HomeMy WebLinkAboutPR 19461: AWARDING THE BID FOR THE PURCHASE OF BADGER METERS FOR UTILITY OPERATIONS City qt' P.R. No. 19461
4010/26/16 ds
ort rthtit
Texas
INTEROFFICE MEMORANDUM
UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION
Date: October 25, 2016
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D.,Assistant City Manager
RE: Proposed Resolution No. 19461
Nature of the Request:
The City has standardized on the Badger meter with the Itron ARM (sole source for 5/8"to
2"). Rural Pipe& Supply is the only Texas distributor for Badger meters and should be
considered a sole source. This award establishes unit prices for various Badger meters, and
associated hardware items. Rural Pipe & Supply has provided current Not-to-Exceed(NTE)
quotes below for such meters:
5/s"x 3/4"M-25LL bronze meter $ 44.95
1"x 1" M-55LL bronze meter $ 133.04
1'/2"x 1'/2"M-120 bronze, flanged $ 350.03
1'/2"x 1Y2"M-120 bronze, flanged w/test plug $ 362.98
2"x 2"M-17OLL bronze, flanged $ 531.51
2"x 2"bronze, M-170 flanged w/test plug $ 566.86
HR-E Encoder M-25 HR-E W/Itron ILC 5'connector wire
For 5/8" M-25LL meter $ 68.00
HR-E Encoder M-55 HR-E W/Itron ILC 5'connector wire
For 1"M-55 meter $ 73.00
HR-E Encoder M-120 HR-E W/Itron ILC 5'connector wire
For 1 1/2"M-120 meter $ 82.00
HR-E Encoder M-170 HR-E W/Itron ILC 5'connector wire
For 2"M170 meter $ 82.00
HR-E Encoder T-200 HR-E Wilton ILC 5'connector wire
For 2" T 200 meter $ 92.00
2"x 2" T-200 round bronze flanged $ 653.00
2"x 2"T-200 Elliptical bronze;flanged w/test plug $ 680.97
3"Fire Hydrant Turbo meter w/backflow
Preventer and HR-E Encoder $ 2,481.20
This procurement is exempt from the bid process under Texas Local Government Code
Section 252.022, (a) (7) (D), captive replacement parts or components for equipment.
StaffAnalysis, Considerations:
Meter service workers will install meters when needed.
Recommendation:
I recommend that the City Council approve Proposed Resolution No. 19461 to award the bid
and authorize the execution of a contract with a projected budgetary impact of$120,000, for
Residential and Small Commercial Water Meters to Rural Pipe & Supply, of Jasper, TX, for
the Utility Operations Department.
Bucket Considerations:
This equipment will be maintained in our Warehouse inventory and charged to the appropriate
account when used; #410-1253-532.35-00 for routine replacement meters/equipment, #414-
1621-532.85-00 for new customer meters/connections.
P. R. No. 19461
10/26/16 ds
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AWARDING THE BID AND
AUTHORIZING THE EXECUTION OF A CONTRACT
FOR THE PURCHASE OF BADGER METERS FOR THE
UTILITY OPERATIONS DEPARTMENT WITH RURAL
PIPE & SUPPLY OF JASPER, TEXAS; WITH A
BUDGETARY IMPACT OF $120,000.00. FUNDS ARE
AVAILABLE IN ACCOUNT NOS. 410-1253-532.35-00 &
414-1621-532.85-00.
