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HomeMy WebLinkAboutPR 19619: CONTRACT WITH LJA ENGINEERRING, INC. FOR GIS METADATA PROJECT PHASE 2 • ort rtltrEr�- �� INTEROFFICE MEMORANDUM Department of Development Services Division of Planning and Zoning Date: December 6, 2016 To: Brian McDougal, City Manager Mayor and City Council From: Ronald Burton, Director of Development Services RE: P.R. No. 19619 — Contract with LJA Engineering of Beaumont, Texas for GIS Metadata Project — Phase 2 Nature of the request: Attached is P.R. No. 19619 authorizing the City Manager to execute a contract with LJA Engineering, Inc. of Beaumont, Texas for Phase 2 of the GIS Metadata project for the City of Port Arthur, Texas. Staff Analysis/Considerations: LJA Engineering will continue to assist the City with locating, photographing and cataloging physical utility and transportation assets. The collection of this data will be used to improve the quality and integrity of the City's existing GIS data by verifying the location and condition of visible City assets. Recommendation: It is being recommended that the Port Arthur City Council approve P.R. No. 19619 authorizing the City Manager to execute a contract with LJA Engineering, Inc. of Beaumont, Texas for Phase 2 of the GIS Metadata project for the City of Port Arthur, Texas. Budget Consideration: Projected budgetary impact of $100,000.00 with funding being available in Development Services — GIS Account No. 001-1050-517.54-00. P.O.BOX 1089•PORT ARTHUR, TEXAS 77641-1089 •409/983-8101 •FAX 409-982-6743 P.R.NO. 19619 12/06/2016 PDL PAGE 1 OF 11 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH LJA ENGINEERING, INC. OF BEAUMONT, TEXAS FOR GIS METADATA PROJECT-PHASE 2 FOR THE CITY OF PORT ARTHUR, WITH A PROJECTED BUDGETARY IMPACT OF $100,000.00. FUNDING AVAILABLE IN DEVELOPMENT SERVICES — GIS ACCOUNT NO. 001-1050-517.54-00 WHEREAS, pursuant to Resolution No. 16-182, the City Council authorized a contract with LJA Engineering, Inc. of Beaumont, Texas for the beginning phase of establishing GIS Metadata by locating, photographing and cataloging visible utility and transportation assets in the corporate city limits; and, WHEREAS, the collection of visible assets will improve the quality and integrity of the existing City GIS data by verifying the location and condition of visible City assets; and, WHEREAS, LJA Engineering, Inc. has demonstrated competence and has exceeded expectations as outlined in the original proposal by completing Phase I of the project in less than six months. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized and directed to execute a contract with LJA Engineering, Inc. of Beaumont, Texas for Phase 2 in establishing GIS Metadata for the City of Port Arthur, with a projected budgetary impact of amount of $100,000.00, in substantially the same form as attached hereto as Exhibit "B". THAT, funding is available in Development Services - GIS Account No. 001-1050- 517.54-00. 01-1050-517.54-00. P.R.NO. 19619 12/06/2016 PDL PAGE 2 OF 11 THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of December 2016 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Derrick Ford Freeman, Mayor ATTEST: Sherri Bellard, TRMC, City Secretary APPROVED AS TO FORM: Ut-q3=c-P ey\-G-ti ( ,05 ) Val Tizeno, City Attorney APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager Ronald Burton, Director of Development Services P.R.NO. 19619 12/06/2016 PDL PAGE 3 OF 11 ;:tee/osiWI, X(r-1 Jerry Dale, CPA/GFOA, Director of Finance 014 Clifton Williams, CPPB, Acting Purchasing Manager P.R.NO. 19619 12/06/2016 PDL PAGE 4 OF 11 EXHIBIT "A" LJA Engineering, Inc. IA 1480 Cornerstone Court Phone 409.866.9769 Beaumont.Texas 77706 Fax 409.866.7075 www.ijaengineering.com TBPE Ns F-1386 TBPLS Ne 10105600 October 18, 2016 City of Port Arthur City Hall,444 4th Street Port Arthur,Texas 77641 ATTN: Derrick Holland RE: Phase 2—GIS Mapping Project Proposal No: 16-00980 UA Engineering, Inc. is pleased to offer the following proposal to perform professional land surveying services for the above referenced project. The proposal consists of the following project understanding and scope of services: PROJECT OVERVIEW The objective of this project is to help the City of Port Arthur establish the City's GIS metadata and build its inventory of City assets. The City covers approximately 88 square miles with a population of 53,818 citizens. The City is organized into fifteen departments providing a full range of municipal services including fire