HomeMy WebLinkAboutPR 19568: REJECTING THE BIDS FOR REPAIR CLAMPS (BID #16-041) F.nerRs
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INTEROFFICE MEMORANDUM
WATER UTILITIES DEPARTMENT-ADMINISTRATION DIVISION
Date: November 18, 2016
To: Brian McDougal, City Manager
From: Jimmie Johnson, Ph.D., Director of Utility Operatio
RE: Proposed Resolution No. 19568
RECOMMENDATION
I recommend that the City Council approve Proposed Resolution No. 19568 rejecting all bids
received on June 22, 2016 for the purchase of repair clamps, Bid#P 16-041.
BACKGROUND
Repair clamps are used to make repairs on leaking pressure pipes. Most of these leaks are water
mains, but we do have an occasional sewer force main leak. While these clamps are designed and
constructed of stainless steel, they are meant as a temporary fix until the line can be replaced.
Many leaks we find are old repair clamps that are just past their design life.
Various sizes and types of repair clamps are used by the Utility Operations Department. Bids
were received on June 22, 2016. After bids were turned in, it was discovered there was an error
in our Repair Clamp Specification sheet. The specification allowed acceptance of clamps that
have been proven to be poor performers in field repair. New specifications are being written, a
new bidding will be held with the new specifications.
BUDGET/FISCAL EFFECT
No budget impact.
STAFFING/EMPLOYEE EFFECT
Utility Staff will coordinate with Purchasing Department to request new bids for the clamp
contract.
SUMMARY
The Utility Operations Department recommends that the City Council approve Proposed
Resolution 19568 and reject all bids for repair clamps, BID #16-041.
P. R. No. 19568
11/18/16 ds
Page 1 of 3
RESOLUTION NO.
A RESOLUTION REJECTING THE BIDS FOR REPAIR CLAMPS (BID
#16-041) FOR THE UTILITY OPERATIONS DEPARTMENT AND
AUTHORIZING RE-ADVERTISEMENT FOR BIDS WITH REVISED
SPECIFICATIONS
WHEREAS, the Utility Operations Department routinely uses repair clamps to maintain
the Water Distribution and Wastewater Conveyance pressure systems throughout the City; and,
WHEREAS, the Purchasing Division has solicited bids for such repair clamps, as
delineated in our Purchasing Policy, where sixteen (16) vendors were solicited and bid packets
were received on June 22, 2016, BID #16-041; and,
WHEREAS, the bids have been evaluated by Utility Operations and Purchasing (bid
tabulation attached as Exhibit"A"); and,
WHEREAS, clamps which have been deemed unacceptable by Utility Operations staff
and management were inadvertently included in the specifications; and,
WHEREAS, the specifications need to be revised by staff and management, and re-
advertisement for bids thereafter; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the City Council of the City of Port Arthur hereby rejects all bids for repair
clamps, BID#16-041; and,
THAT, the Utility Operations staff and management are directed to revise the bid
specifications; and,
THAT, the City Manager is authorized and directed to re-advertise with the revised
Repair Clamp specifications; and,
P. R. No. 19568
11/18/16 ds
Page 2 of 3
THAT a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of ,
2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the
following vote:
AYES: Mayor ;
Councilmembers:
NOES:
Derrick Freeman
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
_ / .
Valecia Tizeno
City Attorney
P. R. No. 19568
11/18/16 ds
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Brian McDougal
City M r
Dr. Jimmie Johnson, PhD
Assistant City Manager
i 0
Clifton Wi liams, CPPB
Acting Purchasing Manager
Exhibit "A"
(Bid Tabulation)
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