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HomeMy WebLinkAboutPR 19509: PURCHASE OF F-750 6 YARD DUMP TRUCK, UTILITY OPERATIONS DEPT., BUYBOARD $72,880.60 City ofP.R. No. 19509 l 08/30/16 ds 411, ort rthrtr� �•Texas INTEROFFICE MEMORANDUM WATER UTILITIES DEPARTMENT-ADMINISTRATION Date: August 30, 2016 To: Brian McDougal, City Manager From: Jimmie Johnson, Ph.D.,Asst. City Manager RE: Proposed Resolution No. 19509 NATURE OF REQUEST This truck will replace vehicle #1463, a 2002 Ford F-350 with a Dump Bed, used in the Water Distribution division by a Distribution Crew for Water Distribution System maintenance. Unit #1463 has cost the City of Port Arthur$17,700 in repairs over the past 3 years. Silsbee Ford is the BUYBOARD vendor for this equipment, and their quote is attached to the proposed resolution. STAFF ANALYSIS, CONSIDERATIONS Purchase of this unit will allow continuity of required Water Distribution O&M tasks. RECOMMENDATION I recommend that the City Council approve Proposed Resolution No. 19509 authorizing the purchase of one F-750 6 Yard Dump Truck from Silsbee Ford, of Silsbee, Texas through BUYBOARD, in the total amount of$72,880.60. BUDGET CONSIDERATIONS Funds are available in the Equipment account#410-1253-532-92-00.QN,P ewf tefrogiWi l-) ►,✓O7"61 i- WOW,0,01 R;bw/1ay "Remember, we are here to serve the citizens of Port Arthur" P. R. No. 19509 08/30/16 ds RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A F-750 6 YARD DUMP TRUCK FOR THE UTILITY OPERATIONS DEPARTMENT FROM SILSBEE FORD, OF SILSBEE, TEXAS, THROUGH BUYBOARD, IN THE TOTAL AMOUNT NOT TO EXCEED $72,880.60. FUNDS ARE AVAILABLE IN EQUIPMENT ACCOUNT NO. 410- 1253-532.92-00. WHEREAS, the Utility Operations Department routinely uses various trucks in the construction, operation, and maintenance activities of the Water Distribution system throughout the City; and, WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program("Buyboard"); and, WHEREAS, City staff has solicited a BUYBOARD quote for an F-750 6 Yard Dump Truck, as delineated in our Purchasing Policy; and, WHEREAS, Silsbee Ford, of Silsbee, Texas, through BUYBOARD, provided the quote attached as EXHIBIT"A", which meets our specifications,NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the City Council hereby authorizes the purchase of an F-750 6 Yard Dump Truck from Silsbee Ford, of Silsbee, Texas, through BUYBOARD, in the total amount not-to- exceed $72,880.60; and, THAT a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: P. R. No. 19509 08/30/16 ds Page 2 of 2 AYES: Mayor Councilmembers: NOES: Derrick Freeman Mayor ATTEST: APPROVED AS TO FORM: • , / , , cs) Sherri Bellard Valecia Tiz • City Secretary City Attome APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: , b}thegta_ Brian McDougal Clifton Williams City Manager Acting Purchasing Manager riiizte ! 401,-/:4 0! bir o/'k Jimmie Johnson, Ph.D. Jerry Dale, CPA, G-FOA Assistant City Manager Director of Finance �i4QIhHly Clifton Williams Acting Purchasing Manager EXHIBIT A (Silsbee Ford/BUYBOARD quote) PRODUCT PRICING SUMMARY BUYBOARD CONTRACT#430-13 Vehicles and Heavy Duty Trucks VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656 End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE Contact: DONALD STANTON Phone: 409-880-9191 C-800-646-2749 LINE Email: Email: gangelle.cowboYfleet c(D.gmail corn Product Description: 2016 F-750 Date: August 17,2016 A. Bid Series: A.Base Price: $ 49,576.00 B. Published Options(Itemize each below Code Options Bid Price Code Options Bid Price TCI MICHLIN TIRES $ 230.00 158 TRAILER CONNECTIONS $ 343.10 59A AIR HORN $ 84.60 159 TRAILER CONT.SOCKET AIR $ 94.00 61D FRONT SUSPENTION 12K $ 493.50 16V VOLT METER $ 94.00 62D AIR DRYER $ 432.40 17M BACKUP ALARM $ 103.40 65E 65 GAL.ALUM.FUEL TANK $ 399.50 18G 33K UPGRADE PACKAGE $ 112.80 67C AIR BRAKES $ 1,663.80 41A TRANS POWER TAKE OFF DIESEL $ 841.30 68T REAR SPRING SUSPENSION $ 460.60 41R FRAME REINFORCEMENT $ 1,090.40 G 30/70 AIR RIDE VINYL SEAT - $ 371.30 43P FRONT AXLE- 12K CAPACITY $ 493.50 6.7L V8 DIESEL 479 SINGLE,23K CAP OPEN $ 2,180.80 5-SPD.AUTO 536 FRAIM RAILS $ 343.10 Total of B.Published Options: $ 9,832.10 C. Unpublished Options(Itemize each below,not to exceed 25%1 S= 21.9 % Options Bid Price Options Bid Price 6-8 YARD DUMP $ 12,985.00 Total of C.Unpublished Options: $ 12,985.00 D. Pre-delivery Inspection: E. Texas State Inspection: F. Manufacturer Destination/Delivery: G. Floor Plan Interest(for in-stock and/or equipped vehicles): H Lot Insurance(for in-stock and/or equipped vehicles): I. Contract Price Adjustment: J. Additional Delivery Charge: 50 miles $ 87.50 K. Subtotal: $ 72,480.60 L. Quantity Ordered 1 x K= $ 72,480.60 M. Trade in: N. BUYBOARD Administrative Fee($400 per purchase order) $ 400.00 O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $ 72,880.60