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Home My WebLink AboutPR 19579: CITY MANAGER TO ACCEPT CERTIFICATE, LABICHE ACHITECTURAL GROUP INC., ROSE HILL PARK P. R. #19579 10/24/16 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE ARCHITECT'S CERTIFICATE OF SUBSTANTIAL COMPLETION FROM THE LABICHE ACHITECTURAL GROUP, INC. FOR THE IMPROVEMENTS TO ROSE HILL PARK WHEREAS, per Resolution No. 15-418, the City Council awarded a contract to Deztex Industrial of Port Arthur, Texas, for the improvements to Griffing Park, Herman Park and Rose Hill Park; and, WHEREAS, per Resolution 16-172, the City Council awarded Change Order No. 1 to decrease the contract amount by$23,031.00 to a new contract amount of$497,953.00; and, WHEREAS, per Resolution 16-242, the City Council accepted the Certificate of Substantial Completion for Griffing Park and Herman Park; and, WHEREAS, the improvements to Rose Hill Park are now substantially complete and have met all of the required building codes, zoning requirements, inspections, etc., as delineated in the Code of Ordinances of the City of Port Arthur; and, WHEREAS, the City of Port Arthur has been presented a Certificate of Substantial Completion for Rose Hill Park attached hereto as Exhibit "A"; and, WHEREAS, staff recommends to City Council that the City Manager be authorized to accept said Certificate of Substantial Completion as delineated herein; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, the Certificate of Substantial Completion for Rose Hill Park, substantially the same form as attached hereto as P. R. #19579 10/24/16 ca Exhibit "A". Section 3. That prior to taking full and final possession of Rose Hill Park, all items indicated in the Punch List (incorporated in the Certificate of Substantial Completion) shall be completed by the Contractor, DezTex Industrial. Section 4. That an authorized representative of DezTex Industrial shall sign a copy of the resolution agreeing to the terms thereof. Section 5. That prior to the release of project retainage monies, the Director of Parks and Recreation must certify to the City Manager that the park improvements are complete and all items listed in the Punch List (incorporated in the Certificate of Substantial Completion) have been finished and the Director of Parks and Recreation must be in receipt of all warranties related to the parks. Section 6. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2016, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: Derrick Ford Freeman Mayor ATTEST: Sherri Bellard City Secretary P. R. #19579 10/24/16 ca APPROVED AS TO FORM: -0i11111/ Val Tizeno, ¶q. City Attorney APPROVED AS TO ADMINISTRATION: Brian McDougal City Ma gee Jerry mith, M.S. Director of Parks and Recreation //4// Clifto Williams, CPPB Acting Purchasing Manager AGREED TO: DEZTEX INDUSTRIAL By: Print Name: Title: EXHIBIT "A" CERTIFICATE OF SUBSTANTIAL COMPLETION PROJECT: City of Port Arthur Park Improvements — PROJECT NO: 14037 ROSE HILL PARK ARCHITECT: The LaBiche Architectural Group, Inc TO: City of Port Arthur CONTRACTOR: Dez Tex Industrial Services P.O. Box 1089 Port Arthur, Texas 77641 CONTRACT FOR: Renovations DATE OF ISSUANCE: September 29, 2016 CONTRACT DATE: January 20, 2015 PROJECT OR DESIGNATED PORTION SHALL INCLUDE: ALL WORK The Work performed under this Contract has been reviewed and found to be substantially complete. The Date of Substantial Completion of the Project or portion thereof designated above is hereby established as September 29, 2016 which is also the date of commencement of applicable warranties required by the Contract Documents, except as stated below. DEFINITION OF DATE OF SUBSTANTIAL COMPLETION The Date of Substantial Completion of the Work or designated portion thereof is the Date certified by the Architect when construction is sufficiently complete, in accordance with the Contract Documents, so the Owner can occupy or utilize the Work or designated portion thereof for the use for which it is intended, as expressed in the Contract Documents. A list of items to be completed or corrected, prepared by the Contractor and verified and amended by the Architect is attached hereto. The failure to include any items on such list does not alter the responsibility of the Contractor to complete a N. La .,S,ti all Work in accordance with the Contract Documents. The sate of commencement '- �`� /\ 6��, of warranties for items on the attached list will be = s- - final payment unless 0 Lu�o > MO 0 otherwise agreed to in writing. 