and police protection, recreational activities, library and other cultural activities,solid waste removal and disposal, transit, and other critical infrastructure such as water and sanitary sewer utilities along with streets and drainage. The project is broken down into four phases, with approximately $100,000 budget for each phase. UA recently completed Phase 1 covering approximately 8.24 square mile that focused on the highest density area, including downtown Port Arthur. As shown on the attached PHASE 2 exhibit map,the limits of Phase 2 is focused upon the next highest density area of Port Arthur covering approximately 9.5 square miles. In general, the limits are bounded by US Highway 69/Memorial Blvd. on the Southwest, State Highway 347 on the Northeast, FM Highway 365 on the Northwest, and Gulfway Drive on the Southeast. Future phases will depend upon available budget with the limits of the targeted areas to be determined. SCOPE OF SERVICES LJA will utilize the current GIS database and schema, along with the GIS web application developed in Phase I for this next phase of work that includes the following: Data Collection and GIS Conversion Survey data collected in the field will be processed, converted and populated into the Port Arthur GIS database. The location information for each asset will be accompanied with physical and temporal characteristics. Metadata will be created and maintained for each dataset. Metadata will include purpose, collection process, projection/coordinate system and attribute identification. Field Survey Data Collection UA will perform a field survey utilizing sub-meter GPS to collect the location and data within the City rights-of-way on the following visible above ground features: 1. Water utilities — fire hydrants (ID#, GPM/Color), In/Out Svc, Brand), water valves and meters, sanitary sewer manholes, lift stations 2. Public works—Storm sewer manholes, catch basin inlets, existing Benchmarks LJA Engineering, Inc.`J4 B808-1001 City of Port Arthur—Phase 2 October 18, 2016 Page 2 3. Electrical—street lights 4. Traffic-traffic signals (city vs. state),traffic signs, street name markers 5. Transit- bus shelters,signage The UA project team will work with the City's Project Manager, Derrick Holland along with representatives of other department personnel as designated by the City to accomplish the objectives of this project. The working relationship and coordination of efforts between UA and the City's team members is vitally important to ensure that UA is able to capture the largest amount of reliable data within the available budget. This includes location and marking of water meters and sanitary manholes, particularly any that are located in the public alleyways. This may involve mowing of the alleyways,sufficient to access and collect the necessary data. In addition,the City will provide all maps showing infrastructure, utilities,and relevant information that will assist in the location,sizing,type or other form of identification that is to be included in the metadata. PROJECT SCHEDULE Based upon our discussions and receipt of authorization by the first week of December, we anticipate a start date of the third week in December with the following estimated schedule: October November December January Feburary Tasks 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 Project Start Authorization to Proceed Received Data/GIS Conversion Field Survey Data Collection Internal QA/QC Review Project Review with City of Pt.Arthur . Final Edits Final QA/QC Review Project Data Delivery FEES The project budget for Phase 2 is$100,000 on a Lump Sum Basis. Invoicing for worked performed will be monthly until project completion, based upon the percentage of the work performed. B808-1001 City of Port Arthur GIS Project Phase 2.docx B808-1001 City of Port Arthur—Phase 2 LJA Engineering, Inc.LJA October 18, 2016 Page 3 We appreciate the opportunity to provide you with these services. Should you have any questions concerning this proposal or need to revise the Scope of Work, please feel free to contact me at 409-554- 8888 or by email rwortheyPljaengineering.com. Sincerely, FOR UA ENGINEERING, INC. Richard L. Worthey, RPLS Senior Project Manager Jere •ussell, RPLS Vice President/Director of Surveying Attachments: Phase 2 Data Collection Area Map B808-1001 City of Port Arthur GIS Project Phase 2.docx N _— W \)j E Phase 2 _ ' Data Collection Area s t L—V c ,7.. ..‘\• . , II11 t : Phase 1 `� Data Collection Area Completed IF Legend / Phase 2 \ // Phase 1 Parcels City City of Port Arthur Bevil Oaks China City of Beaumont City of Groves \ `---- , c_ City of Nederland ;, City of Port Neches , Nome `` / ..\ t 0 0.5 1 2 3 4 Miles t Esri, HERE. DeLorme, Mapmylndia.©OpenStreetMap contributors, and the GIS user community PHASE 2 LJA Engineering, Inc. 114 City of Port Arthur 1480 Cornerstone Court Ph: 409.554.8888 GIS Mapping Project Beaumont,Texas 77706 Fax: 409.866.7075 TBPLS Firm No. 1000600 P.R.NO. 19619 12/06/2016 PDL PAGE 9 OF 11 EXHIBIT " B " LJA Engineering, Inc. 114 1480 Cornerstone Court Phone 409.866.9769 TBPE F-1386 Beaumont,Texas 77706 Fax 409.866.7075 TBPLS 10105600 www.ljaengineering.com PROFESSIONAL SERVICES AGREEMENT This Agreement is by and between City of Port Arthur (CLIENT)and LJA Engineering,Inc.(LJA)who agree as follows: Client engages LJA to perform the services described in Part I("Services")and UA agrees to perform the Services for the compensation set forth in Part III. LJA shall be authorized to commence the Services upon execution of this Agreement. Client and LJA agree that this Agreement and attachments referred to herein,constitute the entire Agreement between them relating to the Project("Agreement'). Project: GIS Mapping Project—Phase 2 Location: Port Arthur,Texas Job No./Proposal No.: B808-1001/16-00980001 I. UA ENGINEERING,INC.'S RESPONSIBILITIES: LJA shall perform or fumish the services described under this Agreement. See Attached Proposal No. 16-00980001 Dated 10/18/2016 II. CLIENT'S RESPONSIBILITIES: Client,at its expense,shall do the following in a timely manner so as not to delay the Services. 1. INFORMATION/REPORTS: Fumish UA with all reports,studies,site characterizations,regulatory orders,and similar information in its possession relating to the Project. Unless otherwise specified in Part I,UA may rely upon Client-furnished information without independent verification in performing the Services. 2. REPRESENTATIVE:Designate a representative for the Project who shall have the authority to transmit instructions,receive information,interpret and define Client's policies,and make decisions with respect to the Services. 3. DECISIONS: Provide all criteria and full information as to Client requirements for the Project,obtain(with LJA's assistance,if applicable)necessary approvals and permits,attend Project- related meetings,provide interim reviews on an agreed-upon schedule,make decisions on Project alternatives,and generally participate in the Project to the extent necessary to allow UA to perform the Services. III. COMPENSATION,BILLING,AND PAYMENT: Client shall pay LJA for Services in accordance with the following Billing Schedule. 1. SERVICES: Hourly Rates with An Estimated Fee$ Percentage of Construction Cost$ Survey Lump Sum$ 100,000 Other(Specify) (Engineer's Hourly Rate Schedule is Attached as Attachment"A") 2. REIMBURSABLE EXPENSES:Reproduction,telephone,out-of-town travel expenses,and other non-labor charges directly related to the Project will be billed at cost in addition to the fees agreed upon for services rendered. Vehicle other than survey/Project representative will be charged at the current IRS mileage rate per mile. Survey/Project representative vehicle mileage will be charged at a rate of 50.73 per mile. CADD charges will be$25.00 per hour. Filing fees,permit fees,and other special charges which are advanced on behalf of the Client will be billed on a similar basis plus a 10%service charge. 3. PAYMENTS: Billings for services rendered will be made monthly and payment is requested within fifteen(15)days of receipt of invoice.Unless special arrangements are made,a finance charge of 1.5%per month will be added to unpaid balances more than thirty(30)days old as well as any costs of collections. UA reserves the right to suspend work should invoices not be paid within the stated terms. The amount of any excise,VAT,or gross receipts tax that may be imposed for professional services shall be added to the compensation as determined above. IV. STANDARD TERMS AND CONDITIONS: 1. STANDARD OF CARE.Services shall be performed in accordance with the standard of professional practice ordinarily exercised by the applicable profession at the time and within the locality where the Services are performed. Professional services are not subject to,and UA cannot provide,any warranty or guarantee,express or implied,including warranties or guarantees contained in any uniform commercial code. Any such warranties or guarantees contained in any purchase orders,requisitions,or notices to proceed issued by Client are specifically objected to. 2. CHANGE OF SCOPE.The scope of Services set forth in this Agreement is based on facts known at the time of execution of this Agreement,including,if applicable,information supplied by Client. For some Projects involving conceptual or process development services,scope may not be fully definable during initial phases. As the Project progresses,facts discovered may indicate that scope must be redefined. 