HomeMy WebLinkAboutPR 19589: 24" WATER TRANSMISSION LINE PLEASURE ISLAND P. R. No. 19589
10/26/16
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF THE
ENGINEER'S CERTIFICATE OF COMPLETION,
CONTRACTOR'S CERTIFICATE AND RELEASE AND
CONTRACTOR'S CERTIFICATE OF GUARANTEE FOR
CONSTRUCTION OF THE 24" WATER TRANSMISSION
LINE ON PLEASURE ISLAND/MLK BRIDGE TO
WALTER UMPHREY STATE PARK
WHEREAS, Allco, LLC has completed the contracted project to the satisfaction of the
project engineer and the City staff; and,
WHEREAS, the City has received the Engineer's Certificate of Completion, dated
October 24, 2016 from Arceneaux Wilson & Cole of Port Arthur, Texas, stating that to the best
of their knowledge, the 24" Water Transmission Line on Pleasure Island/MLK Bridge to Walter
Umphrey State Park project has been completed in general accordance with City's standards, a
copy is attached hereto and made a part hereof as (Exhibit "A"), together with a Contractor's
Certificate and Release (Exhibit "B"), and Contractor's Certificate of Guarantee (Exhibit "C"),
executed by Allco, LLC; and,
WHEREAS, the retainage for this project is five percent (5%) of the work completed
and billed, and the project engineer, Arceneaux Wilson & Cole LLC, approves final payment to
Allco, LLC, in the amount of$583,969.59(see Exhibit"D").
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT,the City Manager of the City of Port Arthur is hereby authorized to execute on
P. R. No. 19589
10/26/16
Page 2 of 3
behalf of the City of Port Arthur a Certificate of Acceptance (Exhibit "E") for the completion of
the 24" Water Transmission Line on Pleasure Island/MLK Bridge to Walter Umphrey State Park.
THAT, final payment be made to Allco, LLC in the amount of$583,969.57; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED THIS day of , 2016 at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor ;
Councilmembers ;
NOES:
Derrick Freeman
Mayor
ATTEST: APPROVED AS TO FORM:
\ica
Sherri Bellard Valecia Tizeno V
City Secretary City Attorney
APPROVED FOR ADMINISTRATION:
Brian McDougal Clifton Williams
City Manager Acting Purchasing Manager
P. R. No. 19589
10/26/16 to
Page 3 of 3
Jimmie Johnson, Ph.D.
Assistant City Manager
APPROVED FOR FUNDING:
ii444,4/1e: 54‘,74011„.
Jerry Dale, CPA, GFOA (o,,i be%& ( of"
Director of Finance
EXHIBIT A
(Arceneaux Wilson & Cole, LLC, Engineer Certification of Completion)
ENGINEER'S CERTIFICATE OF COMPLETION
Project: PLEASURE ISLAND 24" WATER TRANSMISSION LINE FROM M.L.K. BRIDGE TO
WALTER UMPHREY STATE PARK
Date Of Issuance: OCTOBER 24, 2016
Owner(s): CITY OF PORT ARTHUR
Owner's Project No.: CPA-660, Contract No. 1
Engineer: ARCENEAUX WILSON & COLE LLC
Contractor: ALLCO, LLC
This Engineer's Certificate of Completion applies to all Work under the Contract Documents or to
the following specified parts thereof:
TO CITY OF PORT ARTHUR
[OWNER]
AND TO ALLCO, LLC
[CONTRACTOR]
The Work to which this Certificate applies has been inspected by authorized representatives of
Owner, Contractor and Engineer, and that Work is hereby declared to be complete in accordance
with the Contract Documents on
July 25, 2016
DATE OF COMPLETION
Executed by Engineer on October 24 , 2016
4.• )\
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MARC A. OCHOA
,+�O'°li"<CENS :• O%r
BY: 77‘rtc- 7,&/-89-4--- G
ARCENEAUX WILSON & COLE LLC [SEAL]
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EXHIBIT B
(Arceneaux Wilson& Cole, LLC, Contactors Certification and Release)
CONTRACTOR'S CERTIFICATE AND RELEASE
FROM: AIIco, LLC
TO: CITY OF PORT ARTHUR
REFERENCE CONTRACT NO. CPA-660, Contract No. 1
ENTERED INTO THE 13TH DAY OF JANUARY 2015 BETWEEN THE
CITY OF PORT ARTHUR AND
AIIco, LLC OF Beaumont,Texas
FOR THE PLEASURE ISLAND 24"WATER TRANSMISSION LINE FROM M.L.K. BRIDGE TO WALTER
UMPHREY STATE PARK
LOCATED 1N THE CITY OF PORT ARTHUR,TEXAS
KNOW ALL MEN BY THESE PRESENTS:
1. The undersigned hereby certifies that there is due from, and payable by, the Owner to the
Contractor under the contract and duly approved Change Orders and modifications the balance of
FIVE HUNDRED EIGHTY-THREE THOUSAND NINE HUNDRED SIXTY-NINE AND 57/100 DOLLARS($583,969.57)
2. The undersigned further certifies that in addition to the amount set forth in Paragraph 1, there are
outstanding and unsettled the following items which he claims are just and due and owing by the
Owner to the Contractor:
(a)
(b)
(c)
(d)
3. The undersigned further certifies that all work required under this contract, including work required
under Change Order(s) numbered #1 AND#2 has been performed in
accordance with the terms thereof, and that there are no unpaid claims for materials, supplies, or
equipment and no claims of laborers or mechanics for unpaid wages arising out of the performance
of this contract, and that the wage rates paid by the Contractor were in conformity with the contract
provisions relating to said wage rates.
