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Home My WebLink AboutPOST 12.27.16 REGULAR MEETING POST AGENDA REPORT City Council Meeting City Hall Council Chamber City Of Port Arthur December 27, 2016 8:30 A.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I. INVOCATION, PLEDGE & ROLL CALL Mayor Freeman Mayor Pro Tem Scott, Jr. Councilmember Hamilton Councilmember Albright, III Councilmember Richard Councilmember Lewis, Jr. Councilmember Swati Councilmember Moses Councilmember Frank City Manager McDougal City Secretary Bellard, TRMC City Attorney Tizeno Sergeant At Arms: Police Chief Melvin Or Designee II. PROCLAMATIONS Proclamations III. PETITIONS & COMMUNICATIONS A. Speakers (1) Warren Field Regarding The Historical Politics Of The Port Arthur C- PAC Regarding City Campaigns It Financed And Its Proxy Control Of City Staff Seats B. Presentations — None C. Employee Recognition — None D. Correspondence — None IV. PUBLIC HEARINGS — 9:00 A.M. — NONE AGENDA DECEMBER 27, 2016 V. UNFINISHED BUSINESS — NONE VI. CONSENT AGENDA NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or Administrative Nature. The Council Has Been Furnished With Background And Support Material On Each Item, And/Or It Has Been Discussed At A Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being Discussed Separately Unless Requested By A Council Member Or A Citizen, In Which Event The Item Or Items Will Immediately Be Withdrawn For Individual Consideration In Its Normal Sequence After The Items Not Requiring Separate Discussion Have Been Acted Upon. Motion: KF Second: TH Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED A. Minutes (01) 11/29/2016 Regular Meeting (02) 12/05/2016 Special Executive Meeting (03) 12/13/2016 Regular / Special Executive Meeting B. Expense Reports (B1) Councilmember Willie Lewis: National League Of Cities Conference Pittsburgh, PA November 15 — 20, 2016 $2,605.87 PULLED Motion: KF Second: TH Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED C. Resolutions — Consent 2 AGENDA DECEMBER 27, 2016 VI. CONSENT AGENDA — CONTINUED (1) P.R. No. 19559 — A Resolution Authorizing The Purchase Of A 2017 F-350 Pickup Truck With A Service Body For The Utility Operations Department From Silsbee Ford, Of Silsbee, Texas, Through Buyboard, In The Total Amount Of $34,870.50. Funds Are Available In Equipment Account No. 410-1253-532.92-00 Resolution No. 16-349 (2) P.R. No. 19589 — A Resolution Authorizing Acceptance Of The Engineer's Certificate Of Completion, Contractor's Certificate And Release And Contractor's Certificate Of Guarantee For Construction Of The 24" Water Transmission Line On Pleasure Island/MLK Bridge To Walter Umphrey State Park Resolution No. 16-350 (3) P.R. No. 19614 — A Resolution Awarding A Bid And Authorizing The City Manager To Execute A Contract With Excavation And Construction, LLC Of Port Arthur, Texas For 4th Street Improvements From Stadium Road To Duff Drive, With A Projected Budgetary Impact Of $888,612.74 Funding Available In CDBG Account No. 105-1431-552.86-01, Project #4THST1 Resolution No. 16-351 (4) P.R. No. 19621 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Advertise A Local Marketing Campaign On Three (3) Billboards In Port Arthur, Texas That Advertise Economic Development Starts At Home For Six (6) Months During Fiscal Year 2016 — 2017 At A Cost Not To Exceed $14,203 ($7,000.00 From Account Number 120-1429- 582.59-06 And $7,203.00 From Account Number 120-1429-582.53- 00 PULLED Motion: KF Second: WL Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED Resolution No. 16-355 3 AGENDA DECEMBER 27, 2016 VI. CONSENT AGENDA — CONTINUED (5) P.R. No. 19622 — A Resolution Authorizing The City Of Port Arthur Section 4A Economic Development Corporation To Enter Into A Contract For Grass Cutting Services At The Spur 93 Business Park With Joey's Tractor Service Of Port Arthur, Texas At A Cost Not To Exceed $20,790.00 (Account Number 120-1429-582.59-02) Resolution No. 16-352 (6) P.R. No. 19626 — A Resolution Authorizing The 2016-2017 Orange County Appraisal District Funding Allocation In An Amount Of $20,699.00. Account No. 001-1031-515.54-00 PULLED Motion: WL Second: KF Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED Resolution No. 16-356 (7) P.R. No. 19637 — A Resolution Authorizing The City Manager To Execute Settlement Of An Automobile Physical Damage Claim In The Amount of $5,376.91 Made Against Texas Municipal League Intergovernmental Risk Pool (TML) As A Result Of Property Damage To Solid Waste Trash Truck #1906 Resolution No. 16-353 4 AGENDA DECEMBER 27, 2016 VI. CONSENT AGENDA — CONTINUED (8) P.R. No. 19638 — A Resolution Authorizing The City Manager To Enter Into A New Maintenance Agreement With DDS Corporation Of Southfield, Michigan, For The Annual License Renewal Fee For Maintenance, Updates, Equipment And Software Support On The Police/Fire Dispatch Center Voice Recorder, With An Annual Projected Budgetary Impact Of $17,500.00, And A Onetime Fee Of $2,750.00 For Shipping And Installation Charges; Funding Available In Police Department Account No. 001-1101-521.72-00 PULLED Motion: KF Second: WL Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED Resolution No. 16-357 (9) P.R. No. 19641 — A Resolution Amending Resolution 16-285 For The Purchase Of A Gradall Excavator From Associated Supply Company, Inc. Of Beaumont, Texas To Houston Freightliner Of Houston, Texas, Under The Buyboard Contract No. 424-13, For The Public Works Department Drainage Division In The Amount Of $244,057.54. Funding Available In Account Numbers 625-1801- 531.93-00, Project Number FH1601 And 001-1204-531.92-00, Equipment Resolution No. 16-354 (10) P.R. No. 19644 — A Resolution Authorizing The City Manager To Execute A Letter Of Engagement With Whitley Penn, LLP, As Independent Auditor For The City Of Port Arthur For The Year Ending September 30, 2016, With A Projected Budgetary Impact Of $108,700.00. Funding Available In Finance Department Professional Services Account No. 001-1031-515.54-00 PULLED Motion: KF Second: RS Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED Resolution No. 16-358 5 AGENDA DECEMBER 27, 2016 VI. CONSENT AGENDA — CONTINUED (11) P.R. No. 19645 — A Resolution Authorizing Additional Funding For The Independent Audit For Fiscal Year Ending September 30, 2015 For The City Of Port Arthur Performed By Whitley Penn, LLP, In An Amount Of $35,000.00. Funding Available In Finance Department Professional Service Account No. 001-1031-515.54-00 PULLED Motion: KF Second: WL Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED Resolution No. 16-359 VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT A. Resolutions (1) P.R. No. 19611 — A Resolution Authorizing The Award Of Bid And The Execution Of A Contract With Allco, LLC, Of Beaumont, Texas, For The FM 365 Sanitary Sewer Line Replacement Project — Approximately 3000 Linear Feet From El Paso Avenue To 1901 FM 365 Lift Station In The Amount Of $599,825.00; Funding Available In Account 410-1255-532.83-00 Motion: KF Second: WL Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED Resolution No. 16-360 (2) P.R. No. 19620 — A Resolution Approving The City Of Port Arthur Section 4A Economic Development Corporation's Second Amendment To The Chief Executive Officer Employment Agreement With Floyd Batiste Motion: KF Second: WL Voting Yes: 5 Voting No: 1 (DF) W/O: MA, CM & OS APPROVED Resolution No. 16-361 L 6 AGENDA DECEMBER 27, 2016 VIII. ITEMS REQUIRING INDIVIDUAL ACTION — NON-CONSENT — CONTINUED B. Ordinances (1) P.O. No. 6590 — An Ordinance Amending Chapter 110 (Utilities), Sections 110-97, 110-98, 110-99 Of The Code Of Ordinances Of The City Of Port Arthur, As It Pertains To Procedures For Adjustment Of Water Bills For Residential And Commercial Customers, And Providing For Publication Motion: KF Second: WL Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED Ordinance No. 16-75 (2) P.O. No. 6603 — An Ordinance Authorizing A Special Warranty Deed For Conveyance Of Property To A Low Or Moderate Income Resident Of The City Who Is Participating In The Hurricane Ike Housing Reconstruction Program Through The Texas Department Of Housing & Community Affairs (TDHCA) Motion: KF Second: WL Voting Yes: 6 Voting No: 0 W/O: MA, CM & OS APPROVED Ordinance No. 16-76 VII. ADJOURNMENT OF MEETING ************************************************************ NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 8:30 AM On December 28, 2016. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law ************************************************************