3. SAFETY. LJA has established and maintains corporate programs and procedures for the safety of its employees. Unless specifically included as a service to be provided under this Agreement,LJA specifically disclaims any authority or responsibility for general job site safety and safety of persons other than UA employees. 4. DELAYS. If events beyond the control of Client or UA,including,but not limited to,fire,flood,explosion,riot,strike,war,process shutdown,act of God or the public enemy,and act or regulation of any government agency,result in delay to any schedule established in this Agreement,such schedule shall be amended to the extent necessary to compensate for such delay. In the event such delay exceeds 60 days,LJA shall be entitled to an equitable adjustment in compensation. • 5. TERMINATION/SUSPENSION. Either party may terminate this Agreement upon 30 days written notice to the other party. Client shall pay LJA for all Services,including profit relating thereto,rendered prior to termination,plus any expenses of termination. In the event either party defaults in its obligations under this Agreement(including Client's obligation to make the payments required hereunder),the non-defaulting party may,after 7 days written notice stating its intention to suspend performance under the Agreement if cure of such default is not commenced and diligently continued,and failure of the defaulting party to commence cure within such time limit and diligently continue,suspend performance under this Agreement. 6. OPINIONS OF CONSTRUCTION COST. Any opinion of construction costs prepared by LJA is supplied for the general guidance of the Client only. Since LJA has no control over competitive bidding or market conditions,UA cannot guarantee the accuracy of such opinions as compared to contract bids or actual costs to Client. 7. RELATIONSHIP WITH CONTRACTORS.UA shall serve as Client's professional representativeforthe Services,and may make recommendations to Client conceming actions relating to Client's contractors,but UA specifically disclaims any authority to direct or supervise the means,methods,techniques,sequences,or procedures of construction selected by Client's contractors. 8. CONSTRUCTION REVIEW.For Projects involving construction,Client acknowledges that under generally accepted professional practice,interpretations of construction documents in the field are normally required,and that performance of construction-related services by the design professional for the Project permits errors or omissions to be identified and corrected at comparatively low cost. Client agrees to hold LJA harmless from any claims resulting from performance of construction-related services by persons other than UA. 9. INSURANCE. LJA will maintain insurance coverage for Professional,Comprehensive,General,Automobile,Worker's Compensation,and Employer's Liability in amounts in accordance with legal,and LJA's business requirements.Certificates evidencing such coverage will be provided to Client upon request. For Projects involving construction,Client agrees to require its construction contractor,if any,to include LJA as an additional insured on its policies relating to the Project. LJA's coverages referenced above shall,in such case,be excess over contractor's primary coverage. 10. PROJECTS WITH MULTIPLE CLIENTS.When UA undertakes a Project for multiple Clients:It is understood and agreed that each Client on this Project is jointly and severally liable for payments to LJA for LJA's work under this Agreement and on the Project. If any Client on the Project fails to make timely payment to LJA,and the remaining Clients wish to continue the Project, the remaining Clients will promptly confirm to UA in writing their wish for LJA to continue the Project and that they are obligating themselves to UA for the additional(defaulted)portion of the Project. LJA,at its option,may suspend the remaining performance under this Agreement until all past due payments are made,and authorization to proceed and pay from all non-defaulting Clients is received,or