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Home My WebLink AboutPR 19473: PURCHASE OF SLIVERADO TRUCK Energy 7-1, City of City „w- ort rthu � Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: July 29, 2016 To: Brian McDougal, City Manager From: Larry D. Richard, Fire Chief RE: Proposed Resolution 19473 Nature of the Request: Request is made that the City Council, authorize the Fire Department to purchase a 2017 Chevrolet 1500 Silverado Regular Cab truck from Caldwell County Chevrolet of Caldwell, Texas, through the Buyboard Cooperative Purchasing Program, to replace a 2010 Ford Expedition(1822)that was totaled in an accident. Cost of this purchase is $23,845. Staff Analysis, Considerations: Fire Department Expedition (1822) was rear-ended in an accident and has been declared a total loss by the City's Insurance (TML). TML has issued a check to the City of Port Arthur for $11,650 for the ACV (Actual Cash Value) of the vehicle minus the deducible ($2,500). The cost of a new vehicle to replace the Expedition is $23,845, which is $12,195 more than the insurance settlement. The City's Insurance will subrogate the claim with the at fault party's insurance. The new vehicle will be used by the Fire Department's Fire Prevention Division to carry equipment and perform building inspections. Recommendations: The Fire Department recommends approval of this resolution. Budget Considerations: Funds to for this purchase are available in 001-1121-522.93-00. "Remember we are here to serve the Citizens of Port Arthur" P.O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 P.R. No. 19473 7/29/16 Idr RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2017 CHEVROLET SILVERADO 1500 4X2 REGULAR CAB TRUCK FROM CALDWELL COUNTRY CHEVROLET OF CALDWELL, TEXAS , THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM, FOR THE FIRE DEPARTMENT IN THE AMOUNT OF $23 , 845 . 00 ; FUNDING AVAILABLE IN ACCOUNT NUMBER 001-1121-522 . 93- 00 WHEREAS, the Fire Department has found it necessary to purchase one (1) fire department vehicle in order to replace an existing vehicle (2010 Ford Expedition #1821) that was involved in an accident and declared a total loss; and WHEREAS, Texas Municipal League Intergovernmental Risk Pool (TML) Insurance has issued a check to the City of Port Arthur in the amount $11, 650 for the ACV (Actual Cash Value) of the wrecked vehicle minus the deductible ($2, 500) , TML will subrogate the claim with the at fault party' s insurance; and WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS, per Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Buyboard Cooperative Purchasing Program; and WHEREAS, the Fire Department has reviewed the costs of various vendors and determined that it is most cost effective to purchase said vehicle through the Buyboard Cooperative Purchasing Program; and WHEREAS, funds for this purchase are available in account number 001-1121-522 . 93-00; and WHEREAS, a copy of the contract pricing worksheet for the vehicle is attached as Exhibit "A" . P.R. No. 19473 7/29/16 Idr NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the Fire Department is hereby authorized and directed to purchase a 2017 Chevrolet Silverado 1500 4X2 Regular Cab Truck from Caldwell Country Chevrolet of Caldwell, Texas, through the Buyboard Cooperative Purchasing Program, in the amount of $23, 845. Section 3 . That said purchase is contingent on the approval of a budget amendment by City Council being P. O. No. 6573 . Section 4 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of A. D. , 2016, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES : Mayor: Councilmembers : NOES: Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary P.R. No. 19473 7/29/16 Idr APP' •VED TO FO' IIIIpp V. Tizeno, it I=Porney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager APPROVED AS TO AVAILABILITY OF FUNDS: AwA ik4 ;fa) Jerry Dale, CPA/CGFOw �\{�`�b Director of Finance Clifton Williams, CPPB Acting Purchasing Manager P.R. No. 19473 7/29/16 Idr EXHIBIT "A" QUOTE# 003A-FIRE (WHITE EXT. ) CONTRACT PRICING WORKSHEET End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY Contact Name: LARRY RICHARD CALDWELL COUNTRY Email : LRICHARD@PORTARTHUR.COM Prepared By: Averyt Knapp Phone #: 409-983-8738 Email : aknapp@caldwellcountry.com Fax #: 409-983-8719 Phone #: 800-299-7283 or 979- 567-6116 Location City & State: PORT ARTHUR Fax #: 979-567-0853 Date Prepared: JULY 20, 2016 Address: P. 0. Box 27, Caldwell, TX 77836 Contract Number: BUY BOARD #430-13 Tax ID # 14-1856872 Product Description: 2017 CHEVROLET 1500 SILVERADO 4X2 REGULAR CAB SWB CC15703 A Base Price & Options: $23,445 B Fleet Quote Option: Code Description Cost Description Cost 4X2-REGULAR CAB, INCL 6.5' BED, 5.3L-V8, 6-SPD AUTOMATIC, LOCKING REAR AXLE DIFFERENTIAL, 40- 20-40 VINYL SEATS, FULL RUBBER FLOOR, AMFM-STEREO, AIR CONDITION, TILT, CRUISE, POWER WINDOWS, POWER LOCKS, POWER MIRRORS, KEYLESS ENTRY, OEM TRAILER TOW PACKAGE, CHROME BUMPER APPEARANCE PACKAGE, 4" CHROME ROUND ASSIST STEPS, REMOTE LOCKING TAILGATE, LED CARGO BOX LIGHTING -OEM, REAR VISION CAMERA W/DYNAMIC GUIDE LINES, 110-VOLT AC POWER OUTLET, 6.5' BED, REAR STEP BUMPER GM WARRANTY INCL CALDWELL COUNTRY 5YR/100,000 MILES POWERTRAIN @ N/C PO BOX 27 CALDWELL,TEXAS 77836 INCL Subtotal B C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc...) INCL Subtotal D E Unit Cost Before Fee & Non-Equipment Charges (A+B+C+D) $23,445 Quantity Ordered 1 X $23,445 Subtotal E F Non-Equipment Charges (Trade-In, Warranty, Etc...) BUY BOARD $400 G. Color of Vehicle: WHITE EXTERIOR H. Total Purchase Price (E+F) $23, 845 Estimated Delivery 60-90 DAYS APPX Date: