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Home My WebLink AboutPR 19609: ALUMINUM BLEACHERS FOR COUNTY PARK P. R.No. 19609 12/15/2016 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF THREE (3) SUSPENDED CANTILEVER SHADE STRUCTURES AND THREE (3) SETS OF ALUMINUM BLEACHERS FOR COUNTY PARK ALSO KNOWN AS LITTLE LEAGUE FIELD LOCATED ON RAY AVENUE IN THE PORT ACRES AREA FROM THE PLAYGROUND, SHADE AND SURFACING DEPOT, LLC OF KELLER, TEXAS THROUGH TIPS PURCHASING COOP PRICING IN THE AMOUNT OF $52,277.00. [ACCOUNT NO 001-1207- 531.92-00] WHEREAS, the City Council of Port Arthur has made "quality of life" a primary goal of city governance and administration and County Park is utilized as a source of entertainment for spectators and exercise for participants in the various leagues that are held at that park; and, WHEREAS, in order to aesthetically improve and make the experience of being at County Park a more enjoyable one, the Parks and Recreation Department recommends the purchase of three (3) Suspended Cantilever Shade Structure and three (3) sets of Aluminum Bleachers for County Park also known as Little League Field located on Ray Avenue in the Port Acres area from The Playground, Shade and Surfacing Depot, LLC of Keller, Texas through TIPS Purchasing Coop Pricing in the amount of$52,277.00; and, WHEREAS, Chapter 271 of the Local Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as TIPS/TAPS, a purchasing cooperative, as an alternative to a formal bid process; and, WHEREAS, pursuant to Resolution No. 12-008, the City of Port Arthur entered into an interlocal agreement with Region VIII Education Service Center for participation in the Interlocal Purchasing System(TIPS/TAPS); and, WHEREAS, The Playground, Shade and Surfacing Depot, LLC is an Awarded Vendor through the Competitive Bidding Process of the Interlocal Purchasing System (TIPS/TAPS); now, therefore, P. R. No. 19609 12/15/2016 ca BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager of the City of Port Arthur is hereby authorized and directed to purchase of three (3) Suspended Cantilever Shade Structure and three (3) sets of Aluminum Bleachers for County Park also known as Little League Field located on Ray Avenue in the Port Acres area from The Playground, Shade and Surfacing Depot, LLC of Keller, Texas through TIPS Purchasing Coop Pricing in the amount of$52,277.00 (proposal attached hereto as Exhibit"A"). Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2017, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES: Mayor: , Councilmembers: , NOES: Derrick Ford Freeman Mayor P. R. No. 19609 12/15/2016 ca ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: /(141-41 (I,AX-4,4—/2-11(a-F ' ) Val Tizeno, Esq. q City Attorney APPROVED AS TO ADMINISTRATION: Brian McDougal City Manager Jerry Smith, M.S. Director of Parks and Recreation APPROVED AS TO AVAILABILITY OF FUNDS: .c..v./ 74. .c:. �---- Director Director of Finance .eil f (Ai IN,: Clifton Williams, CPPB Acting Purchasing Manager EXHIBIT "A" The Playground, Shade and Surfacing Depot, LLC Proposal J ;ftd 19 qtett SNARE AND SURFACING OEM 200 N.Rufe Snow Drive,Suite 209 INVOICE NO. Keller,TX 76248 DATE November 22,2016 (817)585-4636 CUSTOMER ID sales(a�plavgroundshadeandsurfacinq.com EXPIRATION DATE December 22,2016 BILL TO: City of Port Arthur SHIP TO: Attn:Clifton Williams (If Different) Port Arthur,TX Office: 409-983-8162 OPTION#1 Cell: (2)4 Row&(1)5 Row Bleacher Option Email: Clifton.williamsportarthurtx.gov TIPS Purchasing Coop Pricing TEAM MEMBER JOB PAYMENT TERMS DUE DATE Shane Jefferys Shade Structure TBD QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL 2.00 25'x 14'x 11'Entry Suspended Cantilever Shade w/2 columns on base plates. Preliminary $ 5,534.00 11,068.00 Engineering calls for 8"x8"Columns,6"x6"beams&2.875"rafters. See drawing and rendering. 1.00 34'x 24'x 11'Entry Suspended Cantilever Shade w/2 columns on base plates. Preliminary $ 10,497.00 10,497.00 Engineering calls for 12"x12"Columns,8"x8"beams&5"rafters. See drawing and rendering. Includes standard installation through soil of columns disposing of footer spoils onsite or in customer provided dumpster. Price assumes good access&does not include excavation of any rock,concrete or other materials below grade. Price includes 2-Coat Finish:the most comprehensive steel finishing process in the industry. Price includes Patented Glide Elbow System to allow for easier removal/re-install of shade fabric in cases of severe inclement weather or snow Price includes(2)Engineer Stamped/Sealed Drawings NOTE:Customer to have any irrigation system turned off prior to install&any irrigation capping or redirection is responsibility of customer.Repair of landscaping and/or sod after construction is the responsibility of the Customer.Must be able to access wl Bobcat equipment. 