4. Except for the amounts stated under Paragraphs 1 and 2 hereof,the undersigned has received from
the Owner all sums of money payable to the undersigned under, or pursuant to, the above
mentioned contract or any modifications or change thereof.
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5. That in consideration of the payment of the amount stated in Paragraph 1 hereof, the undersigned
does hereby release the Owner and Operator from any and all claims arising under or by virtue of
this contract, except the amount listed in Paragraph 2 hereof due from the Owner; provided,
however, that if for any reason the Owner does not pay in full the amount stated in Paragraph 1
hereof, said deduction shall not affect the validity of this release, but the amount so deducted shall
be automatically included under Paragraph 2 as an amount which the Contractor has not released
but will release upon payment thereof. The Contractor further certifies that upon the payment of the
amount listed in Paragraph 2 hereof, and of any amount which may be deducted from Paragraph 1
hereof, he will release the Owner and Operator from any and all claims of any nature whatsoever
arising out of said contract or modification thereof, and will execute such further releases or
assurances as the Owner and Operator may request.
IN WITNESS WHEREOF, the undersigned has signed and sealed this instrument this 9th day
of September , 2016
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`•‘ ��,CO, �';�/ Allco, LLC
a 5 BY: �� �' President
s
T.W. Ha4114I i I:os" , being first duly sworn on oath, deposes and says, first, that
he is the President of Allco, LLC
second,that he has read the foregoing certificate by him subscribed as President
of Allco, LLC
Affiant further states that the matters and things stated herein are true.
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Subscribed and sworn to befor&t►nel thi§ 9th day of September ,2016
„so MARY BETH DELORD
t �1\' Notary Public,State Of Texas
My commission expires = �
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EXHIBIT C
(Arceneaux Wilson& Cole, LLC, Contractors Certification of Guarantee)
CONTRACTOR'S CERTIFICATE OF GUARANTEE
FROM: AIIco, LLC
(Name of Contractor)
TO: CITY OF PORT ARTHUR
(Owner)
REFERENCE CONTRACT NO. CPA-660,Contract No. 1
ENTERED INTO THE 13TH DAY OF JANUARY 2015 BETWEEN THE
CITY OF PORT ARTHUR AND
(Owner)
Allco, LLC OF Beaumont,Texas
(Name of Contractor) (City.Texas)
FOR THE PLEASURE ISLAND 24"WATER TRANSMISSION LINE FROM M.L.K. BRIDGE TO WALTER
(Name of Project)
UMPHREY STATE PARK
LOCATED IN THE CITY OF PORT ARTHUR,TEXAS
KNOW ALL MEN BY THESE PRESENTS:
1. Allco, LLC does hereby guarantee all of the work done under
the above referenced contract to be free from faulty materials in every particular, and free from improper
workmanship,and against injury from proper and usual wear;and agrees to replace or re-execute without cost
to the Owner and Operator such work as may be found to be improper or imperfect, and to make good all
damage caused to other work or materials,due to such required replacement or re-execution.
2. This guarantee shall cover a period of one (1) year from the date of acceptance of all work under this
Contract,as evidenced by the Engineer's Certificate of Completion.
3. This Certificate is given in connection of the final payment under the contract between the Owner and
Allco, LLC and with the knowledge that it will be relied upon in
making such payment and that such payment would not be made except upon the truth of the matter
contained in this affidavit.
IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this 9th day
of September , 2016.
(
coRPori Y',,� Allco, LLC
p`,�'�- , 4 �� (Nanw of Contractor)
_ -‘k , � President
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T.W. Harrison , being first duly sworn on oath,deposes and says, first that he is the President
(Affiant) (Title)
of Alico. LLC
(Name of Contractor)
second,that he has read the foregoing certificate by him subscribed as President
(Tide)
of Alico. LLC
(Name of Contractor)
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Affiant further states thktsth , Ers�ahi¢,things stated herein are true.
