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Home My WebLink AboutPR 19601: PURCHASE OF (8) CHEVROLET TAHOE POLICE VEHICLES FROM CALDWELL THROUGH BUYBOARD, $352,966.00 P.R. No. 19601 12/13/16 updated mb/gt RESOLUTION NO. A RESOLUTION AUTHORIZING THE TOTAL PURCHASE OF EIGHT (8) CHEVROLET TAHOE POLICE VEHICLES FROM CALDWELL COUNTRY CHEVROLET, CALDWELL, TEXAS, THROUGH BUYBOARD COOPERATIVE PURCHASING PROGRAM IN THE TOTAL AMOUNT OF $352 , 966 . 00 ; FUNDING AVAILABLE IN TWO SEPARATE ACCOUNTS . ACCOUNT NO. 115-1101-521 . 93-00 WILL FUND ONE COMMERCIAL VEHICLE ENFORCEMENT UNIT. ACCOUNT NO. 625-1801-521 . 93-00 WILL FUND THE REMAINING SEVEN POLICE VEHICLES . WHEREAS, per Resolution No. 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with the BuyBoard Cooperative Purchasing Program(BuyBoard) ; and WHEREAS, the Police Department wishes to purchase eight (8) Chevrolet Tahoe police vehicles, which will be used to replace the patrol vehicles that have either exceeded their mechanical limits or exported to another City Department; and WHEREAS, a copy of the contract pricing worksheets for these vehicles is attached as Exhibit A; and WHEREAS, the City' s justification forms for vehicle replacement are attached as Exhibit "B"; and, WHEREAS, funds for this purchase are available in two separate accounts number 625-1801-521 . 93-00 and 115-1101- 521 . 93-00 . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct. Section 2 . That the Police Department is hereby authorized and directed to purchase eight (8) Chevrolet Tahoe police vehicles from Caldwell Country Chevrolet, of Caldwell, Texas, through BuyBoard Cooperative Purchasing Program in the total amount of $352, 966. 00 . P.R. No. 19601 11/22/16 mb Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of , A.D. , 2016, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES : Mayor: Councilmember: NOES : Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary N A:PROVED . S TO FORM: / d 44 11111 Val r lM o, Cit •• tli�11.11W APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager APPROVED AS TO AVAILABILITY OF FUNDS: / -e....., i.Sr/_. Jerry rale, Director of Finance ytI )1-41,1./.4A., Clifton Williams, Purchasing Manager P.R. No. 19601 11/22/16 mb EXHIBIT "A" flcz PC- r>oi - 57,?/ QUOTE# 001-P31334 CONTRACT PRICING WORKSHEET End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY Contact Name: MARTIN "BUBBA" BLITCH CALDWELL COUNTRY Email: MBLITCH@PORTARTHURPD.COM Prepared By: Averyt Knapp Phone #: 409-984-2192 Email: aknapp@caldwellcountry.com Fax #: 409-983-8627 Phone #: 800-299-7283 or 979- 567-6116 Location City & State: PORT ARTHUR Fax #: 979-567-0853 Date Prepared: NOVEMBER 22, 2016 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872 Product Description: 2017 CHEVROLET TAHOE PPV CC15706 A Base Price & Options: $31,920 B Fleet Quote Option: 1 Code Description Cost Description Cost LH SPOTLIGHT, PPV, INCL DUAL BATTERIES, LOCKING DIFFERENTIAL, CLOTH FRONT/VINYL REAR BENCH, BLUETOOTH, REAR VISION CAMERA, TRAILER HITCH, DEE TINT GLASS, RUNNING BOARDS, FRONT & REAR AIR CONDITION, FULL RUBBER FLOOR, FOUR KEYS TOTAL, FLEET KEYED ALIKE (6E2) GM WARRANTY INCL CALDWELL COUNTRY 5YR/100,000 MILES POWERTRAIN @ N/C PURSUIT SAFETY $12,011.50 PO BOX 27 LOGSITICS FLOORPLAN $491.50 CALDWELL,TEXAS 77836 $12,503 Subtotal B C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc...) $175 Subtotal D FOB ROYSE CITY, TX E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $44,598 Quantity Ordered 7 X $312,186 Subtotal E F Non-Equipment Charges (Trade-In, Warranty, Etc...) BUY BOARD $400 G. Color of Vehicle: WHITE H. Total Purchase Price (E+F) $312,586 Estimated Delivery 60-90 DAYS TO Date: ROYSE CITY, TX ems. (rr.;?S- /80'l- 5a►.r3- �� QUOTE# 001-P31525 CONTRACT PRICING