HomeMy WebLinkAboutPR 19597: REJECTING THE BIDS FOR PLACEMENT OF HOT-MIX ASPHALITIC CONCRETE (BID NO. P16-061) Energy �+
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INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: November 17, 2016
To: Brian McDougal, City Manager
From: Armando Gutierrez, Jr., P.E., Director of Public Works
RE: Proposed Resolution No. 19597
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19597 rejecting bids for the Placement of Hot-Mix
Asphaltic Concrete (Bid No. P16-061) for the City of Port Arthur, Texas and authorize re-advertisement
for bids.
BACKGROUND
The City of Port Arthur periodically requires the services of a contractor to place hot-mix asphaltic
concrete for various projects on city streets. This contract was advertised on August 24, 2016 in the Port
Arthur News and two (2) bids were received and opened on September 7, 2016 with CMM Construction
Co., Inc. of Beaumont, Texas being the lowest responsible bid. However, after the review of the bids, the
Public Works Department and the Purchasing Division determined that it was necessary to rebid the
contract because the lowest bidder did not submit the addendum as was required per bid rules and the next
bidder was significantly higher.
BUDGET/FISCAL EFFECT
N/A
SUMMARY
I recommend that the City Council approve P. R. No. 19597 rejecting bids for the Placement of Hot-Mix
Asphaltic Concrete (Bid No. P16-061) for the City of Port Arthur, Texas and authorize re-advertisement
for bids.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19597
11/27/16 rtb
RESOLUTION NO.
A RESOLUTION REJECTING THE BIDS FOR PLACEMENT OF HOT-
MIX ASPHALTIC CONCRETE (BID NO. P16-061) AND
AUTHORIZING RE-ADVERTISEMENT FOR BIDS
WHEREAS, periodically the City requires the services of a contractor to place
hot-mix asphaltic concrete for various projects; and,
WHEREAS, two (2) bids were received and opened on September 7, 2016 for
the above referenced Contract and have been evaluated by the Public Works staff and
Purchasing Manager (see Exhibit "A"); and,
WHEREAS, after the review of the bids, the Public Works Department
determined that it was necessary to rebid the contract because the lowest bidder did
not submit the addendum as was required per bid rules and the next bidder was
significantly higher; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City Council of the City of Port Arthur hereby rejects the bids for the
Placement of Hot-Mix Asphalt Concrete for the City of Port Arthur, Texas; and,
THAT, the City manager of the City of Port Arthur is hereby authorized and
directed to re-advertise the bid for the Placement of Hot-Mix Asphalt Concrete as soon
as possible; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. 19597
Page 2
READ, ADOPTED AND APPROVED this the day of , A.D. 2016
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Mayor
Derrick Freeman
ATTEST:
City Secretary
Sherri Bellard
AP"RO ED S 0 FO 'M:
t %A. 1 LCD
Valecia Tizen.
City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal
City Manager
Armando Gutierrez, Jr., P.E.
Director of Public Works
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(pLL
Clifto Williams, CPPB
Acting Purchasing Manager
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