WHEREAS, the Utility Operations Department routinely installs and replaces meters
throughout the City; and,
WHEREAS, the City Standard for meters includes those as manufactured by Badger
Meter and Sensus; and,
WHEREAS, Badger Meter sells its product through distributors exclusive to geographic
areas; and,
WHEREAS, the current distributor for our area (sole source) is Rural Pipe & Supply;
and,
WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section
3-105 Sole Source Procurement, b) Compatibility—The product must match an existing brand of
equipment for compatibility and is available from only one supplier; and,
WHEREAS, this procurement is exempt from the bid process under Texas Local
Government Code Section 252.022, General Exemptions (A) (7) (D), captive replacement parts
or components for equipment; and,
WHEREAS, the sole source for bids has been evaluated by Utility Operations (quote
sheet attached as Exhibit"A"),NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
P. R. No. 19461
10/26/16 ds
Page 2 of 3
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute, on behalf of the City of Port Arthur, a contract between the City of Port Arthur and
Rural Pipe & Supply, for the unit prices shown in Exhibit "A", with a budgetary impact of
$120,000.00, as shown in the contract attached as Exhibit"B"; and,
THAT,funding for this material is provided for in the Utility Operations budget; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of , 2016
at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: Mayor
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED FOR ADMINISTRATION:
Sherri Bellard Brian McDougal
City Secretary City Manager
P. R. No. 19461
10/26/16 ds
Page 3 of 3
APPROVED AS TO FORM:
�6( ,-04t(;iifi( 4Q/non00
.�alecia Tiz fton Williams, CPPB
City Attorney Acting Purchasing Manager
Dr. Jimmie Johnson, PhD
Assistant City Manager
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
Jerry Dale, CPA/CGFO tt t o
Director of Finance
P. R. No. 19461
10/26/16 ds
Exhibit "A"
(Quote)
May 2015
City of Port Arthur
Meters & Metering Systems (AMR & Non-AMR)
GENERAL INFORMATION
These specifications are for the furnishing of Meters and Encoded Registers with a 5 foot
wire that has a connector for Itron transmitters, delivered FOB, Water Utilities Service
Center, 111 H.O. Mills Blvd., Port Arthur, Texas 77640. All equipment shall be as
manufactured by Badger Meter, Inc. or Sensus Metering Systems, as specified below. All
meters shall meet AWWA C700. If a vendor offers any additional, optional, or alternate
bid items, it should be so noted on the below bid form to be considered a part of the
bid.
The estimated quantities listed below are for bidding purposes only, as funding allows and
does not require the City to purchase these amounts. All meters to register in US
gallons. All AMR meters shall include AMR HR-E encoder registers, as specified. In order
to provide for field accuracy and pressure testing, certain meters will utilize optional bronze
NPT test ports/plugs with caps to cover test ports and stainless steel strainers integral to
the meter casing. Please provide unit prices for each of the following bid items:
Positive Displacement/Turbo Meters w/bronze chamber and Encoders w/ltron connector
Item # Est. Item Unit Total
Quantity Description Price
1 400 5/" x 3/" M-25LL bronze meter 4144. gS > 7 YID oQ •
•
2 50 1" x 1" M-55LL bronze meter ',733,04 164 oe
3 5 11/2"x 11/2" M-120 bronze, flanged *312) ,a 3 /icO. �S I
4 10 11/2" x 1%2" M-120 bronze, flanged w/test 6x4plug QB 945 34 27. -o
5 5 2" x 2" M-17OLL bronze, flanged 4,5'3/.''" 124,y y 4-5-
6
s'6 10 2" x 2" bronze, M-170 flanged w/test plug .56Z, a%
7 400 HR-E Encoder M-25 HR-E W/Itron ILC 5'connector wire
For 5/8" M-25LL meter "a; 0€ ,j-2k am 041
8 50 HR-E Encoder M-55 HR-E W/Itron ILC 5'connector wire
For 1" M-55 meter ''d73 . ,o Al3os-o. els
May 2015
9 15 HR-E Encoder M-120 HR-E W/Itron ILC 5'connector wire
For 1 1/2" M-120 meter /23o
10 25 HR-E Encoder M-170 HR-E W/Itron ILC 5'connector wire
For 2" M170 meter 14,1.°° 4203b
11 2 HR-E Encoder T-200 HR-E Wilton ILC 5'connector wire
For 2"T 200 meter `11 ' 9)/' 1/g,4"!_ ++
Turbine/Turbo/Compound/Meters
{
HR-E encoder T-200, HR-E w/itron ILC 5' encoder wire for 2" T-200.