WORKSHEET End User: CITY OF PORT ARTHUR Contractor: CALDWELL COUNTRY Contact Name: MARTIN "BUBBA" BLITCH CALDWELL COUNTRY Email: MBLITCH@PORTARTHURPD.COM Prepared By: Averyt Knapp Phone #: 409-984-2192 Email: aknapp@caldwellcountry.com Fax #: 409-983-8627 Phone #: 800-299-7283 or 979- 567-6116 Location City & State: PORT ARTHUR Fax #: 979-567-0853 Date Prepared: NOVEMBER 22, 2016 Address: P. O. Box 27, Caldwell, TX 77836 Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872 Product Description: 2017 CHEVROLET TAHOE PPV CC15706 A Base Price & Options: $31,920 B Fleet Quote Option: Code Description Cost Description Cost LH SPOTLIGHT, PPV, INCL DUAL BATTERIES, LOCKING DIFFERENTIAL, CLOTH FRONT/VINYL REAR BENCH, BLUETOOTH, REAR VISION CAMERA, TRAILER HITCH, DEE TINT GLASS, RUNNING BOARDS, FRONT & REAR AIR CONDITION, FULL RUBBER FLOOR, FOUR KEYS TOTAL, FLEET KEYED ALIKE (6E2) GM WARRANTY INCL CALDWELL COUNTRY 5YR/100,000 MILES POWERTRAIN @ N/C PURSUIT SAFETY $7,846.82 PO BOX 27 LOGSITICS FLOORPLAN $438.18 CALDWELL,TEXAS 77836 $8,285 Subtotal B C Unpublished Options Code Description Cost Code Description Cost Subtotal C D Other Price Adjustments (Installation, Delivery, Etc...) $175 Subtotal D FOB ROYSE CITY, TX E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D) $40,380 Quantity Ordered 1 X $40,380 Subtotal E F Non-Equipment Charges (Trade-In, Warranty, Etc...) BUY BOARD (INCLUDED W/QUOTE 001-PATROL 7X) INCL G. Color of Vehicle: DARK BLUE -BLUE VELVET G1M H. Total Purchase Price (E+F) $40,380 Estimated Delivery 60-90 DAYS TO Date: ROYSE CITY, TX P.R. No. 19601 11/22/16 mb EXHIBIT "B" City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form Requested By Department Division or Unit [xx]Budgeted []Not Budgeted Date of Request 11-23-16 Lt. M. Blitch Police Field Ops. Cost Center or Account Number Date Needed 625-1801-521.93-00 ASAP Classification of Request [ ] Passenger Vehicle [ ] Pickup or Truck [XX] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement If a replacement unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Condition of unit In service []yes Date Parked Salvage or Trade-In Value []no Can Unit be repair []yes Repairs Needed Anticipated Cost of Repairs []no Is replacement essential to city operations []yes Have alternatives been considered Reason for request []no []yes []no How will this Unit be used If a New Addition(complete this section): Describe,in detail,the primary function for this vehicle/equipment. Patrol - Commercial Vehicle Will the unit be used to []add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used Maintain Or[]expand an existing service Replace Vehicle exported to another City Dept. Daily Does the city have comparable units [XX]yes If yes,number of units Condition of existing units []no 50 Varies from good to poor Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available []yes [XX]no []yes [XX]no []yes [XX]no Are there consequences to not providing the service • If yes,what are the not consequences [XX]yes []no Officer Safety,Community Service,CMV Enforcement Preferred Type of Vehicle/Equipment: Sedan I []Standard Gas FWD []Gas/Electric Hybrid FWD []Natural Gas FWD [)Police Package RWD SUV []Compact AWD(Ford Escape []Intermediate AWD(Ford []Carryall 4x4(Chev [XX] Police Package 4x4 size) i Explorer size) Suburban size) Not 4X4 Vans [] 7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: [] Mini [] 3/4 Ton [] 1 Ton Pickup []Compact [] 3/4 Ton ' []Standard Cab []Crew Cab [] Short Box []4x2 [] Vz Ton [] 1 Ton [] Extended Cab []Cab-Chassis [] Long Box []4x4 Truck [] Dump []Vactor [] Fire engine [] Pumper [] Ladder Size Make Model []Commercial front loader []Residential side loader [] Brush Specialize [] Backhoe [] Excavator [] Sweeper []Grader [] Roller []Tractor [] Dozer [] Front End Loader Other [] riding mower []trailer []Other Cost information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost $40,380.00 $40,380.00 number of new personnel Personnel Cost $ 0.00 Maintenance Cost $ 0.00 Other $ TOTAL $$44,655.14 What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What is the expected Salvage Daily operate each month? unit? value of this unit? 1,625 miles 4 to 5 years $2,100.00 How many employees will use this unit? Are they trained on use and maintenance? []yes Type of training offered? 