33 !
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