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HomeMy WebLinkAboutPR 19573: MOU COMMUNITY HEALTH CHOICE, INC., City of oP I- Texas DATE: November 30, 2016 To: Brian McDougal, City Manager From: Judith A. Smith,RN, BSN RE: Approval of a Memorandum of Understanding Between Community Health Choice, Inc., a Texas non-profit corporation licensed by the State of Texas, and the City of Port Arthur. Nature of the Request: This Memorandum of Understanding is being made and entered into between Community Health Choice, Inc., a Texas non-profit corporation licensed by the Texas Department of Insurance and the City of Port Arthur to increase access, and improve the quality of healthcare services and healthcare education to low income, underserved and/or uninsured residents of Jefferson County and surrounding areas by providing funding in the amount of$75,000. Analysis, Considerations: The Memorandum of Understanding will be used for educational purposes for low income pregnant clients being served by the Nurse Family Partnership Program in the City of Port Arthur Health Department. Recommendations: It is recommended that the City Council approve P.R. No. 19573, a Memorandum of Understanding between Community Health Choice and the City of Port Arthur. Budget Considerations: Community Health Choice is awarding $75,000 to the City of Port Arthur's Nurse Family Partnership Program. See attached budget detail sheet. "REMEMBER WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHUR" P.O.BOX 1089•PORT ARTHUR,TX 77641-1089.409/'983-8101•FAX 409/982-6743 P. R. NO. 19573 11/30/16-js RESOLUTION NO. A RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN COMMUNITY HEALTH CHOICE, INC., A TEXAS NON-PROFIT CORPORTION LICENSED BY THE TEXAS DEPARTMENT OF INSURANCE AND THE CITY OF PORT ARTHUR HEALTH DEPARTMENT. WHEREAS, Community Health Choice, Inc., is a Texas non-profit corporation licensed by the Texas Department of Insurance to operate as a HMO, or health maintenance organization and; WHEREAS, The purpose of this Memorandum of Understanding is to help increase access, improve the quality of healthcare services and healthcare education to low-income first time pregnant mothers being served by the Nurse Family Partnership Program, as well as to provide outreach and growth opportunities for the Community by providing funding in the amount of$75,000. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That, the facts and opinions in the preamble are true and correct. Section 2. That, the City Manager and City's Health Director are herein authorized to execute the Memorandum of Understanding, in substantially the same form as attached hereto as Exhibit"A". Section 3. That, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. No. 19573 11/30/16-js READ, ADOPTED, AND APPROVED, this day of December, 2016 A.D., at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following Vote: AYES: Mayor: • Councilmembers: ; NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: 714( /41, Val Tizen•/ ► ey APPROVED FOR ADMINISTRATION: UCt ani git. &srt) Brian McDougal, With A. Smith, RN, BSN City Manager Director of Health Services EXHIBIT "A" MEMORANDUM OF UNDERSTANDING THE STATE OF TEXAS § COUNTY OF HARRIS § This Memorandum of Understanding is made and entered into by and between Community Health Choice, Inc., a Texas non-profit corporation licensed by the Texas Department of Insurance to operate as a HMO, or health maintenance organization ("Community") and City of Port Arthur Health Department. Either Community or City of Port Arthur Health Department may be a"Party" or together, "Parties." RECITALS 1. The Parties hereby agree to the terms of this Memorandum of Understanding ("MOU"), made effective upon full execution, and which shall remain in effect for one (1) year from the date of the last signature, unless sooner terminated by either Party. 2. The purpose of this MOU is to increase access, and improve the quality of healthcare services and healthcare education available to low-income, underserved and/or uninsured residents of Jefferson County and surrounding areas, as well as Community Members and potential Members. A goal will be improved healthcare for Community members and other residents of Community's service delivery, as well as to provide outreach and growth opportunities for Community. The general description of the proposal for the project is attached hereto and made a part of this MOU. 3. In furtherance of the purposes stated above, and for the mutual benefit of the Parties, Community and City of Port Arthur Health Department now enter into this Memorandum of Understanding. NOW, THEREFORE, in consideration of the mutual promises contained herein, the sufficiency of which is hereby acknowledged, Community and City of Port Arthur Health Department agree as follows: SCOPE AND UNDERSTANDING 1. Scope and Funding from Community to City of Port Arthur Health Department a. On or about January 31, 2016, Community shall make available to City of Port Arthur Health Department funding in the amount of$75,000.00. b. It is understood that the funding may not be exhausted during the time frame of this MOU. It is understood that if the scope of this MOU includes a continuing project, then this MOU shall continue to renew automatically for 12 month terms EXCEPT that there shall be no further or additional funding provided. Any additional scope, or further or additional monetary terms or conditions must be provided for in a written amendment to this MOU, and shall be subject to the approval of Community and its Board of Directors. c. It is understood that Community is under NO obligation whatsoever to provide funding beyond the amount in Section 1.a. of this MOU. d. It is understood that the listing of uses for these funds as set forth herein are neither requirements nor an exhaustive list, and any project may entail changes, adjustments and additions which will be discussed between the parties. e. It is understood and agreed that the only responsibility of Community under this MOU is to provide the agreed funding. Community has no other obligation, and has presented no promises or assurances of any other scope or kind whatsoever. 2. Scope — Responsibilities of City of Port Arthur Health Department to Community a. See attachment for description of project. Attachment is fully incorporated herein and made part of this MOU. Should any term of the MOU be found to be in conflict with the attachment, then the MOU shall control. b. City of Port Arthur Health Department understands and agrees that it will present a written report to Community no less than twice during the term of this MOU. These reports shall be completed and given to Community 2 no later than six months from the effective date of this MOU and again no later than twelve months from the date the effective date of this MOU. At a minimum, these reports shall contain the following detailed information: • How much of the funding has been spent to date and how the funds were spent/used; • All results of funding spent to date both qualitatively as well as quantitatively as outlined the organization's description in its proposal of the metrics by which the program's outcomes would be measured; • Any barriers encountered in implementing the project or any necessary changes to the scope of the project; • Expectations of benefits going forward. Community may ask for additional information and City of Port Arthur Health Department should make that available if possible and practicable. City of Port Arthur Health Department understands that it may be asked to present a report to the Community Board of Directors in person at some time. 3. Understanding of the Parties It is further understood and agreed, such understanding and agreement also being of the absolute essence to this MOU, that the consideration set forth herein has been determined and agreed upon by the Parties to be of equal value and mutual benefit, and there is no promise or assurance of any additional monetary agreement whatsoever or money due to be exchanged at this time or any time in the future, other than what is set forth herein. 4. Notices All notices hereunder by either Party to the other shall be in writing, delivered personally, by certified or registered mail, return receipt requested, or by overnight courier, and shall be deemed to have been duly given when delivered personally or deposited in the United States mail, postage prepaid, addressed as follows: 3 If to Community: Community Health Choice, Inc. 2636 South Loop West, 9th Floor Houston, TX 77054 Attn.: CEO/President And copied to: Community Health Choice 2636 South Loop West, 9th Floor Houston, TX 77054 Attn.: Senior VP, Finance If to City of Port Arthur Health Department: City of Port Arthur Health Department 449 Austin Ave. Port Arthur, Texas 77640 Attn: Karla Quigley And to such other persons or places as either Party may from time to time designate by written notice each to the other. Either party may change their designated address for notice by notifying the other in writing seven (7) days prior to the change. 5. Independent Contractors It is expressly understood and agreed by the Parties that nothing contained in this MOU shall be construed to create a joint venture, partnership, agency or other affiliation or like relationship. It is specifically understood and agreed that the relationship between the Parties is and shall remain that of independent parties. 6. No Personal Liability Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body, which may be a party hereto. The Parties agree that no provision of this MOU is any way intended to constitute a waiver of any immunity from suit or liability that either Party may have by operation of law. 4 7. Entire Agreement This MOU contains the entire agreement between the Parties regarding the subject matter herein. Any oral representations or modifications concerning this understanding shall be of no effect. This understanding may be amended only by a written instrument executed by duly authorized representatives of the Parties hereto. 8. Legality This MOU is subject to all present and future valid laws, orders, rules and regulations of the United States of America, the State of Texas and any other regulatory body having jurisdiction. Venue for any action arising out of this agreement shall be in a court of competent jurisdiction in Harris County, Texas exclusively. 9. Community Not Obligated to Third Parties Community is not made obligated or liable under this MOU to any party other those parties specified herein. 10. No Assignment Neither party may assign any element of this MOU or its subject matter to any other party without the other party's express written permission. 11. Records The Parties agree to maintain full and accurate records with respect to all matters under this MOU for ten (10) years after the MOU terminates, or such longer period as my be required by applicable law. 12. City of Port Arthur Health Department warrants and assures that it is not prohibited, barred or restricted from participation in any State or federal healthcare program. 13. Term and Termination The term of this Memorandum of Understanding is from the date of execution by each Party until one year from the date of the latest signature, unless sooner terminated by either party. 5 SIGNATURES & CERTIFICATION OF FUNDING FOLLOWS IN WITNESS WHEREOF, this Memorandum of Understanding has been executed on behalf of both Parties by a duly authorized representative of each Party. COMMUNITY HEALTH CHOICE, INC. City of Port Arthur Health Department Kenneth Janda President and CEO Date: Date: Approved: Saira Shah VP Administration& Legal Affairs CERTIFICATION OF FUNDING It is certified that Community Health Choice, Inc. has appropriated funding in the amount of$75,000.00 for the forgoing Memorandum of Understanding. Richard Lee Sr. VP, Finance 6 Proposed Spending for the Coommunity Health Choice Grant Money Proposed Expenditure Justification Amount Balance Grant amount awarded $ 75,000.00 Children's books To have a supply of children's $5,000.00 $70,000.00 books on hand to be given to clients when teaching them the importance of reading to their babies. Hands-on teaching equipment To assist the Nurse Home $7,000.00 $63,000.00 Visitors in teaching various topics. DVDs To supplement learning on $5,000.00 $58,000.00 various topics. Billboards To increase public awareness of $6,000.00 $52,000.00 the NFP program T-shirts/Polo type shirts for NFP staff To identify team members at $2,000.00 $50,000.00 community functions. Jackets/Rain Jackets for Nurses Jackets with NFP logo for Nurse $1,000.00 $49,000.00 Home Visitors' to wear in the field for safety to identify them and to increase public awareness Lab jackets for NFP staff Lab-type warm-up jackets for $1,000.00 $48,000.00 NFP staff to wear to increase community awareness. Book shelves To hold Children's books and $2,000.00 $46,000.00 supplies Contractual Items for food To provide food, services, $4,000.00 $42,000.00 supplies for required NFP client health events Part-Time marketing intern To market the NFP program to $30,000.00 $12,000.00 area Obstetricians and Pediatricians at least 4 times in a 12 month period to increase awaerness in the medical community. Promotional items To purchase promotional items $3,000.00 $9,000.00 to be given away at Health Fairs to increase community awareness. Training & Education NFP trainings, Texas Home $9,000.00 $0.00 visiting training, Touchpoints training- all to enhance practice.