Item # Est. Meter Unit Total
Quantity Description Price
12 2 2"x 2"T-200 round bronze flanged 6-53.°e 4/30G "p
13 5 2"x 2"T-200 Elliptical bronze, flanged w/test plug 6ga.g7 434v4 45s
Fire Line Metering Assemblies (manufacturer as noted below)
Shall include UL listed fire service meter, strainer, detector check valve, test ports/plugs
with caps to cover test ports and bypass piping, as applicable, for low flow, turbo or
positive displacement meter. Also to include HR-E encoder Registers w/ITRON
COMPATIBLE CONNECTOR 5' WIRE.
Item # Est. Meter Unit Total
Quantity Description Price
14 4 3" Omni T2 Turbo Meter w/itron wire 442+of 04496. eg
�✓/rivi'egra I S 7'4/Al e...C.wch.a4s res/,lugs
IyT-.e e Nei dors t' d
15 4 3" Omni C2 Compound Meter w/itron wire 4 / $'O.�fl 7$2o.'o
16 5 4" Omni T2 Turb Meter w/itron w ree `'�/ ,23•€
.CC gYcp &I
17 5 4" Omni C2 Compound Meter w/itron wire ,ZQS:5-45 t ?75 ;8-
18
818 5 4" Omni F2 Compact Meter w/ltron wire X34/6•13`9 /T a5409
May 2015
19 5 6" Omni C2 Compound Meter w/itron wire X4/74.5' 41.71oj 8'7.?. Q�
20 5 6" Omni F2 Compact Meter w/itron wire ��/4/.3 ,4 d 04;3(�8 3
21 5 8" Omni C2 Compound Meter w/itron wire a0O7.6f- 41? 36"4 *°
22 5 8" Omni F2 Compact Meter w/itron wire /0802.`x' .5-1 0/2. °e
23 5 10" Omni F2 Compact Meter w/itron wire I/. en9 7S/Oo0 618
/q// .Circ, -5�✓/cam rr��r�ers 'NC/vci� OL FM S+LrA;A.,e s
'4P-E e is b/c/-S- SYe/V// rG c ,
/4-SM A,
Miscellaneous Items
Item # Est. Item Unit Total
Quantity Description Price
24 5 3" Fire Hydrant turbo meter w/backflow
Preventer and HR-E Encoderx48/,20 /2 4o6 °°
7S/4 Oso &o,M,
Bidder:
XurA4/ ripe- 0r,
Name of Compariy �` I.nature
, e /5-40sp�/ Tum7�9s /
Address City State Zip
409-384-Se 00 4eq - a363
Phone FAX
P. R. No. 19461
10/26/16 ds
Exhibit "B"
(Contract)
P. R. No. 19461
10/26/16 ds
PURCHASING CONTRACT
AGREEMENT FOR BADGER METERS
THIS AGREEMENT is made this the of , 2016, by
and between an individual, firm partnership or corporation, Rural Pipe & Supply of
Jasper, TX hereinafter called "Vendor", and the City of Port Arthur, a municipal
corporation organized under the laws of the State of Texas, hereinafter called the
"Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1 . The term of this Contract shall be for one (1) year from the date that it is
signed by the City unless sooner terminated under the provision hereof. The City can
terminate this contract at its convenience which includes, but not limited to, funding not
being available in any budget cycle with thirty (30) days written notice.
2. The Vendor will provide BADGER Meters, as delineated and submitted in
their quote dated August 2, 2016.
3. During the term of this Contract, the Vendor will furnish all of the materials
and supplies, as stated in the specifications, described as:
Badger Meters
4. The Vendor agrees to deliver all materials on an as-needed basis during
the term of this contract, in an amount of $110,000.00 in the unit prices as stated the
proposal dated August 2, 2016.
