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HomeMy WebLinkAboutPR 19509: PURCHASE OF F-750 6 YARD DUMP TRUCK, UTILITY OPERATIONS DEPT., BUYBOARD $72,880.60 City ofP.R. No. 19509
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INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION
Date: August 30, 2016
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D.,Asst. City Manager
RE: Proposed Resolution No. 19509
NATURE OF REQUEST
This truck will replace vehicle #1463, a 2002 Ford F-350 with a Dump Bed, used in the Water
Distribution division by a Distribution Crew for Water Distribution System maintenance. Unit
#1463 has cost the City of Port Arthur$17,700 in repairs over the past 3 years. Silsbee Ford is
the BUYBOARD vendor for this equipment, and their quote is attached to the proposed
resolution.
STAFF ANALYSIS, CONSIDERATIONS
Purchase of this unit will allow continuity of required Water Distribution O&M tasks.
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 19509 authorizing the
purchase of one F-750 6 Yard Dump Truck from Silsbee Ford, of Silsbee, Texas through
BUYBOARD, in the total amount of$72,880.60.
BUDGET CONSIDERATIONS
Funds are available in the Equipment account#410-1253-532-92-00.QN,P ewf tefrogiWi l-)
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"Remember, we are here to serve the citizens of Port Arthur"
P. R. No. 19509
08/30/16 ds
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A
F-750 6 YARD DUMP TRUCK FOR THE UTILITY
OPERATIONS DEPARTMENT FROM SILSBEE FORD,
OF SILSBEE, TEXAS, THROUGH BUYBOARD, IN THE
TOTAL AMOUNT NOT TO EXCEED $72,880.60. FUNDS
ARE AVAILABLE IN EQUIPMENT ACCOUNT NO. 410-
1253-532.92-00.
WHEREAS, the Utility Operations Department routinely uses various trucks in the
construction, operation, and maintenance activities of the Water Distribution system throughout
the City; and,
WHEREAS, pursuant to Resolution No. 02-341, the City of Port Arthur entered into an
interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing
Program("Buyboard"); and,
WHEREAS, City staff has solicited a BUYBOARD quote for an F-750 6 Yard Dump
Truck, as delineated in our Purchasing Policy; and,
WHEREAS, Silsbee Ford, of Silsbee, Texas, through BUYBOARD, provided the quote
attached as EXHIBIT"A", which meets our specifications,NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council hereby authorizes the purchase of an F-750 6 Yard Dump
Truck from Silsbee Ford, of Silsbee, Texas, through BUYBOARD, in the total amount not-to-
exceed $72,880.60; and,
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
P. R. No. 19509
08/30/16 ds
Page 2 of 2
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
•
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Sherri Bellard Valecia Tiz •
City Secretary City Attome
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
, b}thegta_
Brian McDougal Clifton Williams
City Manager Acting Purchasing Manager
riiizte ! 401,-/:4 0! bir o/'k
Jimmie Johnson, Ph.D. Jerry Dale, CPA, G-FOA
Assistant City Manager Director of Finance �i4QIhHly
Clifton Williams
Acting Purchasing Manager
EXHIBIT A
(Silsbee Ford/BUYBOARD quote)
PRODUCT PRICING SUMMARY BUYBOARD CONTRACT#430-13
Vehicles and Heavy Duty Trucks
VENDOR—Silsbee Ford,1211 Hwy 96 N.,Silsbee TX 77656
End User: CITY OF PORT ARTHUR Prepared by: GLEN ANGELLE
Contact: DONALD STANTON Phone: 409-880-9191 C-800-646-2749 LINE
Email: Email: gangelle.cowboYfleet c(D.gmail corn
Product Description: 2016 F-750 Date: August 17,2016
A. Bid Series: A.Base Price: $ 49,576.00
B. Published Options(Itemize each below
Code Options Bid Price Code Options Bid Price
TCI MICHLIN TIRES $ 230.00
158 TRAILER CONNECTIONS $ 343.10 59A AIR HORN $ 84.60
159 TRAILER CONT.SOCKET AIR $ 94.00 61D FRONT SUSPENTION 12K $ 493.50
16V VOLT METER $ 94.00 62D AIR DRYER $ 432.40
17M BACKUP ALARM $ 103.40 65E 65 GAL.ALUM.FUEL TANK $ 399.50
18G 33K UPGRADE PACKAGE $ 112.80 67C AIR BRAKES $ 1,663.80
41A TRANS POWER TAKE OFF DIESEL $ 841.30 68T REAR SPRING SUSPENSION $ 460.60
41R FRAME REINFORCEMENT $ 1,090.40 G 30/70 AIR RIDE VINYL SEAT - $ 371.30
43P FRONT AXLE- 12K CAPACITY $ 493.50 6.7L V8 DIESEL
479 SINGLE,23K CAP OPEN $ 2,180.80 5-SPD.AUTO
536 FRAIM RAILS $ 343.10
Total of B.Published Options: $ 9,832.10
C. Unpublished Options(Itemize each below,not to exceed 25%1 S= 21.9 %
Options Bid Price Options Bid Price
6-8 YARD DUMP $ 12,985.00
Total of C.Unpublished Options: $ 12,985.00
D. Pre-delivery Inspection:
E. Texas State Inspection:
F. Manufacturer Destination/Delivery:
G. Floor Plan Interest(for in-stock and/or equipped vehicles):
H Lot Insurance(for in-stock and/or equipped vehicles):
I. Contract Price Adjustment:
J. Additional Delivery Charge: 50 miles $ 87.50
K. Subtotal: $ 72,480.60
L. Quantity Ordered 1 x K= $ 72,480.60
M. Trade in:
N. BUYBOARD Administrative Fee($400 per purchase order) $ 400.00
O. TOTAL PURCHASE PRICE INCLUDING BUYBOARD FEE $ 72,880.60