1 Officer Use&daily Veh.check only []no Field Training Program ., REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR SUV) Type or Print Name `� ! Title Sign. - f� K- l G ' L'/I J C c€f O L �O-1�iFC4,tY ��' ,i _!--= CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval Form RFV/EJF Rev.11/19/2016 Send to:City Manager,444 0 Street,Port Arthur,TX 77640 Phone:409-983-8101 Fax:409-982-6743 City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form Requested By Department Division or Unit [xx]Budgeted []Not Budgeted Date of Request 11-23-16 Lt. M. Blitch Police Field Ops. Cost Center or Account Number Date Needed //S- //D/ — Co2/. 9.37-oa ASAP Classification of Request [ ] Passenger Vehicle [ ] Pickup or Truck [XX] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement If a replacement unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Dodge Charger 2010 126,788 Condition of unit In service [XX]yes Date Parked Salvage or Trade-In Value Poor []no $2,100.00 Can Unit be repair []yes Repairs Needed Anticipated Cost of Repairs [XX]no Is replacement essential to city operations [XX]yes Have alternatives been considered Reason for request []no []yes [XX]no Not Feasible For Use How will this Unit be used Unit will be deleted from fleet. If a New Addition(complete this section): Describe,in detail,the primary function for this vehicle/equipment. Will the unit be used to[]add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used Or[]expand an existing service Does the city have comparable units []yes If yes,number of units Condition of existing units []no Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available []yes []no []yes []no []yes []no Are there consequences to not providing the service If yes,what are the not consequences []yes []no Preferred Type of Vehicle/Equipment: Sedan []Standard Gas FWD []Gas/Electric Hybrid FWD [] Natural Gas FWD [] Police Package RWD SUV [] Compact AWD(Ford Escape []Intermediate AWD(Ford [] Carryall 4x4(Chev [XX] Police Package 4x4 size) Explorer size) Suburban size) Not 4X4 Vans [ ]7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: []Mini [] 3/4 Ton [] 1 Ton Pickup []Compact [] 3/4 Ton []Standard Cab []Crew Cab [] Short Box []4x2 [] 1/2 Ton [] 1 Ton [] Extended Cab [] Cab-Chassis [] Long Box []4x4 Truck [] Dump []Vactor [] Fire engine [] Pumper [] Ladder Size Make Model []Commercial front loader [] Residential side loader [ ] Brush Specialize [] Backhoe [] Excavator [] Sweeper []Grader [] Roller []Tractor [] Dozer [] Front End Loader Other [] riding mower []trailer []Other Cost information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost $44,655.14 $44,655.14 number of new personnel Personnel Cost $ 0.00 Maintenance Cost $ 0.00 Other $ TOTAL $$44,655.14 What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What is the expected Salvage Daily operate each month? unit? value of this unit? 1,625 miles 4 to 5 years $2,100.00 How many employees will use this unit? Are they trained on use and maintenance? []yes Type of training offered? 1 to 2 Daily Use&daily Veh.check only []no Field Training Program IIIIIIIIIIIIIIIIIr REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR E Type or Print Name Title Signat ' 1 -k p. Mf (—) CH-t4� or 'Pot-rc6- C+f 4- • ...Wrem is 16. — CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval Form RFV/EJF Rev.11/19/2016 Send to:City Manager,444 4th Street,Port Arthur,TX 77640 Phone:409-983-8101 Fax:409-982-6743 City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form Requested By Department Division or Unit [xx]Budgeted []Not Budgeted Date of Request 11-23-16 Lt. M. Blitch Police Field Ops. Cost Center or Account Number Date Needed //S—/!o!— 5-.21_ 91- cram ASAP Classification of Request [ ] Passenger Vehicle [ ] Pickup or Truck [XX] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement If a replacement unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Dodge Charger 2010 106,598 Condition of unit In service [XX]yes Date Parked Salvage or Trade-In Value Poor []no $2,100.00 Can Unit be repair []yes Repairs Needed Anticipated Cost of Repairs [XX]no Is replacement essential to city operations [XX]yes Have alternatives been considered Reason for request []no []yes [XX]no Not Feasible For Use How will this Unit be used Unit will be deleted from fleet. If a New Addition(complete this section): Describe,in detail,the primary function for this vehicle/equipment. Will the unit be used to[]add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used Or[]expand an existing service Does the city have comparable units []yes If yes,number of units Condition of existing units []no Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available []yes []no []yes []no []yes []no Are there consequences to not providing the service If yes,what are the not consequences []yes []no Preferred Type of Vehicle/Equipment: Sedan []Standard Gas FWD []Gas/Electric Hybrid FWD [] Natural Gas FWD [] Police Package RWD SUV []Compact AWD(Ford Fsrape []Intermediate AWD(Ford []Carryall 4x4(Chev [XX] Police Package 4x4 size) Explorer size) Suburban size) Not 4X4 Vans []7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: [] Mini [] 3/4 Ton [] 1 Ton Pickup [] Compact [] 3/4 Ton []Standard Cab []Crew Cab []Short Box []4x2 [] 1 Ton [] 1 Ton [] Extended Cab []Cab-Chassis [] Long Box []4x4 Truck [] Dump []Vactor [] Fire engine [] Pumper [] Ladder Size Make i Model []Commercial front loader [] Residential side loader [] Brush Specialize [] Backhoe [] Excavator [] Sweeper []Grader [] Roller []Tractor [] Dozer [] Front End Loader Other [] riding mower []trailer []Other Cost information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost $44,655.14 $44,655.14 number of new personnel Personnel Cost $ 0.00 Maintenance Cost $ 0.00 Other $ TOTAL $$44,655.14 What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What Is the expected Salvage Daily operate each month? unit? value of this unit? 1,625 miles 4 to 5 years $2,100.00 How many employees will use this unit? Are they trained on use and maintenance? []yes Type of training offered? iiimiiiiiiiiipi Use&daily Veh.check only []no Field Training Program QUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR WV) E Type or Print Name Title Signatu e /- �--/I )ybk��'_� (� R, µc�i� IF G4(1 of PP � GH-ikY . [/��-(�/ - .b:,:, CITY MANAGER APPROVAL �-� []Approved []Denied Assignment Date Date Manager Approval Form RFV/EJF Rev.11/19/2016 Send to:City Manager,444 4th Street,Port Arthur,TX 77640 Phone:409-983-8101 Fax:409-982-6743 City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form Requested By Department Division or Unit [xx]Budgeted []Not Budgeted Date of Request 11-23-16 Lt. M. Butch Police Field Ops. Cost Center or Account Number Date Needed //S-!/D/- S.V.93-0o ASAP Classification of Request [ ] Passenger Vehicle [ ] Pickup or Truck [XX] Police Vehicle [ ] Operational Equipment H] Other Will this be a [ ] New addition or a [ ] Replacement If a replacement unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Dodge Charger 2010 103,860 Condition of unit In service [XX]yes Date Parked Salvage or Trade-In Value Poor []no $2,100.00 Can Unit be repair []yes Repairs Needed Anticipated Cost of Repairs [XX]no Is replacement essential to city operations [XX]yes Have alternatives been considered Reason for request []no []yes [XX]no Not Feasible For Use How will this Unit be used Unit will be deleted from fleet. If a New Addition(complete this section): Describe,in detail,the primary function for this vehicle/equipment. Will the unit be used to[]add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used Or[]expand an existing service Does the city have comparable units []yes If yes,number of units Condition of existing units []no Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available []yes []no []yes []no []yes []no Are there consequences to not providing the service If yes,what are the not consequences []yes []no Preferred Type of Vehicle/Equipment: Sedan [] Standard Gas FWD , []Gas/Electric Hybrid FWD [] Natural Gas FWD [) Police Package RWD SUV []Compact AWD(Ford Escape []Intermediate AWD(Ford []Carryall 4x4(Chev [XX] Police Package 4x4 size) , Explorer size) Suburban size) Not 4X4 Vans []7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: [] Mini [] 3/4 Ton [] 1 Ton Pickup []Compact [] 3/4 Ton [ ] Standard Cab []Crew Cab [] Short Box []4x2 [] 1/2 Ton [] 1 Ton [] Extended Cab []Cab-Chassis [] Long Box []4x4 Truck [] Dump []Vactor [] Fire engine [] Pumper [] Ladder Size Make Model [] Commercial front loader [] Residential side loader [] Brush Specialize [] Backhoe [] Excavator []Sweeper []Grader [] Roller []Tractor [] Dozer [] Front End Loader Other [] riding mower []trailer []Other Cost information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost $44,655.14 $44,655.14 number of new personnel Personnel Cost $ 0.00 Maintenance Cost $ 0.00 Other $ TOTAL $$44,655.14 What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What is the expected Salvage Daily operate each month? unit? value of this unit? 1,625 miles 4 to 5 years $2,100.00 How many employees will use this unit? Are they trained on use and maintenance? []yes Type of training offered? 1 to 2 Daily use&daily Veh.check only []no Field Training Program REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED,FOR SUV) Type Print Name ^ � Ti -4tle Signat IGS I"` EL-4, r Or 2(-IC- G►+�c CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval Form RFV/EJF Rev.11/19/2016 Send to:City Manager,444 4th Street,Port Arthur,TX 77640 Phone:409-983-8101 Fax:409-982-6743 City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form Requested By Department Division or Unit [xx]Budgeted []Not Budgeted Date of Request 11-23-16 Lt. M. Blitch Police Field Ops. Cost Center or Account Number Date Needed ./i S—//o I— 5 2/. 9S-6 o ASAP Classification of Request [ ] Passenger Vehicle [ ] Pickup or Truck [XX] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement If a replacement unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Dodge Charger , 2010 101,779 Condition of unit In service [XX]yes Date Parked Salvage or Trade-In Value Poor []no $2,100.00 Can Unit be repair []yes Repairs Needed Anticipated Cost of Repairs [XX]no Is replacement essential to city operations [XX]yes Have alternatives been considered Reason for request []no []yes [XX]no ' Not Feasible For Use How will this Unit be used Unit will be deleted from fleet. If a New Addition(complete this section): Describe,in detail,the primary function for this vehicle/equipment. Will the unit be used to[]add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used Or[]expand an existing service Does the city have comparable units []yes If yes,number of units Condition of existing units []no Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available []yes []no []yes []no []yes []no Are there consequences to not providing the service If yes,what are the not consequences []yes []no Preferred Type of Vehicle/Equipment: Sedan []Standard Gas FWD []Gas/Electric Hybrid FWD [] Natural Gas FWD []Police Package RWD SUV []Compact AWD(Ford Escape 1 []Intermediate AWD(Ford []Carryall 4x4(Chev [XX] Police Package 4x4 size) Explorer size) 1 Suburban size) Not 4X4 Vans [] 7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: [] Mini [] 3/4 Ton [] 1 Ton Pickup []Compact [] 3/4 Ton []Standard Cab []Crew Cab []Short Box []4x2 [] 1/2 Ton [] 1 Ton [] Extended Cab []Cab-Chassis [] Long Box []4x4 Truck [] Dump []Vactor H] Fire engine [] Pumper [] Ladder Size l Make Model []Commercial front loader [] Residential side loader [] Brush Specialize [] Backhoe [] Excavator []Sweeper []Grader [] Roller []Tractor [] Dozer [] Front End Loader • Other []riding mower []trailer []Other Cost information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost $44,655.14 $44,655.14 number of new personnel Personnel Cost $ 0.00 Maintenance Cost $ 0.00 Other $ TOTAL $$44,655.14 What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What is the expected Salvage Daily operate each month? unit? value of this unit? 1,625 miles 4 to 5 years $2,100.00 How many employees will use this unit? Are they trained on use and maintenance? []yes Type of training offered? 1 to 2 Daily Use&daily Veh.check only []no Field Training Program REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR SIN) E Type or Print Name Title Signatur CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval Form RFV/EJF Rev.11/19/2016 Send to:City Manager,444 4th Street,Port Arthur,TX 77640 Phone:409-983-8101 Fax:409-982-6743 City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form Requested By Department Division or Unit [xx]Budgeted []Not Budgeted Date of Request 11-23-16 Lt. M. Blitch Police Field Ops. Cost Center or Account Number Date Needed !/S- //o/- 5 j. 93• ea ASAP Classification of Request [ ] Passenger Vehicle [ ] Pickup or Truck [XX ] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement If a replacement unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Dodge Charger 2010 99,525 Condition of unit In service [XX]yes Date Parked Salvage or Trade-In Value Poor []no $2,100.00 Can Unit be repair []yes Repairs Needed Anticipated Cost of Repairs [XX]no Is replacement essential to city operations [XX]yes Have alternatives been considered Reason for request []no []yes [XX]no Not Feasible For Use How will this Unit be used Unit will be deleted from fleet. If a New Addition(complete this section): Describe,in detail,the primary function for this vehicle/equipment. Will the unit be used to[]add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used Or[]expand an existing service Does the city have comparable units []yes If yes,number of units Condition of existing units []no Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available []yes []no []yes []no []yes []no Are there consequences to not providing the service If yes,what are the not consequences []yes []no Preferred Type of Vehicle/Equipment: Sedan []Standard Gas FWD []Gas/Electric Hybrid FWD [] Natural Gas FWD [] Police Package RWD SUV []Compact AWD(Ford Escape 1 []Intermediate AWD(Ford []Carryall 4x4(Chev [XX] Police Package 4x4 size) Explorer size) Suburban size) Not 4X4 Vans [ ]7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: [] Mini [] 3/4 Ton [] 1 Ton Pickup []Compact []3/4 Ton [] Standard Cab [ ]Crew Cab []Short Box []4x2 [] 1/2 Ton [] 1 Ton [] Extended Cab []Cab-Chassis [] Long Box []4x4 Truck [] Dump []Vactor [] Fire engine [] Pumper [] Ladder Size ' Make Model []Commercial front loader [] Residential side loader [] Brush Specialize [] Backhoe []Excavator []Sweeper []Grader [1 Roller []Tractor [] Dozer [] Front End Loader Other [] riding mower []trailer []Other Cost information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost $44,655.14 $44,655.14 number of new personnel Personnel Cost $ 0.00 Maintenance Cost $ 0.00 Other $ TOTAL $$44,655.14 What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What is the expected Salvage Daily operate each month? unit? value of this unit? 1,625 miles 4 to 5 years $2,100.00 How many employees will use this unit? Are they trained on use and maintenance? []yes Type of training offered? 1 to 2 Daily Use&daily Veh.check only []no Field Training Program REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR SUV) Type or Print Name Title Signature tCX p . lA- i^J Gt+trcF ai- Pc:2 �t�tt* CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval Form RFV/EJF Rev.11/19/2016 Send to:City Manager,444 4th Street,Port Arthur,TX 77640 Phone:409-983-8101 Fax:409-982-6743 City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form Requested By Department Division or Unit [xx]Budgeted []Not Budgeted Date of Request 11-23-16 Lt. M. Blitch Police Field Ops. Cost Center or Account Number Date Needed , //,S- /o/- sal. 93•do ASAP Classification of Request [ ] Passenger Vehicle [ ] Pickup or Truck [XX] Police Vehicle [ ] Operational Equipment [ ] Other Will this be a [ ] New addition or a [ ] Replacement If a replacement unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Dodge Charger 2010 96,645 Condition of unit In service [XX]yes Date Parked Salvage or Trade-In Value Poor []no $2,100.00 Can Unit be repair []yes Repairs Needed Anticipated Cost of Repairs [XX]no Is replacement essential to city operations [XX]yes Have alternatives been considered Reason for request []no []yes [XX]no Not Feasible For Use How will this Unit be used Unit will be deleted from fleet. If a New Addition(complete this section): Describe,in detail,the primary function for this vehicle/equipment. Will the unit be used to[]add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used Or[]expand an existing service Does the city have comparable units []yes If yes,number of units Condition of existing units []no Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available []yes []no []yes []no []yes []no Are there consequences to not providing the service If yes,what are the not consequences []yes []no Preferred Type of Vehicle/Equipment: Sedan []Standard Gas FWD []Gas/Electric Hybrid FWD [] Natural Gas FWD [] Police Package RWD SUV []Compact AWD(Ford Escape []Intermediate AWD(Ford []Carryall 4x4(Chev [XX] Police Package 4x4 size) Explorer size) Suburban size) Not 4X4 Vans []7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: [] Mini [] 3/4 Ton [] 1 Ton Pickup []Compact [] 3/4 Ton []Standard Cab [] Crew Cab [] Short Box []4x2 [] 1/2 Ton [] 1 Ton [] Extended Cab []Cab-Chassis [] Long Box []4x4 Truck [] Dump []Vactor [] Fire engine [] Pumper [] Ladder 'Size Make Model [] Commercial front loader [] Residential side loader [] Brush j Specialize [] Backhoe [] Excavator [] Sweeper []Grader [] Roller []Tractor [] Dozer [] Front End Loader Other [] riding mower []trailer []Other Cost information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost $44,655.14 $44,655.14 number of new personnel Personnel Cost $ 0.00 Maintenance Cost $ 0.00 Other $ TOTAL $$44,655.14 What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What is the expected Salvage Daily operate each month? unit? value of this unit? 1,625 miles 4 to 5 years $2,100.00 How many employees will use this unit? Are they trained on use and maintenance? []yes Type of training offered? 