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Home My WebLink AboutPO 6597: AMENDING THE CITY OF PORT ARTHUR BUDGET FOR FISCAL YEAR 10/1/2016 AND ENDING 09/30/2017 41 Energy .Y City of Cf,• ort mbar Texas INTEROFFICE MEMORANDUM Office of the Finance Department Date: November 22, 2016 To: Brian McDougal, City Manager From: Jerry W. Dale, Finance Director RE: Annexation Ad Budget Appropriation Nature of the request: Requiring additional funding to pay invoices to the Port Arthur News for the publication ad for the annexation of the refineries. Staff' Analysis, Considerations: It was been determined that an appropriation ordinance to cover the cost must be submitted for the City Council to approve. Recommendation: The attached Proposed Ordinance does just that and we are recommending that the City Council approve it as presented. Budget Considerations: As shown. "Remember we are here to serve the Citizens of Port Arthur" P.O BOX 1089•PORT ARTHUR,TEXAS 77641-1089•409/983-8100•www.portarthur.net P. O. NO. 6597 JWD 11.21.16 ORDINANCE NO. AN APPROPRIATION ORDINANCE AMENDING THE CITY OF PORT ARTHUR BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2016 AND ENDING SEPTEMBER 30, 2017 BY $50,743.00 FOR THE GENERAL FUND WHEREAS, in accordance with Article XII, Section 9, of the City Charter,the City Council may make emergency appropriations from time to time; and WHEREAS, the City Council may make budget amendments for emergencies under Section 102.009 and for Municipal purposes under Section 102.010 Local Government Code; and WHEREAS, on September 29, 2016, the City Council approved and adopted Ordinance 16-60, which appropriated the 2016-2017 budget; and WHEREAS, $50,743 additional funding is needed in the City Secretary's Department for the payment of invoices submitted by the Port Arthur News for the publication of the required Annexation ads (Exhibit "A"). NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the following funds/departments Budget be increased as shown: General Fund City Secretary $50,743.00 Section 3. That Section 4 of Ordinance 16-60 is amended to read: That there be and is hereby appropriated the sum of Seventy-One Million, Six Hundred Forty Six Thousand, Seven Hundred and Forty Three Dollars ($71,646,743) to the General Fund for the payment of the Operating Expenses, and necessary Capital Outlay for the City Government for the following Departments and uses: Department or Use Adopted Inc./(Dec) Amended Budget Appropriation Budget Administration $ 1,688,672 $ 1,688,672 City Secretary 1,531,370 50,743 1,582,113 City Attorney 780,938 780,938 Finance 3,430,311 3,430,311 Human Resources 725,234 725,234 Development Services 5,849,679 5,849,679 Civic Center 795,848 795,848 Parks and Recreation 2,486,208 2,486,208 Library 1,270,867 1,270,867 Police 18,674,415 18,674,415 Fire 13,132,811 13,132,811 Health 1,327,698 1,327,698 Public Works 17,515,149 17,515,149 Transfers to Other Funds 2,386,800 2,386,800 Total $ 71,596,000 $ 50,743 $ 71,646,743 Section 4. That a copy of the caption of this Ordinance be spread upon the minutes of the City Council. Section 5. That this Ordinance shall be effective immediately. READ, ADOPTED, AND APPROVED, this day of November, 2016, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: Ayes: Mayor: , Councilmembers: , NOES: . Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 1 / r alecia Tzeno♦'ty Attor APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager Jerry W. Dale, Director of Finance EXHIBIT "A" F 1 BILLING PERIOD ADVERTISER/CLIENT NAME l•'I" NI:'1'111 t,r 1�: ' Fie 11/2/2016 CITY OF PORT ARTHUR OD I,J'"I -, 7 7 s TOTAL AMOUNT DUE UNAPPUEO AMOUNT TERMS OF PAYMENT N $25,371.36 Net 30 days CURRENT NET AMOUNT DUE 30 DAYS 60bAYS OVER90DAYS 14.0 $ 25,371.36 $0.00 0 $ ;.. PAGE 8 BILLING DATE BILLED ACCOUINT NAME AND ADDRESS REMITTANCE ADDRESS 1""",1 1 11/2/2016 CITY OF PORT ARTHUR Port Arthur News ""',a BILLED ACCOUNT NUMBER ATTN:BERNADETTE-ACCT PAYABLE PO Box 789 1'- 7 ,.,k.. 60851 P 0 BOX 1089 Port Arthur,Texas 77542 PORT ARTHUR TX 77641 60851 PLEASE DETACH AND RETURN UPPER PORTION WITH YOUR REMITTANCE DATE NEWSPAPER REFERENCE DESCRIPTION-OTHER COMMENTS/CHARGES SIZE/BILLED TIMES TE Balance Forward $0.00 2-Nov 163412 ANNEXATION OF TERRITORY 189 $16.78 $3.171.42 2-Nov 163407 ANNEXATION OF TERRITORY 189 $16 78 $3,171.42 2-Nov 163406 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 2-Nov 163398 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 2-Nov 163395 ANNEXATION OF TERRITORY 189 $16 78 $3,171.42 2-Nov 163392 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 2-Nov 163389 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 2-Nov 163387 ANNEXATION OF TERRITORY 189 516.78 $3,171.42 $25,371.36 STATEMENT OF ACCOUNT-AGING OF PAST DUE AMOUNTS CURRENT NET AMOUNT DUE 30 DAYS 60 DAYS OVER 90 DAYS UNAPPLIED AMOUNT TOTAL AMOUNT DUE $25,371.36 $ - $ - $ - $25,371.36 PORT ARTHUR NEWS 2349 Memoaral Blvd P.O.Roe 789 Port A 1h,6 Teem 776410769 UNAPPLIED AMOUNTS ARE INCLUDED IN TOTAL AMOUNT DUE ADVERTISER INFORMATION INVOICE NUMBER BILLING PERIOD BILLED ACCOUNT NUMBER ADVERTISER/CUENT NUMBER ADVERTISER'CUENT NAME 60851 11/2/2016 60851 60851 CITY OF PORT ARTHUR ijirl3- _-- BILLING PERIOD ADVERTISER/CLIENT NAME 1-(917T1 t H t 1ihe ..1-:1-141 I: 11/9/2016 CITY OF PORT ARTHUR N- --- -_,1 s TOTAL AMOUNT DUE $25,371.36 UNAPPLIED AMOUNT TERMS OF PAYMENT Net 30 days CURRENT NET AMOUNT DUE 30 DAYS 60 DAYS - OVER 90 DAYS $ 25,371.36 $0.00 0 $ - PAGE s BILLING DATE BILLED ACCOUNT NAME AND ADDRESS REMITTANCE ADDRESS 1 11/9/2016 CITY OF PORT ARTHUR Port Arthur News BILLED ACCOUNT NUMBER ATTN:BERNADETTE-ACCT PAYABLE PO Box 789 60851 P 0 BOX 1089 Port Arthur,Texas 77542 PORT ARTHUR TX 77641 60851 PLEASE DETACH AND RETURN UPPER PORTION WITH YOUR REMITTANCE DATE NEWSPAPER REFERENCE DESCRIPTION•OTHER COMMENTSICI LARGES SIZE/BILLED TIMES/RATE Balance Forward $0.00 9-Nov 163412 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 9-Nov 163407 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 9-Nov 163406 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 9-Nov 163398 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 9-Nov 163395 ANNEXATION OF TERRITORY 189 $16.78 $3,171 42 9-Nov 163392 ANNEXATION OF TERRITORY 189 516.78 $3,171 42 9-Nov 163389 ANNEXATION OF TERRITORY 189 $16.78 $3,171.42 9-Nov 163387 ANNEXATION OF TERRITORY 189 $16.78 S3,171.42 $25,371.36 STATEMENT OF ACCOUNT-AGING OF PAST DUE AMOUNTS CURRENT NET AMOUNT DUE 30 DAYS 60 DAYS OVER 90 DAYS UNAPPLIED AMOUNT TOTAL AMOUNT DUE $25,371 36 S - $ - S - $25,371.36 PORT ARTHUR NEWS 2349 Memorise Blvd P.O By,789 Port A,Ihm,Texas 77641 0769 UNAPPLIED AMOUNTS ARE INCLUDED IN TOTAL AMOUNT DUE ADVERTISER INFORMATION INVOICE NUMBER BILUNG PERIOD BILLED ACCOUNT NUMBER ADVERTI6ERICLIENT NUMBER AOVERTISERICLIENT NAME 60851 11/9/2016 60851 60851 CITY OF PORT ARTHUR