continue work on the Project and invoice and collect from the remaining Clients any payment(including damages)of amounts past due and that become due. 11. HAZARDOUS MATERIALS.Hazardous materials may exist at a site where there is no reason to believe they could or should be present.UA and Client agree that the discovery of unanticipated hazardous materials constitutes a changed condition mandating a renegotiation of the scope of work. UA agrees to notify Client as soon as practically possible should unanticipated hazardous materials or suspected hazardous materials be encountered. Client acknowledges and agrees that it retains title to all hazardous material existing on the site and shall report to the appropriate federal,state or local public agencies,as required,any conditions at the site that may present a potential danger to the public health,safety or the environment.Client shall execute any manifests or forms in connection with transportation,storage and disposal of hazardous materials resulting from the site or work on the site or shall authorize LJA to execute such documents as Client's agent.Client waives any claim against LJA and agrees to defend,indemnify,and hold LJA harmless from any claim or liability for injury or loss arising from UA5 discovery of unanticipated hazardous materials or suspected hazardous materials. 12. INDEMNITY. To the fullest extent permitted by law,LJA shall indemnify and hold harmless Client from and against loss,liability,and damages sustained by Client,its agents,employees,and representatives by reason of injury or death to persons or damage to tangible property to the extent caused directly by the failure to adhere to the standard of care described in Part IV Paragraph 1 above of LJA,its agents or employees. To the fullest extent permitted by law,Client shall defend,indemnify,and hold harmless LJA from and against loss,liability,and damages sustained by LJA,its agents,employees,and representatives by reason of claims for injury or death to persons,damages to tangible property,to the extent caused directly by any of the following:(a)any substance,condition,element,or material or any combination of the foregoing(i)produced,emitted or released from the Project or tested by UA under this Agreement,or(b)operation or management of the Project. Client also agrees to require its construction contractor,if any,to include LJA as an indemnitee under any indemnification obligation to Client. 13. LIMITATIONS OF LIABILITY. No employee or agent of LJA shall have individual liability to Client. Client agrees that,to the fullest extent permitted by law,LJA's total liability to Client for any and all injuries,claims,losses,expenses or damages whatsoever arising out of or in any way related to the Project or this Agreement from any causes including,but not limited to,LJA's negligence,errors,omissions,strict liability, or breach of contract and whether claimed directly or by way of contribution shall not exceed the total compensation received by LJA for specific Project assignments. If Client desires a limit of liability greater than that provided above,Client and LJA shall include in Part II I of this Agreement the amount of such limit and the additional compensation to be paid to LJA for assumption of such additional risk. IN NO EVENT AND UNDER NO CIRCUMSTANCES SHALL LJA BE LIABLE TO CLIENT FOR CONSEQUENTIAL,INCIDENTAL,INDIRECT,SPECIAL,OR PUNITIVE DAMAGES. 14. ACCESS. Client shall provide LJA safe access to any premises necessary for LJA to provide the Services. 15. REUSE OF PROJECT DELIVERABLES.Reuse of any documents or other deliverables,including electronic media,pertaining to the Project by Client for any purpose other than that for which such documents or deliverables were originally prepared,or alteration of such documents or deliverables without written verification or adaptation by UA for the specific purpose intended, shall be at the Client's risk. Further,all title blocks and the engineers seal,if applicable,shall be removed if and when Client provides deliverables in electronic media to another entity.Client agrees that relevant analyses,findings and reports provided in electronic media shall also be provided in hard copy and that the hard copy shall govern in the case of a discrepancy between the two versions,and shall be held as the official set of drawings,as signed and sealed. Client shall be afforded a period of 30 days in which to check the hard copy against the electronic media. In the event that any error or inconsistency is found as a result of this process,LJA shall be advised and the inconsistency shall be corrected at no additional cost to Client. Following the expiration of this 30-day period,Client shall bear all responsibility for the care,custody,and control of the electronic media. In addition,Client represents that it shall retain the necessary mechanisms to read the electronic media,which Client acknowledges to be of only limited duration.Client agrees to defend,indemnify,and hold harmless UA from all claims,damages,and expenses(including reasonable litigation costs)arising out of such reuse or alteration by Client or others acting through Client. 16. AMENDMENT. This Agreement,upon execution by the parties hereto,can be amended only by a written instrument signed by the parties. 17. ASSIGNMENT. Except for assignments(a)to entities which control,or are controlled by,the parties hereto or(b)resulting from operation of law,the rights and obligations of this Agreement cannot be assigned by any party without written permission of each other party. This Agreement shall be binding upon and inure to the benefit of any permitted assigns. 18. STATUTES OF LIMITATION. To the fullest extent permitted by law,the parties agree that,except for claims for indemnification,the time period for bringing claims under this Agreement shall expire one year after Project completion. 19. DISPUTE RESOLUTION.The parties shall attempt to settle disputes arising under this Agreement by discussion between the parties senior representatives of management.If any dispute cannot be resolved in this manner,within a reasonable length of time,the parties agree to attempt non-binding mediations or any other method of alternative dispute resolution prior to filing any legal proceedings. In the event any actions are brought to enforce this Agreement,the prevailing party shall be entitled to collect its litigation costs including attorney's fees from the other party. 20. NO WAIVER. No waiver by either party of any default by the other party in the performance of any particular section of this Agreement shall invalidate any other section of this Agreement or operate as a waiver of any future default,whether like or different in character. 21. NO THIRD-PARTY BENEFICIARY. Nothing contained in this Agreement,nor the performance of the parties hereunder,is intended to benefit,nor shall inure to the benefit of,any third party,including Client's contractors,if any. 22. SEVERABILITY.The various terms,provisions and covenants herein contained shall be deemed to be separate and severable,and the invalidity or unenforceability of any of them shall not affect or impair the validity or enforceability of the remainder. 23. AUTHORITY. The persons signing this Agreement warrant that they have the authority to sign as,or on behalf of,the party for whom they are signing. APPROVED FOR APPROVED FOR LJA ENGINEERING,INC. By: By: Printed Name: Printed Name: Jeremy Russell,RPLS Title: Title: Vice President/Director of Survey Date: Date: 12/7/2016 L:\Projects\808(City of Port Arthur)\B808-1001(GIS Mapping)\01-Project Information\CO#1\PSALJA .doc Revised 8/30/11" LJA Engineering, Inc. LJA 1480 Cornerstone Court Phone 409.866.9769 Beaumont.Texas 77706 Fax 409.866.7075 www.ljaengineering.com TBPE Ng F-1386 TBPLS NQ 10105600 October 18, 2016 City of Port Arthur City Hall,444 4th Street Port Arthur,Texas 77641 ATTN: Derrick Holland RE: Phase 2—GIS Mapping Project Proposal No: 16-00980 UA Engineering, Inc. is pleased to offer the following proposal to perform professional land surveying services for the above referenced project. The proposal consists of the following project understanding and scope of services: PROJECT OVERVIEW The objective of this project is to help the City of Port Arthur establish the City's GIS metadata and build its inventory of City assets. The City covers approximately 88 square miles with a population of 53,818 citizens. The City is organized into fifteen departments providing a full range of municipal services including fire and police protection, recreational activities, library and other cultural activities,solid waste removal and disposal, transit, and other critical infrastructure such as water and sanitary sewer utilities along with streets and drainage. The project is broken down into four phases, with approximately $100,000 budget for each phase. UA recently completed Phase 1 covering approximately 8.24 square mile that focused on the highest density area, including downtown Port Arthur. As