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Home My WebLink AboutPOST 08.09.16 REGULAR MEETING POST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur August 9, 2016 8:30 A.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Richard Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Interim Police Chief Dunlap Or Designee fII. PROCLAMATIONS 1 Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) James Fedrick, Sr. Regarding 18th Street Repairs (2) Greg Richard Regarding "The Richard Report" AGENDA August 9, 2016 III. PETITIONS & COMMUNICATIONS — CONTINUED B. Presentations (1) Presentation Regarding The City of Port Arthur Camp Force 3 Summer Program (2) Presentation By Philip Vilardi, Acting Building Official And Darlene Thomas-Pierre, Acting Director Of Code Compliance, Regarding Proposed Adoption Of 2015 Building Codes And 2014 Electrical Code (3) Arceneaux, Wilson & Cole Regarding GLO Street Project (4) Presentation By Public Works Regarding City Streets: Bluebonnet and Gulfway Drive (Requested By Councilmember Richard) C. Employee Recognition (1) Employee Curtis Newman Of The Public Works Drainage Department (Requested By Councilmember Richard) D. Correspondence — None IV. PUBLIC HEARINGS — 9:00 A.M. — NONE V. UNFINISHED BUSINESS P.R. No. 19453 — A Resolution Approving Water And Sewer Adjustment To Certain Utility Accounts Motion: MA Second: KF Motion to Table: MA Second: KF Voting Yes: 9 Voting No: 0 TABLED 2 AGENDA AUGUST 9, 2016 VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: KF Second: TH Voting Yes: 9 Voting No: 0 APPROVED A. Minutes Regular Meeting, May 3, 2016 Regular Meeting, May 17, 2016 Special Executive Meeting May 31, 2016 Regular Meeting, May 31, 2016 Regular Meeting, June 14, 2016 Special Executive Meeting June 28, 2016 Regular Meeting, June 28, 2016 Special Meeting, July 6, 2016 Regular Meeting, July 12, 2016 Special Meeting, July 26, 2016 Special Executive Meeting, July 26, 2016 Regular Meeting, July 26, 2016 B. Expense Reports (B1) Councilmember Tiffany Hamilton: NBC - LEO Summer Conference Columbus, Ohio, July 19 - 24, 2016 $1,962.69 (B2) Councilmember Tiffany Hamilton: State Leadership Meeting Austin, Texas, June 24, 2016 $75.00 AGENDA AUGUST 9, 2016 • VI. CONSENT AGENDA - CONTINUED C. Resolutions — Consent (1) P.R. No. 19445 — A Resolution Awarding A Contract To Inland i Environments, Ltd., In The Amount Of $786,343.00, And Authorizing The Execution Of A Contract For Asbestos/Lead Abatement And Demolition Of The Old Water Treatment Plant Located At 1401 E. 19th Street, To Be Charged To Account No. 145- 1201-532.59-00, Project #I22WP Resolution No: 16-212 (2) P.R. No. 19450 — A Resolution Authorizing The City Manager To Execute A Written Agreement Between The City Of Port Arthur And I LaTonga Pierre For Participation In The City Of Port Arthur's Owner Occupied Housing Assistance Rehabilitation And Reconstruction Program Resolution No: 16-213 (3) P.R. No. 19456 — A Resolution Amending The Current Major Medical Plan Offered Through Blue Cross And Blue Shield Of Texas, , Whereby Authorizing The Adopting Of A Blue Cross Medicare Advantage PPO And Prescription Drug Plan For Its Existing Medicare Eligible Retirees And/Or Medicare Dependent(s) And Authorizing The City Manager To Execute All Documents Necessary For This Transition Effective On 11/1/2016 PULLED Motion: MA Second: TH Voting Yes: 9 Voting No: 0 APPROVED RESOLUTION 16-211 4 AGENDA AUGUST 9, 2016 VI. CONSENT AGENDA - CONTINUED (4) P.R. No. 19457 - A Resolution Authorizing A Non-Exclusive Agreement With DRC Emergency Services Of Deer Park, Texas, For The Provision Of Emergency Environmental, Disaster, And Logistical Response Services In The Event Of An Emergency Or Disaster PULLED Motion: OS Second: KF Voting Yes: 9 Voting No: 0 APPROVED RESOLUTION 16-215 (5) P.R. No. 19465 — A Resolution Authorizing The Execution Of A Three Year Contract Between The City Of Port Arthur And CivicPlus, Of Manhattan, Kansas, Through Tips/Taps, A Purchasing Cooperative, For The Redesign Of The City's Website, And The Development And Hosting Of A Comprehensive Government Content Management System, With A Projected Budgetary Impact Of $35,190.00, Payable In Annual Payments Of $11,730.00. Account No. 001-1034-515-54.00 PULLED Motion: MA Second: OS Voting Yes: 8 Voting No: 0 W/O: OS APPROVED RESOLUTION 16-216 (6) P.R. No. 19467 - A Resolution Authorizing The Second Year (First Renewal) Of The Agreement With Witt O'Brien's LLC Of Fort Lauderdale, Florida For Debris Monitoring Services For The City Of Port Arthur In The Event Of An Emergency Or Disaster PULLED Motion: SM Second: KF Voting Yes: 8 Voting No: 0 W/O: OS APPROVED RESOLUTION 16-217 5 AGENDA AUGUST 9, 2016 VI. CONSENT AGENDA - CONTINUED (7) P.R. No. 19469 - A Resolution Authorizing The City Manager To Enter Into An Agreement With The LaBiche Architectural Group, Inc., Of Beaumont, Texas, For The Development Of Professional Plans For Repairs To Rose Hill Manor And Submission To The Texas Historical Commission, As Well As Working With The Texas Historical Commission For Approval, For A Fixed Fee Of $70,000.00, Plus Reimbursable Expenses Not To Exceed $ 1,500.00. Funds Are Available In Account No. 140-1405-551.59-00 PULLED Motion: MA Second: KF Motion to Remove: TH Seconded: KF Voting Yes: 8 Voting No: 0 W/O: CM REMOVED (8) P.R. No. 19472 - A Resolution Authorizing The City Manager To Enter Into A Contract With Southern Tire Mart Of Beaumont, Texas, Through The Buyboard Cooperative Purchasing Program Contract No. 470-14, For The Purchase Of Tires And Tubes, With A Projected Budgetary Impact Of $400,000.00; Charged To Various Departmental Accounts PULLED Motion: KF Second: TH Voting Yes: 9 Voting No: 0 APPROVED RESOLUTION 16-218 (9) P.R. No. 19473 - A Resolution Authorizing The Purchase Of A 2017 Chevrolet Silverado 1500 4x2 Regular Cab Truck From Caldwell Country Chevrolet Of Caldwell, Texas, Through The Buyboard Cooperative Purchasing Program, For The Fire Department In The Amount Of $23,845.00; Funding Available In Account Number 001- 1121-522.93-00 PULLED Motion: OS Second: KF Voting Yes: 9 Voting No: 0 APPROVED RESOLUTION 16-219 6 AGENDA AUGUST 9, 2016 VI. CONSENT AGENDA - CONTINUED (10) P.R. No. 19474 - A Resolution Authorizing The City Manager To Enter Into A Contract With Affordable Lawn And Tractor Service Of Port Arthur, Texas, For Grass Cutting And Landscaping Services At The Westside Community Complex, Sabine Pass Community Center And Lions Park, Rose Hill, And The Armory, With A Projected Budgetary Impact Of $32,000.00. Funding Available In Civic Center Account Number 001-1061-518.31-00 Resolution No: 16-214 (11) P.R. No. 19476 - A Resolution Authorizing The City Manager To Execute The Settlement Of A Property Damage Claim In The Amount Of $638,168 Made Against Texas Municipal League Intergovernmental Risk Pool (TML) As A Result Of Damage To The Recreational Dock (448 Lakeshore Drive) PULLED Motion: MA Second: OS Voting Yes: 8 Voting No: 0 W/O: MA APPROVED RESOLUTION 16-220 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions (1) P.R. No. 19477 — A Resolution Authorizing The Adoption Of A Directive Action To Allocate Additional Funds Of $1,639,437.72 To Complete Bluebonnet Avenue, West 7th Street, West 8th Street, Woodworth Boulevard Or Allocate The Additional Amount Of $439,437.72 For The Completion Of Bluebonnet Avenue And Woodworth Boulevard And Eliminating West 7th Street And West 8th Street From The Texas General Land Office (GLO) Round 2.2 Project Motion: TH Second: KF Motion to Remove: SM Seconded: KF Voting Yes: 7 Voting No: 0 W/O: DF & MA REMOVED 7 AGENDA AUGUST 9, 2016 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT - CONTINUED B. Ordinances (1) P.O. No. 6565 - An Ordinance Providing For The Conduct Of A Special Election On November 8, 2016, To Submit A Proposition As To Whether Or Not The City Charter Shall Be Amended In Accordance With Chapter 271 Of The Texas Election Code, And Providing For The Publication Of The Election Notice (Requested By Councilmember Swati) UNA ORDENANZA QUE PROPORCIONA LA REALIZACION DE UNA ELECCION ESPECIAL EL 8 DE NOVIEMBRE, 2016, PARA SOMETER UNA PROPOSICION EN CUANTO SI 0 NO LA CARTA DE LA CIUDAD DEBERA SER MODIFICADA EN CONFORMIDAD CON EL CAP1 TULO 271 DEL CODIGO ELECTORAL DE TEXAS, Y SE DISPONE LA PUBLICACION DEL A VISO DE LA ELECCION (SOLICITADO POR CONCEJAL SWA TI) Motion: CM Second: OS Voting Yes: 5 Voting No: 3 (WL, KR & RS) W/O: MA APPROVED Ordinance No: 16-46 (2) P.O. No. 6568 — An Ordinance Authorizing The Sale Of Surplus Furniture/Minor Equipment, Vehicles, Equipment, Or Heavy Equipment By A Public Online Auction Through Rene Bates Auctioneers, Inc. Motion: KF Second: CM Voting Yes: 8 Voting No: 0 W/O: MA APPROVED Ordinance No: 16-47 8 AGENDA AUGUST 9, 2016 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT - CONTINUED (3) P.O. No. 6570 — An Ordinance Approving The Appraisal Rolls For The Year 2016 And Receiving Determinations From The Tax Assessors Under Section 26.04 Of The Texas Property Tax Code Motion: KF Second: OS Voting Yes: 8 Voting No: 0 W/O: MA APPROVED Ordinance No: 16-48 (4) P.O. No. 6571 - An Ordinance Authorizing The City Manager To Enter Into A Contract With J-3 Metals Of Vidor, Texas, For The Hauling & Recycling Of Scrap Metal & White Goods With The Option To Renew For Two Additional One Year Periods Motion: OS Second: KF Voting Yes: 8 Voting No: 0 W/O: MA APPROVED Ordinance No: 16-49 (5) P.O. No. 6572 - An Ordinance Authorizing The Retirement Of Police Canine "Harry" And Transferring The Canine To The Personal Care Of Detective Patrick Britton Motion: KF Second: OS Voting Yes: 8 Voting No: 0 W/O: MA APPROVED Ordinance No: 16-50 9 AGENDA AUGUST 9, 2016 VII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT - CONTINUED (6) P.O. No. 6573 — An Appropriation Ordinance Amending The City Of Port Arthur Budget For The Fiscal Year Beginning October 1, 2015 And Ending September 30, 2016 By Increasing The Appropriation In The General Liability Fund By $23,845.00 To Transfer To The General Fund And By Increasing The Appropriation In The Fire Fund By $23,845.00, Recognizing For The Funding Of A Replacement Vehicle Involved In An Accident: 001-1121-522.93- 00-Motor Vehicles Motion: KF Second: OS Voting Yes: 8 Voting No: 0 W/O: MA APPROVED Ordinance No: 16-51 VIII. *CLOSED MEETING (EXECUTIVE SESSION) In Order To Comply With The Requirements Of Section 551.101 Of Chapter 551 (Open Meetings Law) Of The Texas Government Code [Formerly Article 6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding Officer Of The City Should Make The Following Public Announcement: "A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The Following Sections Of Chapter 551 Texas Government Code": Section 551.071 — Litigation And/Or Legal Advice Section 551.072 — Land Section 551.073 — Negotiated Contracts For Prospective Gifts To The City Section 551.074 — Personnel Section 551.076 — Security Personnel Or Devices Section 551.087 — Deliberations Regarding Economic Development Incentives • 10 AGENDA AUGUST 9, 2016 VIII. *CLOSED MEETING (EXECUTIVE SESSION) - CONTINUED Closed Meeting: (1) Section 551.071 Government Code — To Discuss With The City Attorney Pending Litigation Regarding Delinquent Hotel Occupancy Taxes (2) Section 551.074 Government Code — To Discuss The Duties And Responsibilities Of The City Manager (Requested by Councilmember Hamilton) (3) Section 551.071 Government Code — Legal Consultation With The City Attorney Regarding The City's Liabilities With Regard to Sections 9.05, 9.41, and 9.42 of the Texas Penal Code (Requested by Councilmember Lewis) (4) Section 551.071 Government Code — To Discuss With The City Attorney Pending Litigation Between The City Of Port Arthur And Bridge City, Texas (5) Section 551.072 Government Code — To Discuss The Value Of The Land In The City's Extraterritorial Jurisdiction (ETJ) (Project Condor, Howard Energy Partners, And ZeoGas) (6) Section 551.072 Government Code — To Discuss The Value Of The Land In The City's Extraterritorial Jurisdiction (ETJ) (7) Section 551.071 Government Code — To Discuss Legal Advice/Consultation With The City Attorney Regarding Employment Law Issues (8) Section 551.072 Government Code — To Discuss The Value Of The Land Near The Port Of Port Arthur (9) Section 551.072 Government Code — To Discuss The Value Of The Land Located In The 300 Block Of Procter (10) Section 551.071 Government Code — To Discuss With The City Attorney Pending Litigation With Daimler Chrysler AGENDA AUGUST 9, 2016 IX. WORK SESSION: To Discuss Water And Waste Water Utility Consulting Services For Operational Assistance Of The City Of Port Arthur's Water And Waste Water Utilities By Dana Batiste Of The Professional Water Group And Michael Irlbeck Of EPCOR Water (Requested By Councilmember Hamilton) X. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30AM On August 10, 2016. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************ 1-