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Home My WebLink AboutPR 19659: RATIFY EMEERGENCY REPAIRS TO AN 18" SEWER FORCE MAIN DERRICK FREEMAN,MAYOR RAYMOND SCOTT,JR.,MAYOR PRO TEM / BRIAN MCDOUGAL / CITY MANAGER COUNCIL MEMBERS: City o f - � SHERRI BELLARD,TMRC TIFFANY HAMILTON A‘) CITY SECRETARY MORRIS ALBRIGHT 4J KIETH RICHARD VALECIA TIZENO WILLIE`BAE"LEWIS JR. o r t r t h r[r CITY ATTORNEY OSMAN SWATI CHARLOTTE MOSES Texas KAPRINA RICHARDSON FRANK Date: February 7, 2017 To: Brian McDougal, City Manager From: Jimmie Johnson, Ph.D., Assistant City Manager RE: Proposed Resolution No. 19659 Nature of Request: An 18" sewer force main is leaking and in danger of catastrophic pipe failure at the West Port Arthur Road Lift Station. The pipe is corroded and is at the end of its useful life. The corrosive environment inside the lift station dry well, where the pipe is located, is accelerating the corrosion and making the leak worse. If the pipe were to fail, the lift station pumps would soon be submerged and the lift station would be completely out of service. The City Manager ratified proceeding with these emergency repairs as soon as possible. Staff Analysis/Considerations: None. Recommendation: I recommend City Council ratify Proposed Resolution 19659 for emergency repairs to an 18" sewer force main at the West Port Arthur Road Wastewater Lift Station by ALLCO, L.L.C., of Beaumont, Texas, in the estimated amount of$80,000.00 Budget Considerations: Funds are available in account#410-1255-532.33-00. P. R. No. 19659 2/7/17 ds Page 1 of 2 RESOLUTION NO. A RESOLUTION REQUESTING CITY COUNCIL RATIFY EMERGENCY REPAIRS TO AN 18" SEWER FORCE MAIN AT THE WEST PORT ARTHUR ROAD WASTEWATER LIFT STATION FOR THE UTILITY OPERATIONS DEPARTMENT TO ALLCO, L.L.C., WITH A PROJECTED BUDGETARY IMPACT OF $80,000.00, FUNDS ARE AVAILABLE IN WASTEWATER CONVEYANCE ACCOUNT NO. 410-1255-532.33-00 WHEREAS, there is an 18" sewer force main failure at the West Port Arthur Road Wastewater Lift Station causing an immediate public health and safety concerns; and, WHEREAS, this sewer force main cannot be shut down for an extended period of time in our collection system due to sewer collection services and volume; and, WHEREAS, pursuant to Section 252.022(a)(2) this purchase is ratified because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; and, WHEREAS, it is further authorized pursuant to Section 252.022(a)(3) because of unforeseen damage to public machinery, equipment, or other property; and, WHEREAS, City staff received a quote to perform the necessary repairs on an emergency basis from ALLCO, L.L.0 (Exhibit"A").; and, WHEREAS, the City Manager, has ratified proceeding with these repairs on an emergency basis;NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, in order to protect the health and safety of our citizens, the City Council hereby ratify emergency repairs to an 18" sewer force main failure at the West Port Arthur Road Wastewater Lift Station to ALLCO, L.L.C., with a projected budgetary impact of $80,000.00; and, P. R. No. 19659 2/7/17 ds Page 2 of 2 THAT, a copy of the caption of this resolution be spread upon the minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of 2017 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers: NOES: Derrick Freeman Mayor ATTEST: APPROVED AS TO FORM: I 46"_ Sherri Bellard Valecia Tizeno City Secretary City Attorney APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Brian McDougal Harold Hankins City Manager City Comptroller Account No.: 410-1255-532.33-00 Dr. Jimmie Johnson Clifton Williams Assistant City Manager Acting Purchasing Manager EXHIBIT "A" (Estimate from Allco, including rate schedule) AL' DESIGN BUILD CONSTRUCTION MANAGEMENT GENERAL CONTRACTOR EMI P 0. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857 Email: allco@allco.com January 12,2017 Attn: Donnie Stanton, Water Utilities Operations Manager City of Port Arthur P.O. Box 1089 Port Arthur,Texas 77640 Re: Repair of Pump Discharge Header at Port Acres Lift Station Dear Mr. Stanton: Please find attached, rate schedules for labor and equipment, to be used on the above referenced project. This project will be performed on a "time and material" basis, due to numerous variables which could affect final cost. Invoices for materials, subcontractors and other miscellaneous items, shall be provided and attached to all billings to the city. All