HomeMy WebLinkAboutPR 19472: SHOUTHERN TIRE MART Memorandum
City of Port Arthur, Texas
Purchasing Division
TO: Brian McDougal, City Manager
FROM: Clifton Williams, Acting Purchasing Manager C
DATE: July 29, 2016
SUBJECT: Proposed Resolution No. 19472
RECOMMENDATION
Public Works recommends that the City Council approve the purchase of tires and tubes from
Southern Tire Mart of Beaumont, Texas, through the Buyboard Cooperative Purchasing
Program, with a projected budgetary impact of$400,000.
BACKGROUND
The City purchases tires and tubes for the City fleet. Southern Tire Mart won the contract under
their Buyboard Contract No. 470-14. The City approved Resolution 02-341 authorizing the City
to enter into an interlocal agreement for cooperative purchasing with Buyboard. The City would
like to purchase tires and tubes off the Buyboard contract.
BUDGETARY AND FISCAL EFFECT
Funds will be charged to various departments. Code .43
STAFFING EFFECT
None
SUMMARY
Public Works recommends the City Council approve the purchase of tires and tubes from
Southern Tire Mart of Beaumont,Texas, through the Buyboard Cooperative Program, with a
projected budgetary impact of$400,000.
P.R. No. 19472
7/29/2016 CEWJ
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH SOUTHERN TIRE MART OF BEAUMONT,
TEXAS, THROUGH THE BUYBOARD COOPERATIVE PURCHASING
PROGRAM, CONTRACT NO. 470-14, FOR THE PURCHASE OF TIRES
AND TUBES, WITH A PROJECTED BUDGETARY IMPACT OF
$400,000.00; CHARGED TO VARIOUS DEPARTMENTAL ACCOUNTS.
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a
city may participate in cooperative purchasing programs established by the State Facilities
Commission for the purchase of goods at prices established through purchase contracts of the
Commission; and
WHEREAS, per Resolution No. 02-341,the City entered into an interlocal agreement
for cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard");
and,
WHEREAS, the regular purchase of tires and tubes throughout the year is necessary for
the continued operations of the City fleet; and,
WHEREAS,the Southern Tire Mart Buyboard Contract No. 470-14 for tires and tubes
will expire on November 30, 2017; and,
WHEREAS,the awarding of the tires and tubes to Southern Tire Mart of Beaumont,
Texas, through their Buyboard Contract No. 470-14, is recommended; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT,the City Manager is hereby authorized and directed to enter into a contract with
Southern Tire Mart of Beaumont, Texas, through their Buyboard Contract No. 470-14, for the
purchase of tires and tubes, in substantially the same form as attached as Exhibit"A".
P.R. No. 19472
7/29/2016 CEWJ
Page 2 of 2
THAT,the annual amount of these purchases has a projected budgetary impact of
$400,000, which will be charged to various departmental accounts.
THAT,a copy of this caption be spread upon the Minutes of the City Council.
READ,ADOPTED AND APPROVED on this day of August, A.D., 2016, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor: ,
Councilmembers: ,
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
Secretary
1,
P ' 0 ED A 'IS -1:;4
FI RM:
I A
d
Val Ti eno, ATOP ey
APPROVE I I R ADMINISTRATION:
Brian McDougal, City Manager
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i /J/•
Jerry Dale, CPA/CGFO0 t\ Ill Clifton Williams, CPPB
Director of Finance Acting Purchasing Manager
EXHIBIT "A"
CONTRACT FOR THE PURCHASE OF
TIRES AND TUBES FOR THE CITY OF PORT ARTHUR
THIS AGREEMENT, made this day of , 2016,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY" and Southern Tire Mart
a(n) Corporation herein acting by and through hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payment terms, conditions
and agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Contract shall be from start date on Notice to Proceed till November
30, 2017. The City can terminate this contract at its convenience which includes, but
is not limited to, funding not being available in any budget cycle with ten (10) days
written notice.
2. The Contractor will supply tires, tubes and service at the Buyboard Contract Price.
3. During the term of this Contract, the Contractor will furnish at his own expense all of
the materials, supplies, tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
1) Agreement
2) Notice of Award
3) Price List under BuyBoard Contract No. 470-14 (due to the volume, located in
the Purchasing Dept.)
4)Notice to Proceed
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
6. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in ( 2 copies) each of which shall be
deemed an original on the date first above written.
Signed on the day of , 2016.
ATTEST: CITY OF PORT ARTHUR
BY
CITY SECRETARY Brian McDougal, City Manager
Page 1 of 2
Signed on the day of , 2016.
SOUTHERN TIRE MART
BY
Print Name:
Title:
WITNESSED:
Page 2 of 2