HomeMy WebLinkAboutPR 19507: PURCHASE OF F-250 DIESEL PICKUP TRUCK, UTILITY OPERATIONS DEPT., BUYBOARD $39,266.50 J
City of P.R.No. 19507
4ed 08/30/16 ds
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Texas
INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION
Date: August 31, 2016
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Asst. City Manager
RE: Proposed Resolution No. 19507
NATURE OF REQUEST
This truck will replace vehicle #1661, a 2002 Ford, used in the Water Distribution division by
a Distribution Crew for Water Distribution System maintenance. This truck has cost the City
of Port Arthur $22,489.00 in repairs over the past 3 years Silsbee Ford is the BUYBOARD
vendor for this equipment, and their quote is attached to the proposed resolution.
STAFF ANALYSIS, CONSIDERATIONS
Purchase of this unit will allow continuity of required Water Distribution O&M tasks.
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 19507 authorizing the
purchase of one F-250 Diesel Extended Cab Pickup Truck with a service body from Silsbee
Ford, of Silsbee, Texas through BUYBOARD, in the total amount of$39,266.50.
BUDGET CONSIDERATIONS q,,,,,m vt f C(n/t if-CJ
Funds are available in the Equipment account#410-1253-532-92-00.
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"Remember, we are here to serve the citizens of Port Arthur"
P. R. No. 19507
08/30/16 ds
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A
F-250 DIESEL PICKUP TRUCK WITH A SERVICE
BODY FOR THE UTILITY OPERATIONS
DEPARTMENT FROM SILSBEE FORD, OF SILSBEE,
TEXAS, THROUGH BUYBOARD, IN THE TOTAL
AMOUNT NOT TO EXCEED $39,266.50. FUNDS ARE
AVAILABLE IN EQUIPMENT ACCOUNT NO. 410-1253-
532.92-00.
WHEREAS, the Utility Operations Department routinely uses various trucks in the
construction, operation, and maintenance activities of the Water Distribution system throughout
the City; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, City staff has solicited a BUYBOARD quote for an F-250 Diesel Extended
Cab Pickup Truck with a service body, as delineated in our Purchasing Policy; and,
WHEREAS, Silsbee Ford, of Silsbee, Texas, through BUYBOARD, provided the quote
attached as EXHIBIT "A", which meets our specifications, NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the purchase of an F-250 Diesel Extended
Cab Pickup Truck with a service body from Silsbee Ford, of Silsbee, Texas, through
BUYBOARD, in the total amount not-to- exceed $39,266.50; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
P. R. No. 19507
08/30/16 ds
Page 2 of 2
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
4#1,. 1),( 4-0 .65)
Sherri Bellard Valecia 1 eno
City Secretary City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
£t
Brian McDougal Clifton Williams
City Manager Acting Purchasing Manager
4.44 eioef,44,7/-es6
Jimmie Johnson, Ph.D. Jerry Dale, CPA, GFOA
Assistant City Manager Director of Finance of quill
Clifton Williams
Acting Purchasing Manager
EXHIBIT A
(Silsbee Ford/BUYBOARD quote)
PRODUCT PRICING SUMMARY BUYBOARD CONTRACT#430-13
Vehicles and Heavy Duty Trucks
VENDOR--Silsbee Ford, 1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: DANALD STANTON Phone: 409-880-9191 C-800-646-2749 LINE
Email: 409-543-1200-CELL 409-9835644 Email: gangelle cowboyfleetc gman cc
Product Description: 2016 FORD F-250 Date: August 17,2016
A. Bid Series: A.Base Price: $ 21,226.00
B. Published Options 'Itemize each below
Code Options Bid Price Code Options Bid Price
"IRAILER TOW
EXT.CAB UPGRADE $ 2,895.00
158" WHEELBASE(LONG BED)
L56-80 RKI SERVICE BODY $ 6.433.00
TRAILER BRAKE CONTROLLER $ 253.80
6.71.V8 DIESEL $ 7,971.20
8FT. BED
6-SPD.ALTO
40/20/40 VINYL SEATS
AM/FM/RADIO
Total of B.Published Options: 5 17,553.00
C. Unpublished Options !Itemize each below,not to exceed 25%i 5= 0.0
Options Bid Price Options Bid Price
Total of C.Unpublished Options: S -
D. Pre-delivery Inspection:
E. Texas State Inspection:
F. Manufacturer Destination/Delivery:
G. Floor Plan Interest(for in-stock and/or equipped vehicles):
H Lot Insurance(for in-stock and/or equipped vehicles):
1. Contract Price Adjustment:
J. Additional Delivery Charge: 50 miles $ 87.50
K. Subtotal: $ 38,866.50
L. Quantity Ordered 1 x K= $ 38,866.50
M. Trade in:
N. BUYBOARD Administrative Fee($400 per purchase order) $ 400.00
O. TOTAL PURCHASE PRICE INCLUDING BUY BOARD FEE $ 39,266.50