110 CC The LaBiche Architectural Group, Inc. // 1://3//� ♦♦1,\§4,'�11552 +�'-= ARCHITECT ' D 4� L� :- The Contractor will complete or correct the Work on the list of items attached hereto within fifteen (15) days from the Date of Substantial Completion. Dez Tex Industrial Services �"o. M. � ., /0//3//4. CONTRACTOR BY DATE The Owner accepts the Work or designated portion thereof as substantially complete and will assume full possession thereof at 8:00 a.m. on September 30, 2016. City of Port Arthur OWNER BY DATE The responsibilities of the Owner and the Contractor for security, maintenance, heat, utilities, damage to the Work and insurance shall be as follows: Owner will assume responsibility for maintenance, security, and damage to the Work on the Date of Substantial Completion except for damage done by Contractor or Subcontractors during final completion. Owner assumes responsibility for insurance of the Project on September 30, 2016. The Contractor will submit to the Owner the executed warranties, maintenance agreements, inspection certificates, record documentation, maintenance manuals, tools, spare parts, keys and similar operational items by October 30, 2016. �I. Dohn H. LaBiche, FAIA- Principal Greg Wall, AIA- Principal The LaBiche 7999 Gladys Avenue, Suite 101 Beaumont, Texas 77706 `IJ ARCHITECTURAL GROUP, INC. (409) 860-0197 • Fax(409) 860-0198 October 13, 2016 DEZ TEX Industrial Services Mr. Brian Kramer, PE 246 Rev. Dr. Ransom Howard St. Port Arthur, TX 77640 Re: Rose Hill Park Project# 14037 Dear Mr. Kramer, On Thursday, July 7, 2016 and September 29, 2016, an inspection was made of the above-mentioned project for the purpose of compiling a Punch List for Rose Hill Park. The following persons were in attendance during the inspection: Dohn LaBiche, FAIA LaBiche Architectural Group, Inc.. Brian Kramer& Lance Deshotel DezTex, Inc. Jerry Smith, Harriet Collins, Issac City of Port Arthur Punch List 1. Trash cans and bench anchor bolts. Cut all bolts to max of 1/2" above locking nuts on all trash cans and benches. Benches shall have all lock nuts tightened so that bench legs are secure against concrete (especially on bench located near tennis courts). Trash cans shall have lids connected to cables and nuts locked securing to cables with no gaps between cable bolt and nut on both trash cans. 2. Add fill to all low spots and wheel indentations on entire site. Place fill in all uneven areas where new sod was installed. 3. Add new sod in area near bench. 4. Provide tools for playground equipment as promised by Kraftsman. 5. Repair joints in new tennis court surface. 6. Remove damaged section of curb and replace. 7. Fences shall be secured to posts using a minimum of one full turn on all tie wires. Existing wires which where only turned to 1/2 turn have already been removed by vandals. Check entire fence and re-secure tie wires as directed. 8. Install asphalt approach to new parking lot from new parking area to existing asphalt entry drive. • See attached site plan for references to the notes above. End of Punch List 1 of 2 Punch List for Rose Hill Park Please correct the above-mentioned item of work by the earliest possible date and notify our office in writing upon their completion so that we can establish a Substantial Completion date. We have not established the Substantial Completion date due to the number of items in need of correction. Also please submit the required Close-out Documents and Warranties along with Record Drawings and Specifications for approval and transmittal to the owner. If there are questions about any of the items listed please notify my office for clarifications. Sincerely, Dohn H. LaBiche, FAIA 2 of 2 - I 22V1-1e1 Nd.av..dl".IH.322,02122,021................. ,�a. J..•1!l f!!p o ) +. 1ilpl�11 y fSbX3rlH1JV 12,10.1 = _ HI o f ill 1;i0111 aWM OA 1r r44.1 X.1 3H31 • wy •••••a .K V211�311H3aV • 3H1 � '' � S i ul 3 f4 %Ai55 1. 5 .. . . . . . . . . . . X `:., - III; N 51 i g § X I o ---- N ,may 10 O ( H !) = fi ; 5 ,i•:•, J 1 2 2 _ ' ®off Wf i 5 baq a a :,M:; .;--;: : . '• ••• .....:;,t iii ; ui 0 KEDS`§ g ././ \ • \•`', ``Z, tg� p .g1 o Vg O .1•I / 3dk,0b 031vtl043d \ Y C 3 7C�' ,y 1Sy 7C� k` ll 1.f.I MVIn01 NVNC1T2 1 __ . Q C § a u g § 3 8 % § E §E ;:..1 ®- llld)W6�3/•vtl9 •• .' CO Oal 0 �1Y, �` \ y /,ley a in \� u� 9V as / ..;/., Q4 z p° �! 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