5. The term "Contract Documents" means and includes the following:
A. Agreement
B. Specifications/Quote
C. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their
respective heirs, executors, administrators, successors and assigns.
Product Data Sheet
PHYSICAL DIMENSIONS OF METERS WITH INTEGRAL STRAINER
MPTTest Port asn`dI Test Plug
l — 0
__ 7 � . r
.._.........I •rl,
. k ark c
lit
-,_ 1111;4 VW
MI
— 'I
E B A I
e
Figure 2:Physical dimensions
!I!
2" CA 4 q
Turbo Series Model 160 200 200 450 1000
Meter Flanges Elliptical Elliptical Round Round Round
Meter&Pipe Size 1-1/2 in.(40 mm) 2 in.(50 mm) 2 in.(50 mm) 3 in.(80 mm) 4 in.(100 mm)
Net Weight 14.3 lb(6.5 kg) 24 lb(11 kg) 26 lb(12 kg) 491b(22 kg) 60 lb(27.22 kg)
Shipping Weight 16.8 lb(7.6 kg) 28 lb(13 kg) 30 lb(14 kg) 55 lb(25 kg) 70 lb(31.75 kg)
Number of Boits 2 2 4 4 8
NPT Test Port
&Test Plug 1 in.(25.4 mm) 1-1/2 in.(40 mm) 1-1/2 in.(40 mm) 2 in.(50 mm) 2 in.(50 mm)
(Standard)
Length(A) 13 in.(330 mm) 17 in.(432 mm) 17 in.(432 mm) 19 in.(483 mm) 23 in.(584 mm)
Width(B) 5-7/32 in.(133 mm) 5-27/32 in.(148 mm) 6 in.(152 mm) 7-1/2 in.(191 mm) 9 in.(229 mm)
Height(C) 6-9/32 in.(159 mm) 6-1/2 in.(165 mm) 7-3/32 in.(180 mm) 8-15/16 in.(227 mm) 9-21/32 in.(245 mm)
Flange(D) 51164 in.(20 mm) 27/32 in.(47 mm) 5/8 in.(16 mm) 27/32 in.(21 mm) 13/16 in.(21 mm)
Boit Circle(E) 4 in.(102 mm) 4-1/2 in.(114 mm) 4-3/4 in.(121 mm) 6 in.(152 mm) 7-1/2 in,(191 mm)
Centerline(F) 1-27/32 in.(47 mm) 2-1/16 in.(52 mm) 2-5/8 in.(67 mm) 3-19/32 in.(91 mm) 4-5/16 in.(109 mm)
{
July 2016 RTS-DS-00320-EN-05 Page 5
May 2015
City of Port Arthur
Meters & Metering Systems (AMR & Non-AMR)
GENERAL INFORMATION
These specifications are for the furnishing of Meters and Encoded Registers with a 5 foot
wire that has a connector for Itron transmitters, delivered FOB, Water Utilities Service
Center, 111 H.O. Mills Blvd., Port Arthur, Texas 77640. All equipment shall be as
manufactured by Badger Meter, Inc. or Sensus Metering Systems, as specified below. All
meters shall meet AWWA C700. If a vendor offers any additional, optional, or alternate
bid items, it should be so noted on the below bid form to be considered a part of the
bid.
