HomeMy WebLinkAboutPR 19671: AMENDMENT TO THE FY 2017-2018 CONTRACT WITH THE DEPARTMENT OF STATE HEALTH SERVICES, WIC DIVISION City of
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DATE: February 3, 2017
To: Brian McDougal, City Manager
From: Judith A. Smith, RN, BSN '93
RE: Approval of the FY 2017-2018 Contract between the City of Port Arthur and the
Department of State Health Services for the WIC Program increasing the funds for 2017 and
extending the contract to September 30, 2018
Nature of the Request: The WIC program provides supplemental food vouchers and nutrition
education to enhance good health care at no cost to low-income pregnant and postpartum
women, infants, and children identified to be at nutritional risk. The initial FY 2017 contract
was approved on November 29, 2016 per Resolution No. 16-317 for the period October 1, 2016
to September 30, 2017, and the Department of State Health Services now wishes to increase the
funding for FY 2017 from $608, 867.00 to $622,384.00 and extend the contract for an additional
year ending 09/30/2018 for a total of$1,244,768.00.
Staff Analysis, Considerations: This grant covers 10 full time employees and 1 contractor
(Registered Dietitian)
Recommendations: It is recommended that the City Council approve P.R. No.19671, which is
the FY 2017-2018 contract between the City of Port Arthur and Texas Department of State
Health Services increasing the funding for FY 2017 and extending the contract to 09/30/2018.
Budget Considerations: These changes to reimbursements for WIC services will cover the costs
of personnel, fringe, travel, equipment, and supplies to operate the program for 24 month.
"REMEMBER WE ARE HERE TO SERVE THE CITIZENS OF PORT ARTHURP.O.BOX 1089•PORT ARTHUR,TX 77641-1089-
409/983-8101-FAX 409/982-6743
P.R.NO. 19671
02/03/17 js
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AN AMENDMENT TO THE FY 2017-2018 CONTRACT BETWEEN THE
CITY OF PORT ARTHUR AND THE DEPARTMENT OF STATE
HEALTH SERVICES, WIC DIVISION, INCREASING THE FUNDS FOR
FY 2017 AND EXTENDING THE CONTRACT TO SEPTEMBER 30, 2018
FOR A TOTAL NOT TO EXCEED $1,244,768.00
WHEREAS, the contract between the City of Port Arthur and the Department of State
Health Services, will provide financial assistance to the Port Arthur City Health Department to
supplement the delivery of public health services; and,
WHEREAS, WIC Participation provides for supplemental food instruments, nutrition
education and counseling to enhance good health care at no cost to low-income pregnant and
postpartum women, infants and children identified to be at nutritional risk. The grant award is
based on monthly client participation; and,
WHEREAS, the initial FY 2017 contract was approved on November 29, 2016 per
Resolution No. 16-317 for the period October 1, 2016 to September 30, 2017, and the
Department of State Health Services now wishes to increase the funding for FY 2017 from $608,
867.00 to $622,384.00 and extend the contract for an additional year for a total of$1,244,768.00.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That, the facts and opinions in the preamble are true and correct.
Section 2. That, the City Council of the City of Port Arthur hereby approves the
contract amendment between the City of Port Arthur and the Department of State Health
Services to increase the funding for FY 2017 from $608,867.00 to $622,384.00 and to extend the
contract to September 30, 2018 increasing the total funds to $1,244,768.
Section 3. That, the City Council deems it is in the best interest of the City to approve
and authorize the City Manager to execute the contract amendment between the Department of
State Health Services and the City of Port Arthur, Texas, to continue the Women, Infants and
Children(WIC)program as delineated in Exhibit"A".
Section 4. That, a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
READ, ADOPTED, AND APPROVED,this day of ,
2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following
Vote: AYES:
Mayor:
Councilmembers:
NOES:
Mayor
ATTEST:
Sherri Bellard, City Secretary
AP OVE 0 AS TO FORM:
6
Valecia Tizeno, Ci ,, 'ttorney
APPROVED FOR ADMINISTRATION:
Brian McDougal, City Manager Judit Smith, R.N., Director of Health
EXHIBIT "A"
DocuSign Envelope ID.6808F8BF-7D14-4873-8FDE-5E938C4DEC9C
DEPARTMENT OF STATE HEALTH SERVICES
CONTRACT No.2017-049740-OO1A
AMENDMENT No. 1
The DEPARTMENT OF STATE HEALTH SERVICES ("System Agency") and CITY OF PORT
ARTHUR ("Grantee"), who are collectively referred to herein as the "Parties," to that certain
Women, Infant and Children's Nutrition Local Agency grant contract effective October 1, 2016
and denominated DSHS Contract No. 2017-049740-001 ("Contract"), now desire to amend the
Contract.
WHEREAS, the parties desire to revise the Budget and extend the term of the Contract to allow
for successful completion of the Project; and
WHEREAS, these revisions will result in an addition of SIX HUNDRED THIRTY-FIVE THOUSAND
NINE HUNDRED ONE DOLLARS ($635,901.00) in funds.
Now,THEREFORE,the Parties hereby amend and modify the Contract as follows:
1. The Parties agree to revise the Contract Signature Page to correct the section numbering
to reflect a sequential order.
2. SECTION III of the Contract Signature Page, (DURATION), is hereby amended to reflect a
new termination date of September 30,2018.
3. SECTION IV of the Contract Signature Page, (BUDGET), is deleted and replaced in its
entirety with the following:
IV. BUDGET
The total amount of this Contract will not exceed ONE MILLION Two HUNDRED FORTY-
FOUR THOUSAND SEVEN HUNDRED SIXTY-EIGHT DOLLARS ($1,244,768.00), of which
$622,384.00 is allocated toward Fiscal Year 2017 (October 1, 2016 through September
30, 2017) and $622,384.00 is allocated toward Fiscal Year 2018 (October 1, 2017
through September 30, 2018). All expenditures under the Contract will be in accordance
with Attachment A, Statement of Work.
4. This Amendment No.1 shall be effective as of February 1, 2017.
5. Except as amended and modified by this Amendment No. 1 all terms and conditions of
the Contract, as amended, shall remain in full force and effect.
6. Any further revisions to the Contract shall be by written agreement of the Parties.
SIGNATURE PAGE FOLLOWS
Page 1 of 2
DocuSign Envelope ID:6808F8BF-7D14-4873-8FDE-5E938C4DEC9C
SIGNATURE PAGE FOR AMENDMENT No. 1
DSHS CONTRACT No.2017-049740-OO1A
DEPARTMENT OF STATE HEALTH CITY OF PORT ARTHUR
SERVICES
By: By:
Name: Name:
Title: Title:
Date of Execution: Date of Execution:
THE FOLLOWING ATTACHMENTS ARE ATTACHED AND INCORPORATED AS PART OF THE
CONTRACT:
ATTACHMENT A-1 FFATA
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