HomeMy WebLinkAboutPR 19392: CHANGE ORDER NO. 05, CONTRACT WITH ALLCO, INC. BLUEBONNET AVENUE STREET IMPROVEMENTS PROJECT • City of%Ii
ort rthu�—
Texas
INTEROFFICE MEMORANDUM
PUBLIC WORKS DEPARTMENT-ADMINISTRATION DIV.
Date: January 10, 2017
To: Brian McDougal, City Manager
From: Armando Gutierrez, Jr., Director of Public Works
RE: Proposed Resolution No. 19392
RECOMMENDATION
I recommend that the City Council approve P. R. No. 19392 authorizing the City Manager to execute
Change Order No. 5 to the contract with ALLCO for the Bluebonnet Avenue Street Improvements
decreasing the contract amount by $386,939.28 to a new amount of$1,820,023.56.
BACKGROUND
Per Resolution 15-024 a construction contract was awarded to ALLCO. Inc. for the Bluebonnet Avenue
Street Improvements Project for $1,801,610.00 and a contract term of 270 days. Per Resolution 15-173,
the City Council approved Change Order No. 1 increasing the contract amount by $24,843.78 to a new
contract total of $1,826,453.78 for emergency repairs to the roadway subgrade. Per Resolution 15-204,
the City approved Change Order No. 2 increasing the contract amount by $238,152.00 to a new contract
amount of$2,064,605.78 and increasing the contract term by 90 days to a new term of 360 days due to
additional repairs. Per Resolution 15-388, the City approved Change Order No. 3 increasing the contract
amount by $83,018.50 to a new contract amount of$2,147,624.28 and increasing the contract term by 35
days to a new term of 395 days due to additional repairs. Per Resolution 16-019, the City approved
Change Order No. 4 increasing the contract amount by $59,338.56 to a new contract amount of
$2,206,962.84 and increasing the contract term by 30 days to a new term of 425 days due to additional
asphalt milling. This change order is for additional items totaling $9,882.20 and removal of items totaling
$396,821.48. This change order is the final change order for this project.
BUDGET/FISCAL EFFECT
Funds are available in the GLO Round 2.2 Program, Project No. I22BB, Account No. 145-1201-532.59-
00.
SUMMARY
I recommend that the City Council approve P. R. No. 19392 authorizing the City Manager to execute
Change Order No.5 to the contract with ALLCO for the Bluebonnet Avenue Street Improvements
decreasing the contract amount by $386,939.28 to a new amount of$1,820,023.56.
"Remember we are here to serve the Citizens of Port Arthur"
P.R. 19392
01/10/17 rtb
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
CHANGE ORDER NO. 05 TO THE CONTRACT BETWEEN THE CITY
OF PORT ARTHUR AND ALLCO, INC. FOR THE BLUEBONNET
AVENUE STREET IMPROVEMENTS PROJECT, DECREASING THE
CONTRACT AMOUNT BY $386,939.28 TO A NEW CONTRACT
AMOUNT OF $1,820,023.56. GLO ROUND 2.2 PROGRAM,
PROJECT NO. I22BB, ACCOUNT NO. 145-1201-532.59-00.
WHEREAS, per Resolution No. 15-024, the City Council awarded a contract for
the Bluebonnet Avenue Improvements project from Gilham Circle to 19th Street to
ALLCO, Inc., of Beaumont, Texas in the amount of $1,801,610.00 and a contract time
of 270 calendar days; and,
WHEREAS, per Resolution No. 15-173, the City Council approved Change Order
No. 1 to the contract in the amount of $24,843.78 increasing the contract amount to
$1,826,453.78 for emergency repairs to the roadway subgrade due to a large void
under the roadway created by a water main leak; and,
WHEREAS, per Resolution No. 15-204, the City Council approved Change Order
No. 2 increasing the contract amount by $238,152.00 to a new contract amount of
$2,064,605.78 and increasing the contract term by 90 days to a new term of 360 days
due to additional repairs; and,
WHEREAS, per Resolution No. 15-388, the City Council approved Change Order
No. 3 increasing the contract amount by $83,018.50 to a new contract amount of
$2,147.624.28 and increasing the contract term by 35 days to a new term of 395 days
due to additional repairs; and,
P. R. 19392
Page 2
WHEREAS, per Resolution No. 16-019, the City Council approved Change Order
No. 4 increasing the contract amount by $59,338.56 to a new contract amount of
$2,206,962.84 and increasing the contract term by 30 days to a new term of 425 days
due to additional milling of the existing asphalt of the north side of Gulfway Drive (SH
87); and,
WHEREAS, proposed Change Order No. 5 is the final change order adding
sealing of crack joints and reimbursement for material on hand not used on the project
increasing the contract price by $9,882.20 and removing other bid items not used
decreasing the contract price by $396,821.48 leaving a total decreased price of
$386,939.28; and,
WHEREAS, approval of Change Order No. 05 will decrease the contract amount
by $386,939.28 to a new total of $1,820,023.56 herein deemed an appropriate action,
attached hereto as Exhibit "A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, Change Order No. 05 is herein approved and the City Manager is
authorized to execute said Change Order No. 05 (attached as Exhibit "A") to the
contract between the City of Port Arthur and ALLCO, Inc.; and,
THAT, Change Order No. 05 decreases the contract amount by $386,939.28 to
new contract amount of $1,820,023.56; and,
P.R. 19392
Page 3
THAT, a copy of the caption of this Resolution No. be spread upon the Minutes
of the City Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2017
at a meeting of the City of Port Arthur, Texas by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Derrick Ford Freeman
Mayor
Attest:
City Secretary
Sherri Bellard
AP7'0V9D AS TO FORM: APPROVED FOR ADMINISTRATION:
\ a
Valecia Tizeno Brian McDougal
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
Jerry Dale, CPA/GFOA Clifton Williams, CPPB
Director of Finance Acting Purchasing Manager
Armando Gutierrez, Jr., P.E.
Director of Public Works
EXHIBIT A
Alm.
.10•
cnic
RECEIVED
// , ARCENEAUX WILSON&COLE MAY 7_ 1 2016
engineering I surveying I planning
May 10, 2016 PUBLIC WORKS
Admin.-City Hall
Mr. Rawetts Baaheth
City of Port Arthur
444 Fourth Street
Port Arthur, Texas 77640
RE: CHANGE ORDER NO, 5
Bluebonnet Ave, Street Improvements from Gilham Circle to 19th Street
Job No, CPA-825
Dear Mr. Baaheth:
Attached is Change Order No. 5 for the Bluebonnet Ave. Street Improvements project. This change order
is the final change order for the Bluebonnet Ave. Street Improvements that will add additional items
including sealing of cracks at joints and reimbursement for material on hands, that the contractor will hand
over to the City and remove all items not used in the project. The total cost for this change order will
decrease the contract amount $386,939.28. I recommend that the City of Port Arthur authorize this
change to the contract. I have attached Change Order No. 5 which modifies the contract to reflect this
change for your consideration and action. Should you have any questions or require additional
information, please contact our office.
Very truly yours,
Arceneaux Wilson & Cole LLC
TEXAS REGISTERED ENG/NEER/NG FIRM F-16194
r "‘‘"*.iVidel—
�
Keestan Cole, PE
Vice-President
409.724.7888
2901 Turtle Creek Dr,Suite 320
Port Arthur,TX 77642 Engineering Surveying
awceng.com F-16194 10194049
ORAL (41, �C
�,���\11� o +
`�� = ° Texas General Land Office %'�qy F/L'
W - Disaster Recovery Ade 111p
r t�.• �, .qac 4 �6
�; �R
�ST9g<<SHEO ,.2;5
6 Construction Contract Change Order Request Form /rks'
q
Engineer: Owner(Contractor Locality): Contractor:
ALLCO
Aceneaux Wilson&Cole City of Port Arthur
2901 Turtle Creek Dr., Suite 320
Port Arthur, TX 77642 444 4`h Street
Port Arthur, TX 77642 Agreement Date: 1-14-15
Phone No.: 409-724-7888 Phone No.:409-983-8100 Phone No.: 409-860-4459
Date: May 5, 2016 Contract For(Project Description): GLO Contract No.:
Project Code No.: P21428 12-403-008-7654
Bluebonnet Ave. Street
Improvements
Bid Package No.: 4
Change Order No.: 5
You are hereby requested to comply with the following changes from the contract plans and specifications:
Item Description of Changes: Quantities, Units, Unit Prices, Decrease in Increase in
No. Change in Completion Scheduled, Etc. Contract Price Contract Price
4 Remove 520 L.F., Demolish and Remove 15-Inch RCP $ 10,920.00
5 Remove 10 L.F. to Bid Item No. 5 Demolish and Remove $1,000.00
18-Inch RCP
6 Remove 4 L.F. to Bid Item No. 6 Demolish and Remove 24- $400.00
Inch RCP
7 Remove 23 EA. to Bid Item No. 7 Demolish and Remove $16,100.00
Type"C" Inlet
8 Remove 0.5 EA. to Bid Item No. 8 Demolish and Remove $450.00
Grate Inlet
13 Remove 27 S.Y. to Bid Item No. 13 Demolish and Remove $8,478.00
Asphalt Drive
14 Remove 4 S.Y. to Bid Item No.14 Demolish and Remove $2,176.00
Concrete Sidewalk
15 Remove 3.17 AC. to Bid Item No.15 Seeding $8,083.50
Construction Contract Change Order Request Form Page 1 of 3
CDBG Disaster Recovery Program July 2014
16 Remove 23 EA. to Bid Item No. 16 Type"C"Curb Inlet $82,800.00
17 Remove 0.5 EA. to Bid Item No. 17 Grate Inlet
$1,414.00
18 Remove 645 L.F. to Bid Item No. 18 18-Inch RCP
$64,500.00
19 Remove 118 L.F. to Bid Item No. 19 Concrete Curb and
Gutter $2,242.00
21 Remove 273 S.Y. to Bid Item No. 21 Replace Pavement $25,389.00
(Trench Failures)
22 Remove 7,732 S.Y. to Bid Item No. 22 2-Inch Type"D" Hot
Mix Asphalt $100,516.00
25 Remove 1 L.S. to Bid Item No. 25 Trench Safety System $750.00
26 Remove 1250 L.F. to Bid Item No. 26 Trench Safety
System, All Depths $1,250.00
29 Remove 19.8 STA. to Bid Item No. 29 Pavement Markings
$6,634.60
40 Remove 594 Ton to Bid Item No. 40 Asphalt Level Up
Course $63,718.38
Remove Materials on Hand, Contractor will hand over to $5,119.40
the City
14 EA, 30"VRM30 Ring Only
5 EA, V1420 MH Cover Only
56 EA, 18" RCP 6'
Seal Cracks at Joints
3,240 L.F./$1.47 $4,762.80
SUBTOAL ($386,939,28)
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014
Change in Contract Price Change in Contract Time (Calendar Days)
Original Contract Price: $ 1,801,610.00 Original Contract Time: 270 days
Previous Change Order(s): Net Change From Previous
No. 1 to No. 4 $ 405,352.84 Change Orders: 155 days
Contract Price Prior to Contract Time Prior to
this Change Order: $2,206,962.84 this Change Order: 425 days
Net inerease/Decrease of Net Increasc/Decr asc of
this Change Order: ($ 386,939.28) this Change Order: 0 days
Contract Price With all Contract Time With all
Approved Change Orders: $ 1,820,023.56 Change Orders: 425 days
Cumulative Percent Change in Contract Price (+/-): Grantee Contract End Date:
1.02% (mm/dd/yy) 12 / 31 /2015
Construction Contract Start Date: Construction Contract End Date:
(mm/dd/yy) 10 / 27 /2014 (mm/dd/yy) 5/ 30 / 2016
Reimbursements of costs included in this change order are subject to review by the GLO-DR program.
* This document may be executed prior to submission for GLO-DR program review, but all parties
involved will be held responsible if the change order or the amendment warranted as a result of
this change order is not in compliance with CDBG or HUD requirements.
RECOMMEN D: APPROVED: ACCEP 3%7-
BY .eG By: By: SNP �w
ENGINEER OWNER CONTRACTOR
Date: 5-3/0-A6 Date: Date: C/06
Construction Contract Change Order Request Form Page 2 of 3
CDBG Disaster Recovery Program July 2014
JUSTIFICATION FOR CHANGE
1. Will this Change Order increase or decrease
the number of beneficiaries? 0 Increase 0 Decrease x No Change
If there is a change, how many beneficiaries will be affected? Total L/M
2. Effect of this change on scope of work: 0 Increase 0 Decrease x No Change
3. Effect on operation and maintenance costs: 0 Increase ❑ Decrease x No Change
4. Are all prices in the change order dependent upon unit prices
found in the original bid? x Yes 0 No
If"No", explain:
5. Has this change created new circumstances or environmental
conditions which may affect the project's impact, such as
concealed or unexpected conditions discovered during actual
construction? 0 Yes x No
If"Yes", is an Environmental Re-assessment required?