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(Affiant's Signature)
Subscribed and sworn to before me this 9th day of September , 2016.
MARY BETH DELORD i
z�► Nota Public,State Of Texas t
My commission expires:i 9�•}� MyryCOmiliiS zpires 1
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(Notary Public)
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EXHIBIT D
(Arceneaux Wilson& Cole, LLC, Recommendation for Final Payment and Final Invoice)
1.s.
ARCENEAUX WILSON&COLE
enyiiieeiiny I wrveyiny I pWnniny
October 24, 2016
Dr. Jimmie Johnson
Director of Water Utilities
CITY OF PORT ARTHUR
444 Fourth Street
Port Arthur, Texas 77641
RE: RECOMMENDATION for FINAL PAYMENT and RELEASE of RETAINAGE
Pleasure Island 24" Water Transmission line from M.L.K. Bridge to Walter Umphrey State
Park
Job No. CPA-660
Dear Dr. Johnson
Attached for your records are the project completion documents for the Water System
Improvements Project. These documents include the Engineer's Certificate of
Completion, Contractor's Certificate of Guarantee, and the Contractor's Certificate
of Re/ease.
These documents were executed showing a balance due the Contractor from the City.
This balance is the retainage withheld from the monthly estimates as well as any
payments due from completion of work. As stipulated in the contract documents the
retainage for this project is five percent (5%) of the work completed and billed. It is our
recommendation that the retainage held by the City be released to the Contractor and
final payment made. This will result in a final payment to ALLCO, LTD. from the City of
Port Arthur in the amount of Five Hundred Eighty-Three Thousand Nine Hundred
Sixty-Nine Dollars and Fifty-Seven Cents ($583,969.57). Should you have any
questions or require further information please do not hesitate to contact me at 409-724-
7888.
Sincerely,
Marc A. Ochoa, SIT, PE
Senior Project Manager
Attachments: Engineer's Certificate of Completion
Contractor's Certificate of Guarantee
Contractor's Certificate and Release
Final Pay Estimate No.8
409.724.7888
2901 Turtle Creek Dr.,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 10194049
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OF
Pleasure Island 24" Water Transmission Line from M.L.K. Bridge to Walter Umphrey State Park
TO SERVE
CPA-660
Contract No. 1
OWNER: City of Port Arthur CONTRACTOR: ALLCO
444 4th Street P.O. Box 3684
Port Arthur, TX 77642 Beaumont, TX 77704
AWC Job No. CPA-660 Date: October 24, 2016
AWC Construction Phase No. CPA-661 Estimate Period: 11/30/2015 - 9/30/2016
Monthly Invoice No. 8 (FINAL) Contract Date: January 13, 2015
Contract Amount $ 12,378,572.60 Notice to Proceed: February 3, 2015
Change Orders: $ (699,181.28) Contract Time: 301 Calendar Days
Change Order No. 1 $ (694,181.28)
Change Order No. 2 $ (5,000.00)
Total Contract Amount Approved Time Extensions: Days
to Date: $ 11,679,391.32
Amount Placed to Date: $ 11,679,391.32 Revised Contract Time: 301 Calendar Days
Material on Hand Not
in Place: $ - Days to Date: 609 Days
Subtotal: $ 11,679,391.32 Original Completion Date: November 30, 2015
Less 0% Retainage: $ - Revised Completion Date: November 30, 2015
Balance: $ 11,679,391.32 Percent Time Used: 202%
Less Amounts on Percent Complete: 1000/0
Previous Invoices: $ 11,095,421.75
TOTAL AMOUNT DUE $ 583,969.57
TEXAS REGISTERED ENGINEERING FIRM 'Percent Time Used based on Substantial Completion Date
* 101g4 * of November 30, 2015
Recommended for Approval:
At:t:•• ''.:1-;9,4
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MARC A. OCHOA
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Marc A. Ochoa, SIT, PE [SEAL]