2.00 4 Row x 21'L Low-Rise Aluminum Bleacher-2014 IBC Compliant $ 1,825.00 3,650.00 1.00 5 Row x 33'L Non-Elevated Aluminum Bleacher-2014 IBC Compliant $ 6,175.00 6,175.00 1.00 Standard installation of(3)shade structures above,disposing of footer spoils onsite or in customer $ 19,800.00 19,800.00 provided dumpster. Price assumes good access&excludes grading or excavation of any rock, concrete or other materials below grade. Assembly of bleachers into place on existing pads. 1.00 Additional year end savings beyond TIPS pricing(2017 price increase December 15,2016) $ (2,140.00) (2,140.00) 10 Year Limited Pro-Rated Warranty on Fabric and 20 Year Limited Warranty on Frame from Mfg.Standard specifications engineered to withstand hurricane force 1 wind gust 93mph w/fabric installed;up to 150 mph winds with fabric removed.Meets ASTM guidelines.Shade fabric should be removed in cases of heavy snow,ice or severe inclement weather.Detailed warranty available on request or at purchase. **Does not include sales tax which if required will be added** **Excludes permitting or fees which may be required** To accept this proposal,sign here and return with payment: SUBTOTAL $ 49,050.00 FREIGHT ESTIMATE* $3,227.00 Date: 8.25%SALES TAX(if applicable) TOTAL $ 52,277.00 This quotation is subject to policies and the following terms and conditions.Our quotation is based on shipment of all items at one time to a single destination,unless noted,and changes are subject to price adjustment. Any approved returns subject to a 30%restocking fee.Credit Cards subject to a 3.75%fee Pricing:F.O.B.factory,firm for 30 days from date of quotation Shipment:Order shall ship within 30-45 days after receipt and acceptance of your order,color selections,approved submittals and receipt of payment. *Freight charges: We make every effort to provide accurate freight prices,however,these are estimates and addt'l charges may apply. Taxes:State and local taxes,if applicable,will be added at time of invoicing unless a tax exempt certificate is provided at the time of order entry. Receipt of goods if Self-Install:Customer shall receive,unload and inspect goods upon arrival,noting any discrepancies on the Delivery Receipt prior to written acceptance of the shipment. Driver WILL NOT unload trailer and a fork lift may be needed to unload equipment depending on size of order. Exclusions: Unless specifically included,this quotation excludes all site work and landscaping;removal of existing equipment;acceptance of equipment and off- loading;storage of goods prior to installation;equipment assembly and installation;safety surfacing;borders and drainage provisions. Customer is responsible for all permits should they be required.Customer will be financially responsible for additional cost for Engineer Stamped Drawings if required for permitting. Customer responsible for proper drainage of site. Installation: Shall be by a Certified Installer.Customer shall be responsible for scheduling coordination and site preparation.Pricing assumes level grade less than 2%slope&allow installation equipment access min.7W. Purchaser shall be responsible for additional costs to repair, replace or relocate unknown conditions such as buried utilities,tree stumps,bedrock,lines such as irrigation,drainage,sewer or other slow moving utilities or any concealed materials or conditions that may result in additional labor or material costs. Unless otherwise noted,footer spoils spread onsite.Repair of landscaping and/or sod after construction is the responsibility of the Customer.Customer to have any irrigation system turned off prior to install&any irrigation capping or redirection is responsibility of customer.For shade&shelter,footing designs based on 1500PSF soil bearing pressure. Acceptance of this proposal indicates your agreement to the terms and conditions stated herein. THANK YOU FOR THE OPPORTUNITY TO EARN YOUR BUSINESS!