HomeMy WebLinkAboutPR 19550: AMENDMENT, PORT ARTHUR CONVENTION AND TOURIST ASSOCIATION WHICH MANAGES AND OPERATES A CONVENTION/VISITORS BUREAU City of Port Arthur
Finance Department
Memorandum
To: Brian McDougal, City Manager
From: Jerry W. Dale, Director of Finance
Date: October 12, 2016
Subject: P. R.No. 19550
Recommendation
I recommend that the City Council adopt Proposed Resolution 19550, approving a contract between
the City and the Port Arthur Convention and Visitor's Bureau for the purpose of funding the Port
Arthur Convention and Visitor's Bureau.
Background
The City provided funding in the amount of$515,000 in fiscal year 2014 and 2015. In fiscal year
2016, the funding level increased $55,000. In fiscal year 2016, the Port Arthur Convention and
Visitor's Bureau received $570,000. This resolution provides support for$625,000.
Budgetary Effect
Funds are provided in the 2016-2017 proposed budget to provide for the $625,000 support of the
Port Arthur Convention and Visitor's Bureau, Hotel Occupancy Tax 140-1405-551.59-00 account,
Project M97912.
Summary
I recommend that the City Council adopt Proposed Resolution 19550, approving a contract between
the City and the Port Arthur Convention and Visitor's Bureau for the purpose of funding the Port
Arthur Convention and Visitor's Bureau for the 2016-2017 fiscal year.
P .R. NO 19550
JNP 10/11/2016
RESOLUTION NO.
A RESOLUTION APPROVING AN AMENDMENT TO THE
CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND THE
PORT ARTHUR CONVENTION AND TOURIST ASSOCIATION
WHICH MANAGES AND OPERATES A CONVENTION/VISITORS
BUREAU IN ORDER TO PROVIDE FUNDING OF
$625 , 000 . 00 FOR THE 2016-2017 FISCAL YEAR
WHEREAS, a contract has been approved between the City of Port
Arthur and the Port Arthur Convention and Tourist Association, which
manages and operates a convention/visitors bureau; and
WHEREAS, it is deemed prudent to approve an amendment thereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That Article V of the Contract, between the
City and Port Arthur Convention and Tourist Association shall be
amended to read as follows:
"V. The City shall advance to the Association a
portion of the proceeds of the Hotel and Motel
Occupancy Tax received by the City. The amount of the
advance will be determined by the City Council on an
annual basis . The Convention and Tourist Association
requests that during the annual budget planning cycle
each year, the City Council take into consideration
the changing financial circumstances of the Convention
and Tourist Association and the City, as well as the
effectiveness of the marketing efforts of the
Association and its value to tourism in Port Arthur.
The funds allocated to the Association' s budget for
fiscal year 2016-2017 are $625, 000. To effectuate the
intentions of the parties hereto, it is agreed that
the following procedure for such payments shall be
established:
a. The City will advance to the Association
one-twelfth (1/12) of their annual
allocation on a monthly basis.
b. In the first month of each calendar
quarterly year, the Association shall
furnish to the City Manager a statement of
the activities of the Convention/Visitors
Bureau during the preceding calendar
quarterly period. "
Section 3 . That the Association shall signify its
approval of the foregoing amendment by its President dating and
signing two (2) duplicate copies of this Resolution, each of which
has been signed by the Mayor and attested by the City Secretary.
Section 4 . That a copy of the caption, of the Resolution
be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of October,
A. D. 2016, at a Regular Meeting of the City Council of the City of
Port Arthur, Texas by the following vote: AYES:
Mayor:
City Council:
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
vkt:Di
Val Tizeno, City forney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
AVAILABILITY OF FUNDS:
Jerry W. Dale, Director of Finance
AGREED TO:
PORT ARTHUR CONVENTION AND TOURIST ASSOCIATION
BY:
DATE: