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HomeMy WebLinkAboutPR 19556: PURCHASE OF A GRADALL EXCAVATOR FOR ASSOCIATED SUPPLY COMPANY, INC., UNDER THE BUYBOARD CONTRACT NO. 424-13 City of )„ Ort rthttr le xas INTEROFFICE MEMORANDUM PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV. To: Brian McDougal, City Manager From: Armando Gutierrez, Jr., Director of Public Works Date: October 19, 2016 RE: Proposed Resolution No. 19556 RECOMMENDATION It is recommended that the City Council approve Proposed Resolution/No. 19556 authorizing the purchase of a 2016 Gradall D152 4x2 Hydraulic Excavator in the amount of$244,057.54 from Associated Supply Company, Inc. of Beaumont, Texas under Buyboard Contract No. 424-13 and from the General Fund—Equipment Account for the Public Works Drainage Division. BACKGROUND The Public Works Department desires to purchase a 2016 Gradall, D152 4x2 Hydraulic Excavator from Associated Supply Company, Inc. of Beaumont, Texas through Buyboard Cooperative Purchasing Program for the Drainage Division, dual funding through the Diesel Emissions Reduction Project Plan by the U.S. Environmental Protection Agency (EPA) via Flint Hills Resources Port Arthur, LLC due to a settlement and enforcement action in the amount of $98,566.82 and through the General Fund — Equipment Account in the amount of $145,490.72. This gradall is a smaller gradall used to perform maintenance in confines areas that a regular size gradall cannot operate. This is the last of the equipment authorized for purchase under the approved court order settlement. J This purchase will exhaust the remaining budget of$98,566.82 of the $2 million settlement. BUDGET/FISCAL EFFECT Funding available in account no. 625-1801-531.93-00, Project No. FH1601 and001-1204-531.92-00 General Fund Account- Equipment STAFFING/EMPLOYEE EFFECT None SUMMARY It is recommended that the City Council approve Proposed Resolution No. 19556 authorizing the purchase of a 2016 Gradall D152 4x2 Hydraulic Excavator in the amount of$244,057.54 from Associated Supply Company, Inc. of Beaumont, Texas under Buyboard Contract No. 424-13 and from the General Fund—Equipment Account for the Public Works Drainage Division. "Remember we are here to serve the Citizens of Port Arthur" P.R. 19556 10/04/16 rtb RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A GRADALL EXCAVATOR FROM ASSOCIATED SUPPLY COMPANY, INC. OF BEAUMONT, TEXAS, UNDER THE BUYBOARD CONTRACT NO. 424- 13, FOR THE PUBLIC WORKS DEPARTMENT DRAINAGE DIVISION IN THE AMOUNT OF $244,057.54. FUNDING AVAILABLE IN ACCOUNT NUMBERS 625-1801-531.93-00, PROJECT NUMBER FH1601 and 001-1203-531.92-00, EQUIPMENT. WHEREAS, the Public Works Department is recommending that the City Council authorize the purchase of a 2016 Gradall D152 4x2 Hydraulic Excavator from Associated Supply Co., Inc. of Beaumont, Texas through Buyboard Cooperative Purchasing Program, for the Drainage Division. This model is a smaller version of the regular XL 4100 version that will be used to perform drainage maintenance in small confined areas where as the larger gradall cannot operate within; and, WHEREAS, dual funding will be provided through the General Fund Account - Equipment and the mitigation project "City of Port Arthur Diesel Emissions Reduction Project" by the U. S. Environmental Protection Agency via Flint Hills Resources (FHR) Port Arthur, LLC in connection with the consent decree (settlement and enforcement action), Case 1:14-CV-00169-RC; United States of America vs. Flint Hills Resources Port Arthur, LLC on behalf of the Clean Air Act; and, WHEREAS, the funding balances for both accounts will be the General Fund Account — Equipment of $145,490.72 and the mitigation project account of $98,566.82; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the P.R. 19556 Page 2 rtb State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission for the purchase contracts of the Commission; and, WHEREAS, per Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the Buyboard Cooperative Purchasing Program; and, WHEREAS, Associated Supply Co., Inc. of Beaumont, Texas, is an approved vendor through Buyboard Cooperative Purchasing Program; and WHEREAS, the 2016 Gradall D152 4x2 Hydraulic Excavator shall be primarily used to excavate soil material performing drainage construction or ditch maintenance; and, WHEREAS, a copy of the contract pricing worksheet for the equipment is attached as Exhibit "A"; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the Public Works Department is hereby authorized and directed to purchase a 2016 Gradall D152 4x2 Hydraulic Excavator from Associated Supply Co., Inc. of Beaumont, Texas through the Buyboard Cooperative Purchasing Program in the amount of $98,566.82 and the General Fund Account — Equipment in the amount of $145,490.72 to a total of $244,057.54; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. 19556 Page 3 rtb READ, ADOPTED AND APPROVED this the day of , A.D. 2016 at a meeting of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: Councilmembers: Noes: Derrick Freeman Mayor Attest: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED AS TO AVAILABILITY OF FUNDS: a /Adg ;I'i� &c 1bc(114,_ alecia Tiz:no Clifton Williams, CPPB City Attor e Acting Purchasing Manager APPROVED FOR ADMINISTRATION: • Brian McDougal Jerry Dale, CPA/CGFO 5'Igo(, City Manager Director of Finance Armando Gutierrez, Jr., P.E. Director of Public Works EXHIBIT A 40311) 1));1111 0 0 00 BuyBoard Quote ASSOCIATED SUPPLY COMPANY,INC. THE FOLLOWING DETAILS SHALL BE PROVIDED WITH ANY BUYBOARD PURCHASE ORDER(FAX PURCHASE ORDER TO 800-211-5454) BuyBoard Vendor: Associated Supply Company,Inc. Prepared By: Patrick McGriff 5980 S ML King Jr Pkwy Beaumont TX Mobile: Phone: 409-212-8100 Email: Fax: 409-212-8101 Date Prepared: 9/30/2016 Government Agency: City of Port Arthur Ship To: City of Port Arthur Bill To: 201 H.O.Mills Blvd. Port Athur,TX 77641 Contacts'Name: Curtis"Cr Newman Phone: Email: curtis.newmanAportarthurtx.gov Fax: Product Description: Gradall D152 4X2 Hydraulic Excavtor BuyBoard Contract: 424-13 I.Price List Dated: 1/1/2016 Base Price: $ 231,250.00 II:Base Bid Options(Itemized Below) 60"Ditching Bucket W/BOE $ 5,706.00 Step,Passenger Side $ 1,000.00 Step, Passenger Side Rear $ 750.00 3"Seat Belt,Upper $ 140.00 SUB-TOTAL: $ 7,596.00 SUB-TOTAL: $ - Options List Price Total: $ 7,596.00 III.SUB-TOTAL OF I&II $ 238,846.00 IV.BuyBoard Discount: 1.00% $ 2,388.46 BUYBOARD CONTRACT PRICE: $ 236,457.54 V:NON-BASE OPTIONS Non-Base Options(%)= 0 Factory Freight $ 5,800.00 $ - Local Freight $ 550.00 $ - PDI $ 1,250.00 SUB-TOTAL: $ 7,600.00 SUB-TOTAL: $ - VI:UNPUBLISHED OPTIONS ADDED TO CONTRACT PRICE(SUBTOTAL OF COLI&COL 2) $ 7,600.00 VII:TOTAL IV+VI $ 244,057.54 VIII:QUANTITY ORDERED UNITS: 1 $ 244,057.54 IX:TRADE-IN OR OTHER CREDIT(S): $ - TOTAL: $ 244,057.54 FAX ALL PURCHASE ORDERS TO BUYBOARD AT 800-211-5454 ® ' =2111A ' 1I • l'I D152 .. „.. , 3 '1JG CROSSOVER ,I ' HYDRAULIC EXCAVATOR ill” . -. - ok, a_ ��,, a �, - a ' w ,A. =-- me SPECIFICATIONS 4 x 2 Cummins ISB 6.7.520 ft lb Torque©1600 PUMPS Wheelbase:180"(4.57 m) RPM.220 HP @ 2300 RPM One load-sensing bent axis piston pump;0-28 Width 102"(2.6m) Intake Electric grid air warrrter. GPM(0-106 L/min)total. Gross Vehicle Axle Weight Rating: Air Filter:2-stage dry type with safety ele- SYSTEM SPECIFICATIONS 33,000 Ib(15.0 kg) ment,ejector valve and service indicator. Four Double Acting Cylinders Front Axles: 12,000 lb(5,443 kg)rating Electrical System:12 volt,160 amp alternator • 2 hoist cylinders:3.25"bore x 2.25"rod x with integral voltage regulator.2 SAE Group 31 28.5'stroke(83 mm x 57 mm x 724 mm). Rear Axle: 1900 CCA batteries. • 1 tool cylinder.4.5"bore x 2.5"rod x 18.88" 23,000 lb(10,433 kg)rating 614 ratio, Fuel Tank Capacity:100 gal(378 L) stroke(114 mm x 63.5 mm x 479 mm). single reduction with driver controlled differential lock. DEF Tank Capacity:13 gal(49 U • 1 boom cylinder:3.25'bore x 2.25"rod x Suspension: Transmission:Allison 3500 RDS automatic. 123"stroke(83 mm x 57 mm x 3124 mm). Front:leaf springs with automatic Gear Speeds(with 80822.5 tires): Two Hydraulic Motors lock-out cylinders. Swing,51 Hp(38kW);tilt,21 Hp(16kW), Rear:Solid mount. Gear 1 2 3 4 5 Operating Pressures: Brakes: MPH 9.6 19.5 28.5 43.9 55 Hoist.__.._........_....__..._....._......4,000 psi (275 BAR) Front:Meritor"Q°Series Cam-Master. Km/hr (154) (31.4) (45.9) (707) (88.5) Tilt.._-.._.�_....._"--'---"'--'•"-.•"'••2,500 psi (172 BAR) Size:16.5"x 5"(419 mm x 127 mm). Swing_......_....._......_....._..._.....4,000 psi (275 BAR) ABS Brakes.Automatic Slack Adjusters. Gear REv Tool_..._:......__._..-_...__..._....4,000 psi (275 BAR) Telescope...._..-_.._._...._....4,000 psi (275 BAR) Rear:Meritor°P"Series Cam-Master. MPH 8.8 "' Pilot system______.__._.._......550 psi (38 BAR) Size:16.5"x 7"(419 mm x 178 mm). Kmmr (14.2) Automatic Slack Adjusters. OIi Capacity Reservoir 54 gallons(204 U,system Spring brake system incorporates emergency 62 gallons(235 U.Pressurized reservoir and parking brakes on the rear axle. ' with visual oil level gauge. Wheels: Two-person cab.Sun visor.Gauges for Hub piloted disc 10-stud,11.25'(286 mm) oil pressure,coolant temperature,air tank Filtration System bolt circle. pressures,fuel level,DEF level,voltmeter, 5 micron return filter.10 micron pilot filter.Fin speedometer with odometer,tachometer,hour and tube-type oil cooler with thermostatically Tires: meter.Engine and transmission monitor lights. controlled cooling fan.Pressure-compensated, Front:295/75R225 highway tractiong tread. Engine shutdown controlled by engine load-sensing valves with circuit reliefs in Rear:275/80R22.5 14-ply mud and snow electronics.Indicator lights and controls for all circuits. traction tread. rear axle differential lock.Park brake control. Steering: Tinted safety glass.Roll up and down Upperstructure Cab Integral hydraulic power steering. windows.Instrument panel lights.Windshield wiper/washer,West Coast style mirror system All-weather cab isolated from fcame on Standard Chassis Equipment with plane and convex mirrors.Fresh air rubber mounts.Tinted safety glass windows, Halogen headlights,tail lights,back-up lights heater and defroster.Thermostatically skylight,'acoustical lining,four-way adjustable and alarm,stoplights,identification lights front controlled heater.Dome light.Air suspension operator's seat,dome light,filtered air heater and rear,directional lights,4-way hazard lights. seat with seat belt.Key ignition switch with and defroster.AM/FM Radio and A/C. Front tow hooks,desiccant type air dryer with neutral start. The heat source is provided by a fast automatic purge valve. response,closed circuit hydraulic heater with 20,000 BTU/Hr.capacity. Front window slides to overhead storage. Rearview mirrors on right and left sides of the machine.Windshield wiper and washer. IF- • 0 • te F-77 ,fis 16'S"(5.0ml /.- z /t0'j,3A°I y '.,:!�'"' (. <: ' 13'4"(4.0 m) r S 1C l a 10'4'(3.t m) 30'Up&60°Down y it;-- — 23'6"17.1 m) 25'6"(7.7 m) • �6'8'(20 m►*- 14'5"14.4 m1 -0: j. _-% . 11'9"(3.6 m) ' -41---15'10"(0.6 m)- 14- rr(asm) e 110.Thur ` T.. sra , i 016 GRADALL £v' -► - -30"1762 mm) _ I _ -7'5"(22ml -." - 10'0(3.3ml - 180'15.5m) ■ 10"(254 mm( Operations & Performance Rated Boom Force: 18.143 lb(80.7 kN) Rated Bucket Breakout Force:12,000 lb(53.4 kN) Maximum Lift Capacity:5,950 lb(2,700 kg) Operating Weight:32,200 lb(14.6 kg) Drive:4x2 Gross Vehicle Axle Rating:33,000 lb(15.0 kg) Engine Standard Cummins:ISB 6.7 HP RPM.220/2300 0 Travel Speed:55 mph(88.5 kph) Remote Control Two foot pedals for remote control of undercarriage travel and brakes.Steering is Swing Upperstructure powered by chassis hydraulics had died with a rocker switch on top of the left Priority swing circuit with axial piston motor. through PTO.Travel and brake pedals in the hand�joystick. Planetary transmission. upperstructure cab.Steering controlled with left Joysticks and pedals are self-centering;when Swing Peed:8 RPM. s • hand joystick Digging brakes and front axle controls are released,power for movement lockout cylinders set automatically with travel disengages and swing and travel brakes Swing Brake pedal in neutral.Parking brakes controlled set automatically. Automatic spring-set/hydraulic release wet-disc by toggle. System Monitor parking brake.Dynamic braking is provided by Electrical) operated alarm mounted on the hydraulic system. Y Top selector buttons include:joystick pattern, undercarriage signal remote control movement hour meter and indicator lamps. in either direction,reverse movement when driven from undercarriage cab. Bottom selector buttons include:engine speed control,auto idle select,A/C on select and heater temperature control. Upperstructure Controls The display shows as fallows:park brake,low air Iwo electronic joysticks control(hoist,bucket, brake pressure,malfunction indicator lamp(MIL), telescope and swing),one rocker switch(tilt) hydraulic oil level warning,hydraulic oil filter control.Joysticks are mounted on arm pods that warning,engine stop lamp,amber are adjustable for individual operator comfort warning lamp(engine),wait to start lamp,diesel and convenience.Quick change joystick pattern particulate filter lamp,high exhaust system switch located on instrument panel. temperature,engine speed,fuel level,DEF level, transmission gear request,transmission gear status,transmission oil temp,hydraulic oil temp, mode status(travel/remote)PTO engaged, check transmission lamp and cab blower fan. GRADALL Model D-152 4x2 Lift Capacity Over Side or Rear- LB. (kg) LOAD RADIUS LOAD POINT HEIGHT 15'(4.6 m) 20'(6.1 m) Maximum Over End Over Side Over End Over Side radius Over End Over Side 19'7"(6 m) 1910"(6.1 m) 3000 3000 (1360) (1360) . 15'(4.6 m) 4985 4985 3440 3440 22'5"(6.8 m) 2935 2935 (2260) (2260) (1560) (1560) (1330) (1330) ABOVE 5805 5805 3835 3835 2940 2940 GROUND 10'(30 m) (2635) (2635) (1740) (1740) 23'9"(72 m) (1335) (1335) LEVEL BOOM LEVEL 5925 5925 3900 3900 2311"(7.3,m) 2950 2950 8'8"(2.7 m) (2690) (2690) (1770) (1770) (1340) (1340) 5(1.5 m) 5950 5950 3950 3950 23'11"(73 m) 2990 2990 I (2700) (2700) (1790) _ (1790) - (1355) (1355) AT GROUND LEVEL 5225 5225 3710 3710 -23'0"(7 m) 3055 3055 (2370) (2370) (1685) (1685) (1385) (1385) 5(1.5 m) 4120 4120 3220 3220 20'9"(6.3 m) 3095 3095 (1870) (1870) (1460) (1460) (1405) (1405) BELOW 3075 3075 2965 2965 GROUND 10'(3.0 m) (1395) (1395) 16'7"(5.1 m) LEVEL (1345) (1345) 117°(3.5 m) 14'8"(4.5 m) 2795 2795 (1270) (1270) NOTE:The above loads are in compliance with the SAE standard J1097 DEC2005. They do not exceed 87%of hydraulic lifting capacity or 75%of tipping capacity. The rated lift capacity is based on the machine being equipped with Do not attempt to lift or hold any load greater than these rated values at counterweight,standard boom,standard tires,no auxiliary hydraulics and specified load radii and heights.The weight of slings and any auxiliary no bucket. devices must be deducted from the rated load to determine the net load Adjust the listed rated capacities by subtracting the value for that may be lifted. • bucket/attachment used: ATTENTION:All rated loads are based on the machine being stationary 8210-6011 60°(1.5 m) Ditching- 639 lbs(290 kg) and level on a firm supporting surface.For safe working loads,the user 8210-6029 36"(914 mm) Excavating- 685 lbs(311 kg) must make allowance for his particular job conditions such as soft or uneven ground,out of level conditions,side loads,hazardous conditions, NOTE:Bucket adjustment values are 87%of the actual bucket weights. experience of personnel,etc.The operator and other personnel must The load point is located on the bucket pivot point,including load listed fully acquaint themselves with the Operator's Manual furnished by the for maximum radius. manufacturer before operating this machine.Rules for safe operation of equipment must be adhered to at all times.