shown on the attached PHASE 2 exhibit map,the limits of Phase 2 is focused upon the next highest density area of Port Arthur covering approximately 9.5 square miles. In general, the limits are bounded by US Highway 69/Memorial Blvd. on the Southwest, State Highway 347 on the Northeast, FM Highway 365 on the Northwest, and Gulfway Drive on the Southeast. Future phases will depend upon available budget with the limits of the targeted areas to be determined. SCOPE OF SERVICES LJA will utilize the current GIS database and schema, along with the GIS web application developed in Phase I for this next phase of work that includes the following: Data Collection and GIS Conversion Survey data collected in the field will be processed, converted and populated into the Port Arthur GIS database. The location information for each asset will be accompanied with physical and temporal characteristics. Metadata will be created and maintained for each dataset. Metadata will include purpose, collection process, projection/coordinate system and attribute identification. Field Survey Data Collection UA will perform a field survey utilizing sub-meter GPS to collect the location and data within the City rights-of-way on the following visible above ground features: 1. Water utilities — fire hydrants (ID#, GPM/Color), In/Out Svc, Brand), water valves and meters, sanitary sewer manholes, lift stations 2. Public works—Storm sewer manholes, catch basin inlets, existing Benchmarks LJA Engineering, Inc./14 B808-1001 City of Port Arthur—Phase 2 October 18, 2016 Page 2 3. Electrical—street lights 4. Traffic-traffic signals (city vs. state),traffic signs, street name markers 5. Transit- bus shelters, signage The UA project team will work with the City's Project Manager, Derrick Holland along with representatives of other department personnel as designated by the City to accomplish the objectives of this project. The working relationship and coordination of efforts between UA and the City's team members is vitally important to ensure that UA is able to capture the largest amount of reliable data within the available budget. This includes location and marking of water meters and sanitary manholes, particularly any that are located in the public alleyways. This may involve mowing of the alleyways,sufficient to access and collect the necessary data. In addition,the City will provide all maps showing infrastructure,utilities,and relevant information that will assist in the location,sizing,type or other form of identification that is to be included in the metadata. PROJECT SCHEDULE Based upon our discussions and receipt of authorization by the first week of December, we anticipate a start date of the third week in December with the following estimated schedule: October November December January Feburary Tasks 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 6 13 20 27 Project Start Authorization to Proceed Received Data/GIS Conversion Field Survey Data Collection Internal QA/QC Review Project Review with City of Pt.Arthur A Final Edits Final QA/QC Review Project Data Delivery a\ FEES The project budget for Phase 2 is $100,000 on a Lump Sum Basis. Invoicing for worked performed will be monthly until project completion, based upon the percentage of the work performed. B808-1001 City of Port Arthur GIS Project Phase 2.docx LJA Engineering, Inc.LJA B808-1001 City of Port Arthur—Phase 2 October 18,2016 Page 3 We appreciate the opportunity to provide you with these services. Should you have any questions concerning this proposal or need to revise the Scope of Work, please feel free to contact me at 409-554- 8888 or by email rworthey@Ijaengineering.com. Sincerely, FOR UA ENGINEERING,INC. Richard L.Worthey, RPLS Senior Project Manager i i Jere s� 'ussell, RPLS /7-(..........Q........ Vice President/Director of Surveying Attachments: Phase 2 Data Collection Area Map B808-1001 City of Port Arthur GIS Project Phase 2.docx N ,___---_______:,,,N --- w _ , E Phase 2----- 1 f'� Data Collection Area 3 '\ s Z- \ . /i t 1 if Phase I Data Collection Area I / I Completed Of Legend Phase_2 0 Phase_l - Parcels City City of Port Arthur Bevil Oaks China City of Beaumont City of Groves . City of Nederland City of Port Neches Nome 0 0.5 1 2 3 4 Miles v _ Esri, HERE. DeLorme, Mapmylndia.©OpenStreetMap contributors, and the GIS user community PHASE 2ri LJA Engineering, Inc. 1/4 City of Port Arthur 1480 Cornerstone Court Ph: 409.554.8888 GIS Mapping Project Beaumont, Texas 77706 Fax: 409.866.7075 TBPLS Firm No. 1000600