MONTHLY INVOICE NO. 8
Pleasure Island 24"Water Transmission Line from M.L.K. Bridge to Walter Umphrey State Park
City of Port Arthur
CPA-660
Contract No. 1
October 24, 2016
Approx. Quantity Total
Item Description of Bid Item
QTY This Quantity To Unit Price Amount This Estimate Total Amount To Date
Estimate Date
Base Bld items
1. Mobilization 1 L.S. 1 $ 350,000.00 $ - $ 350,000.00
2. Traffic Control 1 L.S. 1 $ 40,000.00 $ - _ $ 40,000.00
3. 24-Inch PVC,C905' 15431 L.F. 15431 $ 91.80 $ - $ 1,416,565.80
4. 24-Inch PVC,C905,Cert-a-lock,Augured Pipe' 1451 L.F. 1451 $ 161.44 $ - $ 234,249.44
5. 24-Inch PVC,C905,Tunnel Construction 280 L.F. 280 $ 497.32 $ - $ 139,249.60
6. 30-Inch HDPE,DR-11 ' 25712 L.F. 25712 $ 353.24 $ - $ 9,082,506.88
7. 24-Inch Gate Valve&Box' 7 EA. 7 $ 18,310.00 $ - $ 128,170.00
8. 12-Inch PVC,C-900' 100 L.F. 100 $ 67.00 $ - $ 6.700.00
9. 12-inch Gate Valve&Box 2 EA. 2 $ 2225.00 $ - $ 4,450.00
10. 12-Inch Pressure Reducing Valve 1 EA. _ 1 $ 59,800.00 $ - $ 59,800.00
11. 8-Inch PVC,C900' 40 L.F. 40 $ 57.00 $ - $ 2,280.00
12. 8-Inch PVC,C905 Tunnel Construction' 40 _L.F. 40 $ 238.00 $ - $ 9,520.00
13. 8-Inch Gate Valve&Box' 1 EA. 1 $ 1,325.00 $ - $ 1,325.00
14. 4-Inch Air Release Valve 1 15 EA. 15 $ 6,685.00 $ - $ 100,275.00
15. Flushing Hydrant' 5 EA. 5 $ 2,950.00 $ - $ 14,750.00
16. Design of Trench Safety System' L.S. $ 500.00 $ - $ -
17. Trench Safety System,All Depths' 15431 L.F. 15431 $ 0.10 $ - $ 1,543.10
-
18. Tracer Wire System' 42874 L.F. 42874 $ 0.25 $ - $ 10,718.50
Supplemental Items
19. Extra Reinforcing Steel' LB.
$ 0.75 $ $ -
20. Extra Class"A"Concrete' C.Y. $ 150.00 $ - $ -
21. Extra-Cement Stabitzed Sand' C.Y. $ 40.00 $ - $ -
22. Wel Point' L.F. $ 30.00 $ - $ -
23. 12-Inch Gate Valve&Box' EA. $ 3,000.00 $ - $ -
24. 24-Inch Gate Valva&Box' EA._ $ 19,045.00 $ - $ -
25. Extra 90 Degree,24-Inch Fittings' EA. $ 1,850.00 $ - $ -
26. Extra 45 Degree,24-Inch Fittings' EA. $ 1,750.00 $ - $ -
27. Extra 22.5 Degree,24-Inch Fittings' EA. $ 1,750.00 $ - $ -
28. 24-Inch Ductile IronRestrained Joint Tee 2 EA. $ 2,500.00 $ - $ -
Change Orders
Change Order No.1
Materials provided to Strike 30"x24"harvey
29. Adapters and 24"Cap 1 L.S. 1 $ 8,625.00 $ - $ 8,625.00
Install a 12"Tee and City Furnished 12"Gate Valve
30. i Sta.35+06 1 L.S. 1 $ 3,743.00 $ - $ 3,743.00
Instal 8"Tee,8"Valve,8"Cap and 120 L.F.of 8"
31. C900 PVCcQ Sta.121+50 1 L.S. 1 $ 10,896.00 $ - $ 10,896.00
Relocate the Pressure Reducing Station,including
32. 12"45's and 80 L.F.of C900 PVC 1 L.S. 1 $ _ 5,261.00 $ - $ 5,261.00
33. Additional cost for Slpitting Bore No.3 into 2 Bores 1 L.S. 1 $ 18,141.00 $ - $ 18,141.00
34. Pump Equipement for Pressure Reducing Station 1 L.S. 1 $ 22,810.00 $ - $ 22,810.00
35. Abandon the Exisitng Air Release Valves 1 L.S. 1 $ 7,812.00 $ - $ 7,812.00
TOTAL $ - $11,679,391.32
1 Change Order No-1
2 Change Order No.2
EXHIBIT E
(Arceneaux Wilson& Cole, LLC, Certification of Acceptance)
City of Port Arthur, Texas
Department of Utility Operation
CERTIFICATION OF ACCEPTANCE FOR
24" WATER TRANSMISSION LINE ON PLEASURE ISLAND/MLK
BRIDGE TO WALTER UMPHREY STATE PARK IN THE CITY OF
PORT ARTHUR
To: ALLCO, L.L.C.
This documents is to certify that City of Port Arthur, Texas accepts the completion of 24" Water
Transmission Line on Pleasure Island/MLK Bridge to Walter Umphrey State Park Project on the
basis of the City of Port Arthur, Texas Utility Operation Department,the Engineer's Certification
of Completion, the Contractor's Certificate and Release, and Contractor's Certification of
Guarantee from ALLCO, L.L.0
X
Brian McDougal
City Manager
ATTEST:
X
Sherri Bellard
City Secretary