HomeMy WebLinkAboutPR 19533: ACCEPTANCE OF GRANT AWARD Cit ofCity
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INTEROFFICE MEMORANDUM
Office of the Police Chief
Date: September 20, 2016
To: Brian McDougal, City Manager
From: Weldon Dunlap, Interim Police Chief
Larry Richard, Fire Chief
RE: Proposed Resolution No. 19533
Nature of the Request:
Seek permission from City Council to accept the Fiscal Year 2016 Port Security Grant award
in the amount of$450,000.
Staff Analysis, Considerations:
The Police and Fire Departments have identified communications equipment needs in the
police-fire dispatch center that match the Port Security Grant guidelines. The Police and Fire
Departments seek to purchase and upgrade the existing dispatch center (police and fire)
consoles to improve the efficiency of the existing Southeast Texas Regional Radio System.
This project directly benefits the citizens of Port Arthur by improving the critical
communications infrastructure of the Police and Fire Departments.
Recommendations:
The Police Department and Fire Department request that the City Council approve the 2016
Port Security Grant award in the amount of $450,000. The grant is 75% federally funded
($450,000) with a 25%($150,000)"local match for a total of$600,000.
Budget Considerations:
There are no funds currently budgeted for this project. Should the grant award be approved,
funds would need to be allocated from the upcoming FY 2016-17 budget.
"Remember we are here to serve the Citizens of Port Arthur"
P.O.BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743
P.R. No . 19533
09/20/16 jdo
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE POLICE CHIEF AND
FIRE CHIEF TO ACCEPT THE 2016 PORT SECURITY GRANT
AWARD, WHICH IS 75% FEDERALLY FUNDED WITH A
PROJECTED BUDGETARY MATCH OF $150 , 000 . 00 . FUNDING
AVAILABLE IN POLICE DEPARTMENT EQUIPMENT ACCOUNT
NO. 107-1118-521 . 92-00
WHEREAS, the Police Chief and Fire Chief were made
aware in September 2016 that the City of Port Arthur' s 2016
Port Security Grant was accepted and the City was awarded
$450, 000 in federal funds; and
WHEREAS, the two departments have identified equipment
needs that match the grant criteria; and
WHEREAS, the Police and Fire Departments seek to
purchase communication equipment to upgrade the existing
dispatch center police and fire radio consoles to improve
the Port Arthur Police and Fire Department' s public safety
communications network; and
WHEREAS, the Police and Fire Departments seek to
upgrade and enhance the existing Southeast Texas Regional
Radio System; and
WHEREAS, the City Council of the City of Port Arthur
finds it to be in the best interest on the citizens of Port
Arthur to authorize acceptance of the aforesaid grant
funds; and
WHEREAS, the cost of all of the required
communications system upgrades and enhancements for the
grant application is estimated to be $600, 000; and
WHEREAS, the grant is 75% federally funded ($450, 000)
with a 25% ($150, 000) local match for a total of $600, 000;
and
WHEREAS, neither department has funds budgeted for
this expenditure, and if the grant is approved, funding
would have to be included in the upcoming FY 2016-2017
budget.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the
preamble are true and correct .
Section 2 . That the Police Chief and Fire Chief are
authorized to accept the 2016 Port Security Grant award and
to execute such others documents as necessary to accept the
grant award.
Section 3. That a copy of the caption of this
resolution shall be spread upon the Minutes of the City
Council .
READ, ADOPTED AND APPROVED on this day of October,
A. D. , 2016, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES :
Mayor:
Councilmembers :
NOES:
Derrick Freeman, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
VedVal Tize 40 City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager
Larry Richard, Fire Chief
Weldon Dunlap, Interim Police Chief
AS TO THE AVAILABILITY OF FUNDS:
Jerry D. le, Finance Director
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