HomeMy WebLinkAboutPR 19467: WITT O'BRIEN RESPONSE MANAGEMENT CONTRACT 1,
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City of cin•
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Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: July 27,2016
To: Brian McDougal, City Manager
From: Rawetts Baaheth, Sr., Interim Director of Public Works
RE: Proposed Resolution No. 19467
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19467 authorizing the City Manager to execute the
second year (first renewal) agreement with the option to renew for one (1) additional year with Witt
O'Brien Response Management of Fort Lauderdale, Florida for debris monitoring services for the City of
Port Arthur, Texas.
BACKGROUND
It is in the best interest of the City of Port Arthur, Texas to have a service in place for debris monitoring
services as required by FEMA in the event of an emergency or a disaster. Per Resolution 15-311,the City
entered into an agreement with Witt O'Brien, LLC for a one (1) year term, with the option of renewing
for two (2) additional one(1)year terms.
BUDGET/FISCAL EFFECT
Funding will be provided for in the appropriate disaster/emergency recovery project accounts.
STAFFING/EMPLOYEE EFFECT
None
SUMMARY
I recommend that the City Council approve P. R. No. 19467 authorizing the City Manager to execute the
second year (first renewal) agreement with the option to renew for one (1) additional year with Witt
O'Brien Response Management of Fort Lauderdale, Florida for debris monitoring services for the City of
Port Arthur,Texas.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19467
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RESOLUTION NO.
A RESOLUTION AUTHORIZING THE SECOND YEAR (FIRST
RENEWAL) OF THE AGREEMENT WITH WITT O'BRIEN'S, LLC OF
FORT LAUDERDALE, FLORIDA FOR DEBRIS MONITORING
SERVICES FOR THE CITY OF PORT ARTHUR IN THE EVENT OF AN
EMERGENCY OR DISASTER.
WHEREAS, it is deemed in the best interest of the City of Port Arthur to have a
service in place for Debris Monitoring Services as required by FEMA in the event of an
emergency or a disaster; and,
WHEREAS, per Resolution 15-311, the City entered into an agreement with Witt
O'Brien's, LLC for a one (1) year term, with the option of renewing for two (2)
additional one (1) year terms; and,
WHEREAS, the City desires to enter into an additional one (1) year (first
renewal) agreement, with the option of renewing for one (1) additional year with Witt
O'Brien's of Fort Lauderdale, Florida as delineated in Exhibit "A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized to execute a second year (first
renewal) of the contract with Witt O'Brien's, LLC of Fort Lauderdale, Florida (attached
as Exhibit "A") for the Debris Monitoring Services for the City of Port Arthur with the
option to renew the contract for one (1) additional year.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. 19467
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READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a
meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Freeman
Attest: Mayor
Sherri Bellard
City Secretary
APPROVED A TO FORM: APPROVED AS TO AVAILABILITY OF
FUNDS:
())04('Lc,6 I I et,
Valecia Tizeno Clifton Williams, CPPB
City Attorney / Acting Director of Purchasing
APPROVED FO0', ADMINISTRATION:
CLCD . LG1L)
Brian McDougal Rawetts T. Baah th, Sr.
City Manager Interim Director of Public Works
Jerry Dale, CGFO/CPA t1011,
Director of Finance £*
EXHIBIT A
RENEWAL CONTRACT FOR DEBRIS MONITORING SERVICES FOR THE CITY
OF PORT ARTHUR, TEXAS
THIS AGREEMENT, made this day of , 2016, by and between
the City of Port Arthur, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER" or "CITY", and Witt O'Brien's Response
Management, Inc. a(n) corporation herein acting by and through Steve Braham,
Executive Vice President hereinafter called "CONTRACTOR".
WITNESSED: That, for and in consideration of, the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The City shall enter into a one-year renewal contract per Resolution No. 15-311.
2. The term of this Contract shall be from September 1, 2016 to August 31, 2017.
3. During the term of this Contract, the CONTRACTOR will furnish at his own
expense all of the materials, supplies, tools, equipment, labor, and other services
necessary to connection therewith, excepting those supplies specifically not
required of CONTRACTOR in the Specifications.
4. The CONTRACTOR agrees to supply the materials described in the specifications
and contract documents at the unit prices shown in the original bid.
5. The term "Contract Documents" means and includes the following"
a. Agreement
b —Rcqucst for Proposal*
e—Gcncral Information*
4—
e:—Proposal*
f—Biddcr's Information Sheet*
*These items were attached to the original letting contract. The
agreement only is included for this renewal.
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of
which shall be deemed an original on the date first above written.
Signed on the day of August 2016
OWNER:
BY:
Brian McDougal
City Manager
Signed on the day of August 2016
CONTRACTOR:
Witt O'Brien's Response Management, Inc.
BY:
Steve Braham, Executive Vice President