1 to 2 Daily use&daily Veh.check only []no Field Training Program REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR SUV) Type or Print Name Title Signat 74-re (Lv__ 12 - ytk c_.l.4r A Gt+ttiF or j ac.l CE cw 4P- CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval Form RFV/EJF Rev.11/19/2016 Send to:City Manager,444 4th Street,Port Arthur,TX 77640 Phone:409-983-8101 Fax:409-982-6743 City of Port Arthur, Fleet Maintenance Division Request for Vehicle/Equipment Justification Form Requested By Department Division or Unit [xx]Budgeted []Not Budgeted Date of Request 11-23-16 Lt. M. Blitch Police Field Ops. Cost Center or Account Number Date Needed 115-1101-521.93-00 ASAP Classification of Request [] Passenger Vehicle [ ] Pickup or Truck [XX] Police Vehicle []Operational Equipment [ ]Other Will this be a [] New addition or a [ ] Replacement If a replacement unit(complete this section pertaining to existing unit): Existing Make Existing Model Year Odometer/Hours Dodge Charger 2010 98,520 A Condition of unit In service [XX]yes Date Parked Salvage or Trade-In Value Poor []no $2,100.00 Can Unit be repair []yes Repairs Needed Anticipated Cost of Repairs [XX]no Is replacement essential to city operations [XX]yes Have alternatives been considered Reason for request []no []yes [XX]no Not Feasible For Use How will this Unit be used Unit will be deleted from fleet. If a New Addition(complete this section): Describe,in detail,the primary function for this vehicle/equipment. Will the unit be used to[]add a new service to the city What is the primary benefit to the city for adding this unit How often will unit be used . Or[]expand an existing service Does the city have comparable units []yes If yes,number of units Condition of existing units []no Can the requested service be provided with the existing units Have alternative options been considered Are alternatives available []yes []no []yes []no []yes []no Are there consequences to not providing the service If yes,what are the not consequences []yes []no Preferred Type of Vehicle/Equipment: Sedan [] Standard Gas FWD []Gas/Electric Hybrid FWD []Natural Gas FWD [] Police Package RWD SUV []Compact AWD(Ford Escape []Intermediate AWD(Ford []Carryall 4x4(Chev [XX] Police Package 4x4 size) Explorer size) Suburban size) Not 4X4 Vans []7 Passenger Mini [] 12 Passenger Full Size []Cargo Van: []Mini [] 3/4 Ton [] 1 Ton Pickup []Compact [] 3/4 Ton [] Standard Cab []Crew Cab []Short Box []4x2 [] 1/2 Ton [] 1 Ton [] Extended Cab []Cab-Chassis [] Long Box []4x4 Truck [] Dump []Vactor [] Fire engine []Pumper [] Ladder Size Make Model []Commercial front loader []Residential side loader []Brush Specialize [] Backhoe [] Excavator []Sweeper []Grader [] Roller []Tractor [] Dozer [] Front End Loader Other [] riding mower []trailer []Other Cost information: Cost of Unit If New Addition,impact to operations: Installation or Start Up Cost $44,655.14 $44,655.14 number of new personnel Personnel Cost $ 0.00 Maintenance Cost $ 0.00 Other $ TOTAL $$44,655.14 What is the frequency of use(days/week)? How many miles/hours is this vehicle estimated to What is the expected life of What is the expected Salvage Daily operate each month? unit? value of this unit? 1,625 miles 4 to 5 years $2,100.00 How many employees will use this unit? Are they trained on use and maintenance?[]yes Type of training offered? 1 to 2 Daily Use&daily veh check only []no Field Training Program REQUESTING DEPARTMENT APPROVAL(DIRECTOR APPROVAL REQUIRED FOR SUV) E Type or Print Name Title Signatur eILk fp. rtti.„0/1AJ G1--CSF of 'Po`ILE e - i,'> CITY MANAGER APPROVAL []Approved []Denied Assignment Date Date Manager Approval Form RFV/EIF Rev.11/19/2016 Send to:City Manager,444 4th Street,Port Arthur,TX 77640 Phone:409-983-8101 Fax:409-982-6743