6. Is the Texas Commission on Environmental Quality (TCEQ)
clearance still valid? (if applicable) x Yes 0 No
7. Is the TCEQ permit approval still valid? (sewer projects only) 0 Yes 0 No
8. Are the handicapped access requirements/approval
still valid?(if applicable) x Yes 0 No
9. Are other Disaster Recovery contractual special condition clearance
still valid? x Yes 0 No
(If no, specify):
NOTE:
* Generally, a cumulative change in the contract price in excess of 25% cannot
be reviewed (18% decrease for counties).
Construction Contract Change Order Request Form Page 3 of 3
CDBG Disaster Recovery Program April 2014
ARCENEAUX WILSON&COLE
CHANGE ORDER No. 5
DATE: May 5, 2016 JOB NO. CPA-825
AGREEMENT DATE: January 14, 2015
NAME OF PROJECT: Bluebonnet Avenue Street Improvements from Gilham Circle
to 19th Street
OWNER: CITY of PORT ARTHUR
CONTRACTOR: ALLCO
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Remove to the following Bid Items to actual quantities used:
a. Remove 520 L.F. to Bid Item No. 4 Demolish and Remove 15-Inch RCP ($ 10,920.00)
b. Remove 10 L.F. to Bid Item No. 5 Demolish and Remove 18-Inch RCP ($ 1,000.00)
c. Remove 4 L.F. to Bid Item No. 6 Demolish and Remove 24-Inch RCP ($ 400.00)
d. Remove 23 EA. to Bid Item No. 7 Demolish and Remove Type "C" Inlet ($ 16,100.001
e. Remove 0.5 EA. to Bid Item No. 8 Demolish and Remove Grate Inlet ($ 450.00)
f. Remove 27 S.Y. to Bid Item No. 13 Demolish and Remove Asphalt Drive ($ 8,478.00)
g. Remove 4 S.Y. to Bid Item No.14 Demolish and Remove
Concrete Sidewalk ($ 2,176.00)
h. Remove 3.17 AC. to Bid Item No.15 Seeding ($ 8,083.50)
i. Remove 23 EA. to Bid Item No. 16 Type"C"Curb Inlet ($ 82,800.00)
j. Remove 0.5 EA. to Bid Item No. 17 Grate Inlet ($ 1,414.00)
k. Remove 645 L.F. to Bid Item No. 18 18-Inch RCP ($ 64,500.00)
I. Remove 118 L.F. to Bid Item No. 19 Concrete Curb and Gutter ($ 2,242.00)
m. Remove 273 S.Y. to Bid Item No. 21 Replace Pavement (Trench Failures) ($ 25,389.00)
n. Remove 7,732 S.Y. to Bid Item No. 22 2-Inch Type"D" Hot Mix Asphalt ($ 100,516.00)
o. Remove 1 L.S. to Bid Item No. 25 Trench Safety System ($ 750.00)
p. Remove 1250 L.F. to Bid Item No. 26 Trench Safety System, All Depths ($ 1,250.00)
q. Remove 19.8 STA. to Bid Item No. 29 Pavement Markings ($ 6,634.60)
r. Remove 594 Ton to Bid Item No. 40 Asphalt Level Up Course ($ 63,718.38)
s. Remove Materials on Hand, Contractor will hand over to the City
14 EA, 30"VRM30 Ring Only
5 EA, V1420 MH Cover Only
56 EA, 18" RCP 6' $ 5,119.40
2. Add the following Items to Actual Bid:
t. Seal Cracks at Joints
3,240 L.F./$1.47 $ 4,762.80
SUBTOTAL ($ 386,939.28)
409.724.7888
?701 Turtle Creek Dr,Suite 320
Part Artnvr.TX 77642 Engineering Surveying
awceng.corn F-itr1-- •01Q4Q-1,7
nafrip CNC
MAIrAir
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,801,610.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): 2,206,962.84
The CONTRACT PRICE due to this CHANGE ORDER will be fincrensed-} [decreased]
by: $386,939.28 Dollars
The new CONTRACT PRICE, including this CHANGE ORDER, will be $ 1,820,023.56
CHANGE TO CONTRACT TIME:
ORIGINAL CONTRACT TIME: 270 Calendar Days
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER: 155 Calendar Days
CURRENT DATE OF COMPLETION: May 30, 2016
CONTRACT TIME due to this CHANGE ORDER will be increased by 0 Days
The New DATE OF COMPLETION: May 30, 2016
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order.
RECOMMENDED BY ENGINEER: ACCEPTED BY:
ARCENEAUX WILSON & COLE LLC [CONTRACTOR,OFFICER OR OWNER]
ALLCO
ACCEPTED BY:
CITY of PORT ARTHUR