The URL can be used to link to this page

Home My WebLink AboutPR 19662: PURCHASE OF P-25 COMPLIANT RADIOS AND ACCESSORIES THROUGH MOTOROLA SOLUTIONS „ \1Ilii2 4 Energy City of C!r ilk) c........„...._� or , th,c Texas INTEROFFICE MEMORANDUM Office of the Fire Chief Date: February 7, 2017 To: Brian McDougal, City Manager From: Robert L. Havens, Deputy Fire Chief RE: Proposed Resolution 19662 Nature of the Request: The Fire Department recommends that the City Council approve Proposed Resolution 19662 authorizing the purchase of Motorola mobile radios and portable radio equipment from Motorola Solutions of Houston, Texas in the total amount of $52,105.52. The total cost of this purchase is funded with 2016 SHSP grant funds. The City Council previously authorized staff to both apply for (Resolution No. 16-040) and accept (Resolution No. 16-280) SHSP grant funds expressly for this grant approved purchase. Staff Analysis, Considerations: The Police and Fire Department both utilize the same type of mobile and portable radios for vehicle and individual operations personnel communications. The current inventory of portable radio rechargeable batteries are approaching the end of their service life and need to be replaced. Battery bank chargers/re-conditioners are needed by both the Police and Fire Departments to maintain their cache of radio batteries in a state on immediate operational readiness. The Police Department needs the seven (7) requested mobile radios to equip fleet vehicles that either require new or replacement radios to obtain and/or sustain interoperable communications capability. Recommendations: The Fire Department recommends approval of this resolution. These items are needed to sustain Police and Fire Department interoperable communications capability. Budget Considerations: The total cost of this purchase is $52,105.52. There is no budget impact associated with this purchase. Grant funds cover 100% of the purchase cost. "Remember we are here to serve the Citizens of Port Arthur” P. O. BOX 1089 * PORT ARTHUR,TEXAS 77641-1089 * 409/983-8101 *FAX 409/982-6743 P. R. NO. 19662 2/10/2017 rih RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF P-25 COMPLIANT RADIOS AND ACCESSORIES THROUGH MOTOROLA SOLUTIONS OF HOUSTON, TEXAS, WITH HGAC PRICING, IN THE TOTAL AMOUNT OF $52,105.52; FUNDING AVAILABLE THROUGH 2016 SHSP GRANT FUNDS, ACCOUNT NO. 107-1118-521.25-00, PROJECT NO. R16280 WHEREAS, the Department of Homeland Security has mandated that Public Safety Radios be P-25 Compliant; and, WHEREAS, City Council approved Resolution 16-280 accepting the 2016 SHSP Grant at the October 18, 2016 City Council Meeting to fund this purchase; and, WHEREAS, pursuant to Chapter 271 Subchapter D of the Local Government Code a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and WHEREAS, per Resolution No. 11-196, the City of Port Arthur entered into an Interlocal Agreement for cooperative purchasing with HGAC Cooperative Purchasing Program (HGAC); and WHEREAS, this authorization will purchase 7 mobile radios, 259 portable radio batteries, and 5 battery bank charger/re-conditioners complying with the P-25 standard; and, WHEREAS, the Fire Department along with the Purchasing Department have determined that it is most cost effective to purchase said equipment through the HGAC Buy Cooperative Purchasing Program; and WHEREAS, Motorola Solutions of Houston, Texas has submitted HGAC quotes in the total amount of $52,105.52 to furnish the afore listed equipment; and WHEREAS, grant funds cover 100% of the purchase cost and said funds are available in Account No. 107-1118-521.25-00, Project No. R16280, for this purchase. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preample are true and correct. THAT, the City Council hereby authorizes the purchase and installation of the required upgrades from Motorola Solutions of Houston, Texas, through HGAC, in the total amount of $52,105.52, see quotes attached hereto as Exhibit "A". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council of the City of Port Arthur. READ, ADOPTED, AND APPROVED, this day of , 2017, AD, at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: , NOES: . Derrick Freeman, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Val Tizeno, ity Att►j ey APPROVED FOR ADMINISTRATION: Brian McDougal, City Manager Larry Richard, Fire Chief Patrick Melvin, Police Administrator EXHIBIT "A" Quote Number: QU0000390387 0 MOTOROLA SOLUTIONS Effective: 24 JAN 2017 Effective To: 24 APR 2017 Bill-To: Ultimate Destination: PORT ARTHUR,CITY OF PORT ARTHUR,CITY OF P 0 BOX 1089 645 FOURTH ST PORT ARTHUR,TX 77640 PORT ARTHUR,TX 77642 United States United States Attention: Sales Contact: Name: Louie Havens Name: Mike Wise Email: rhavens@portarthur.com Email: mike@kayelectronics.com Phone: 409.983.8734 Phone: 4098421776 Contract Number: HGAC Freight terms: FOB Destination Payment terms: Net 30 Due Item Quantity Nomenclature Description Your price Extended Price 1 7 M25URS9PWIAN APX6500 7/800 MHZ MID POWER $1,701.51 $11,910.57 MOBILE I a 7 W22BA ADD:STD PALM MICROPHONE APEX $52.26 $365.82 lb 7 G24AX INT:3 YEAR SERVICE FROM THE $131.00 $917.00 START LITE I c 7 G442AJ ADD:05 CONTROL HEAD $313.59 $2,195.13 Id 7 G66AM ADD:DASH MOUNT $90.74 $635.18 I c 7 G806BE ADD:ASTRO DIGITAL CAI $373.84 $2,616.88 OPERATION If 7 G444AE ADD:APX CONTROL HEAD - - SOFTWARE Ig 7 G174AD ADD:ANT 3DB LOW-PROFILE 762-870 $31.21 $218.47 I h 7 B 18CR ADD:AUXILARY SPKR 7.5 WATT $43.55 $304.85 II 7 GA00235AA ADD:NO GPS ANTENNA NEEDED - - Ij 7 G51 AU ENH:SMARTZONE OPERATION $871.09 $6,097.63 APX6500 1 k 7 QA01648AA ADD:ADVANCED SYSTEM KEY- $3.63 $25.41 HARDWARE KEY II 7 G36IAH ADD:P25 TRUNKING SOFTWARE $217.77 $1,524.39 Total Quote in USD $26,811.33 *This quote contains items with approved price exceptions applied against it *This quote contains items that reflect discounts from approved total Price Exception of(27.41%) *This quote contains items with approved price exceptions applied against it *This quote contains items that reflect discounts from approved total Price Exception Quote is H-GAC discounted. Quote does NOT include programming or installation For Port Arthur PD PO Issued to Motorola Solutions Inc.must: >Be a valid Purchase Order(PO)/Contract/Notice to Proceed on Company Letterhead. Note:Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number&Date >Identify"Motorola Solutions Inc." as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill-To Address with a Contact Name and Phone Number >Include a Ship-To Address with a Contact Name and Phone Number >Include an Ultimate Address(only if different than the Ship-To) >Be Greater than or Equal to the Value of the Order >Be in a Non-Editable Format >Identify Tax Exemption Status(where applicable) >Include a Signature(as Required) Quote Number: QU0000390280 Effective: 25JA MOTOROLA SOLUTIONS R 201 Effective To: 25 MAR 2017 Bill-To: Ultimate Destination: PORT ARTHUR,CITY OF PORT ARTHUR,CITY OF P O BOX 1089 300 WACO ST PORT ARTHUR,TX 77640 PORT ARTHUR,TX 77640 United States United States Attention: Sales Contact: Name: Louie Havens Name: Mike Wise Email: rhavens@portarthur.com Email: mike@kayelectronics.com Phone: 409.983.8734 Phone: 4098421776 Contract Number: HGAC Freight terms: FOB Destination Payment terms: Net 30 Due Item Quantity Nomenclature Description Your price Extended Price 1 5 WPLN4130A IMPRES MULTI CHARGER WITH $1,113.75 $5,568.75 DISPLAY M 2 259 NTN9858C BATT IMPRES NIMH 2410T $76.16 $19,725.44 Total Quote in USD $25,294.19 Quote is H-GAC discounted. PO Issued to Motorola Solutions Inc.must: >Be a valid Purchase Order(P0)/Contract/Notice to Proceed on Company Letterhead. Note:Purchase Requisitions cannot be accepted >Have a PO Number/Contract Number&Date >Identify "Motorola Solutions Inc."as the Vendor >Have Payment Terms or Contract Number >Be issued in the Legal Entity's Name >Include a Bill-To Address with a Contact Name and Phone Number >Include a Ship-To Address with a Contact Name and Phone Number >Include an Ultimate Address(only if different than the Ship-To) >Be Greater than or Equal to the Value of the Order >Be in a Non-Editable Format >Identify Tax Exemption Status(where applicable) >Include a Signature(as Required) Gwen Thibodeaux From: Robert L Havens <RHavens@portarthur.com> Sent: Tuesday, February 07, 2017 3:17 PM To: Gwen Thibodeaux; Harold Hankins Cc: Irichard@portarthur.com; chiefpatrickmelvin@portarthurpd.com; jowens@portarthurpd.com; rclark@portarthurpd.com; 'Michael Fratus' Subject: PR19662 2016 SHSP Purchase Attachments: PR 19662 - 2016 SHSP Purchase.docx; PR 19662 Memo.doc; City of Port Arthur Q00000390387.pdf; City of Port Arthur Q00000390280.pdf Gwen, Attached is the PR draft and Manager's memo, and supporting quotes. This authorizes us to purchase communications equipment using funds awarded by the 2016 SHSP grant for that purpose. Everything should be is good shape except I do not have a project number on the PR yet. Harold has not provided us with one at this time and he is out until Thursday. We would like to get this on the agenda as soon as possible. Let me know if you need anything else. Thanks, Louie Robert L. Havens, CFPS Deputy Fire Chief Deputy EMC Port Arthur Fire Department 300 Waco PO Box 1089 Port Arthur,TX 77641 Office: (409) 983-8734 Mobile: (409) 344-1021 Fax: (409) 983-8719 rhavens@portarthur.com 1