The estimated quantities listed below are for bidding purposes only, as funding allows and
does not require the City to purchase these amounts. All meters to register in US
gallons. All AMR meters shall include AMR HR-E encoder registers, as specified. In order
to provide for field accuracy and pressure testing, certain meters will utilize optional bronze
NPT test ports/plugs with caps to cover test ports and stainless steel strainers integral to
the meter casing. Please provide unit prices for each of the following bid items:
Positive Displacement/Turbo Meters w/bronze chamber and Encoders w/Itron connector
Item # Est. Item Unit Total
Quantity Description Price
1 400 %" x 3/" M-25LL bronze meter I/44. q-5-'1/7 f8 °E•
2 50 1" x 1" M-55LL bronze meter `x/33.04 4. (0 ,
3 5 1'/2"x 11/2" M-120 bronze, flanged `3,6-6 ,a3 f,`750. /S
4 10 11/2"x 1W M-120 bronze, flanged w/test plug 'W. QB
sir 34n go
5 5 2"x 2" M-17OLL bronze, flanged (i.r3/.'" 124, a�
6 10 2" x 2" bronze, M-170 flanged w/test plug `"5Z1 . $— I_c: , Go
7 400 HR-E Encoder M-25 HR-E W/Itron ILC 5'connector wire
For 5/8" M-25LL meter ,1-27/� Od griz� Zam
l0 oo
8 50 HR-E Encoder M-55 HR-E W/Itron ILC 5'connector wire
For 1" M-55 meter P1173 . '° /3350. at
P. R. No. 19461
10/26/16 ds
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of
which shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2016.
WITNESS: CONTRACTOR:
Rural Pipe & Supply
By:
(Signature)
Print Name
Title
SIGNED AND AGREED to on the day of , 2016.
WITNESS: CITY OF PORT ARTHUR:
By:
City Secretary Brian McDougal, City Manager
May 2015
9 15 HR-E Encoder M-120 HR-E W/Itron ILC 5'connector wire
For 1 1/2" M-120 meter lie ,p° 47123.00'2
10 25 HR-E Encoder M-170 HR-E W/Itron PLC 5'connector wire
For2" M170 meter ,20322• � I
11 2 HR-E Encoder T-200 HR-E W/ltron ILC 5'connector wire
For 2"T 200 meter f°' 4684'°
Turbine/Turbo/Compound/Meters
HR-E encoder T-200, HR-E w/itron ILC 5' encoder wire for 2" T-200.
Item # Est. Meter Unit Total
Quantity Description Price
12 2 2" x 2" T-200 round bronze flanged 6-C. op 4//3A 6"-
13 5 2"x 2'T-200 Elliptical bronze, flanged w/test plug defe.17 134 ,4,�4
Fire Line Metering Assemblies (manufacturer as noted below)
Shall include UL listed fire service meter, strainer, detector check valve, test ports/plugs
with caps to cover test ports and bypass piping, as applicable, for low flow, turbo or
positive displacement meter. Also to include HR-E encoder Registers w/ITRON
COMPATIBLE CONNECTOR 5' WIRE.
Item # Est. Meter Unit Total
Quantity Description Price
14 4 3" Omni T2 Turbo Meter w/itron wire `;0/,2¢ tl" C2,4496. o�
w/ -Ac//e4 ' ,dc,',d ,es///aI5.
e t✓ew dors .�'� ,.4-a�./ =t e.
oe A
15 4 3" Omni C2 Compound Meter wlitron wire 42l/Far-o. - 7$2 7.'v
16 5 4' Omni T2 Turbo Meter w/itron wire " / , 23. 48 //s*"
av �.w i a<-7743,4%
�e s,� �v}s
17 5 4" Omni C2 Compound Meter w/itron wire ,01.53 ,1'/4 7757;9-8-
18
-18 5 4" Omni F2 Compact Meter w/ltron wire 39/6.64) 41 /3'a,S4etf2
May 2015
19 5 6" Omni C2 Compound Meter w/itron wire 14/74.6 ' .70/R72, Q''
20 5 6" Omni F2 Compact Meter w/itron wire *4/ 6,12- ctee2e3 6.T 3,
21 5 8" Omni C2 Compound Meter w/itron wire SQp7°- ilio#3c/p 36"`"2
22 5 8" Omni F2 Compact Meter w/itron wire <...1170 802.4' *Slit/ 0/2. ---
23
/2. -
23 5 . 10" Omni F2 Compact Meter w/itron wire I/S'pc d� 7SOo0 618
RN ,4---,ic, 5eiV icy me/e..i"� ..vc/vde- 4.'C. <'Ai/SLrA.,i eels- /
,e/R-E' e_,Ilers?K 2TTrca A/ .2"--Z C ,
FISM A,
Miscellaneous Items
Item # Est. Item Unit Total
Quantity Description Price
24 5 3" Fire Hydrant turbo meter w/backflow ,,GG
Preventer and HR-E Encoder "a�#8/,2O ''i/2, 404 De
7-s , 4cc rii 8PM,
Bidder:
a
Ttirq,1 Ape. 01 5-Lipp/I,/ , cName of Company :nature
P0, &c9X 4�� st -7-iv,“ 7 9.5/
Address City State Zip
Phone Q-384-5-e cc FAX q - �,gd Q363
t
Product Data Sheet
PHYSICAL DIMENSIONS OF METERS WITH INTEGRAL STRAINER
NPTTest Part and Test Plug
_ ro
MINK > !1
„db. ah, .
'' we Iri i - >I�1
e B 1- A ]
B
Figure 2:Physical dimensions
2" 3 4. �r
Turbo Series Model 160 200 200 450 1000
Meter Flanges Elliptical Elliptical Round Round Round
Meter&Pipe Size 1-1/2 in.(40 mm) 2 in.(50 mm) 2 in.(50 mm) 3 in.(80 mm) 4 in.(100 mm)
Net Weight 14.3 lb(6.5 kg) 24 lb(11 kg) 26 lb(12 kg) 49 lb(22 kg) 60 lb(27.22 kg)
Shipping Weight 16.8 lb(7.6 kg) 28 lb(13 kg) 30 lb(14 kg) 55 lb(25 kg) 70 lb(31.75 kg)
Number of Bolts 2 2 4 4 8
NPT Test Port
&Test Plug 1 in.(25.4 mm) 1-1/2 in.(40 mm) 1-1/2 in.(40 mm) 2 in.(50 mm) 2 in.(50 mm)
' (Standard)
Length(A) 13 in.(330 mm) 17 in.(432 mm) 17 in.(432 mm) 19 in.(483 mm) 23 in.(584 mm)
Width(8) 5-7/32 in.(133 mm) 5-27/32 in.(148 mm) 6 in.(152 mm) 7-1/2 in.(191 mm) 9 in.(229 mm)
Height(C) 6-9/32 in.(159 mm) 6-1/2 in.(165 mm) 7-3/32 in.(180 mm) 8-15/16 in.(227 mm) 9-21/32 in.(245 mm)
Flange(D) 51/64 in.(20 mm) 27/32 in.(47 mm) 5/8 in.(16 mm) 27/32 in.(21 mm) 13/16 in.(21 mm)
Boit Circle(E) 4 in.(102 mm) 4-1/2 in.(114 mm) 4-3/4 in.(121 mm) 6 in.(152 mm) 7-1/2 in,(191 mm)
Centerline(F) 1-27/32 in.(47 mm) 2-1/16 in.(52 mm) 2-5/8 in.(67 mm) 3-19/32 in.(91 mm) 4-5/16 in.(109 mm)
••
July 2076 RTS-DS-00320-EN-05 Page S
Badger Meter
11 November 2016
VIA EMAIL
City of Port Arthur
Attn: Yolanda Goudeaux
PO Box 1089
Port Arthur, TX 77640
Re: Sole Source Letter
Dear Ms. Goudeaux,
This fetter will confirm that Rural Pipe & Supply of Jasper, TX is the sole authorized
distributor of Badger Meter, Inc. utility products for the City of Port Arthur, TX.
We appreciate your continued support of Badger Meter products through Rural Pipe &
Supply.
Sincerely,
BADGER METER, INC.
472Z-ae-A._
Rebecca L. Loomans
Assistant Secretary
RLL/kao
cc: Toby Sledge, Account Manager, National Meter& Automation
Phil Pate, Rural Pipe & Supply