labor, equipment, material, subcontracts and other items will be marked up 15% for overhead and profit. On a daily basis, the project superintendent will complete a Field Work Order, which will be signed by your authorized representative at the end of the day. A copy of the Field Work Order is attached to this letter. These completed and signed forms shall accompany all billings to the city. Our ballpark conservative estimate for this repair is $80,000.00 for labor and equipment. We understand that the city will furnish the materials required for the repair. Let me know if you have any questions. Please let me know if or when we are to proceed. Sincerely, ALLCO LLC Keith Burrell LABOR CLASSIFICATIONS - RATES Hourly Rate Classifications includes PRT Superintendent $69.75 Foreman $46.50 Operator $38.75 Journeyman $34.88 Pipe layer $31.00 Helper $29.45 Laborer $27.90 Truck driver $35.65 Carpenter $34.88 Cement Mason $38.75 Notes: 1) Rates include all applicable payroll taxes and insurance. 2) Normal work days are 8 hours. Any hours over this amount will be billed at time and a half. EQUIPMENT - RATES Daily Weekly Monthly Equipment Rate Rate Rate Backhoe - Case, Komatsu, Cat(All) $397.46 $1,192.38 $3,577.15 Trackhoe - Komatsu PC60 (or equal) $356.86 $1,070.58 $3,211.75 Trackhoe - Komatsu PC128 (or equal) $928.32 $2,784.97 $8,354.90 Trackhoe - Komatsu PC220 (or equal) $1,442.91 $4,328.73 $12,986.20 Trackhoe - Komatsu PC300 (or equal) $1,733.39 $5,200.18 $15,600.55 Trackhoe - Komatsu PC400 (or equal) $2,316.46 $6,949.37 $20,848.10 Skid Steer Loader- Bobcat 250 (or equal) $393.11 $1,179.33 $3,538.00 Loader- Komatsu WA180 (or equal) $381.03 $1,143.08 $3,429.25 Loader - Komatsu WA250 (or equal) $609.48 $1,828.45 $5,485.35 Dozer - Komatsu D37 (or equal) $665.23 $1,995.68 $5,987.05 Motor Grader $950.39 $2,851.18 $8,553.55 Roller-Steel Wheel $638.81 $1,916.42 $5,749.25 Roller - Sheeps Foot $658.94 $1,976.83 $5,930.50 Roller-Asphalt Pneumatic $677.63 $2,032.90 $6,098.70 Pick-up Truck - 1/2 ton $119.22 $357.67 $1,073.00 Pick-up Truck - 3/4 ton $139.04 $417.12 $1,251.35 Truck - 1 ton $162.56 $487.68 $1,463.05 Crash Attenuator Truck $284.68 $854.05 $2,562.15 Water Truck $774.62 $2,323.87 $6,971.60 Soil Mixer-CMI RS-425 (or equal) $1,972.97 $5,918.90 $17,756.70 Soil Mixer- Cat RM-250 (or equal) $1,814.11 $5,442.33 $16,327.00 Welding Machine $241.67 $725.00 $2,175.00 Air Compressor - 185 CFM $107.14 $321.42 $964.25 Asphalt Paver $3,646.75 $10,940.25 $32,820.75 Arrow Board Sign $168.36 $505.08 $1,515.25 EQUIPMENT - RATES Daily Weekly Monthly Equipment Rate Rate Rate Truck -Tractor $499.12 $1,497.37 $4,492.10 Dump Truck $870.00 $2,610.00 $7,830.00 Vibratory Plate Compactor $208.80 $626.40 $1,879.20 Self Priming Trash Pump $102.14 $306.43 $919.30 Chain Saw $38.83 $116.48 $349.45 Cut-off Saw $38.83 $116.48 $349.45 Self Propelled Paving Breaker $536.66 $1,609.98 $4,829.95 Concrete Saw $190.76 $572.27 $1,716.80 Small Generator $36.25 $108.75 $326.25 Rotary Hammer Drill $38.83 $116.48 $349.45 6"Wellpoint Pump $275.00 $825.00 $2,475.00 6" Wellpoint Header $91.67 $275.00 $825.00 Wellpoints - per each $18.33 $55.00 $165.00 Notes: 1) Rates include fuel and maintenance. 2) Any equipment required and not on the above list, shall be billed at the 2015 Blue Book Rental Rates plus applicable fuel and maintenance. 3) There is a 2 hour minimum charge. EXHIBIT "B" (City Manager Approval) nrr Teras INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT-ADMINISTRATION DIV. Date: January 12, 2017 To: Brian McDougal, City Manager From: Jimmie Johnson, Ph.D., Assistant City Manager RE: Emergency Repair of an 18" sewer force main at the West Port Arthur Road Lift Station City Manager, your approval is requested for emergency work to be performed by Ailco LLC of Beaumont TX, on January 12, 2017, to make emergency repairs to an 18" Sewer Force Main at the West Port Arthur Road Lift Station. The estimated cost of this repair is $80,000: The force main is leaking at a high rate inside the lift station dry well where the electrical pumps are located. The pipe is at the end of its useful life and is in danger of catastrophic failure. If the pipe does fail, much of the Port Acres area will be without sanitary sewer service By signing below, you acknowledge your approval for Allco to begin work at the West Port Arthur Road Lift Station. Thank you, Sir. Approved: Date: "Remember, we are here to serve the Citizens of Port Arthur"