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HomeMy WebLinkAboutPR 19646: PURCHASE OF 1200 AUTOMATED CARTS FROM THE STATE OF TEXAS SMART BY CONTRACT City of ort rthur 7e°.xas INTEROFFICE MEMORANDUM UTILITY OPERATIONS DEPARTMENT - SOLID WASTE DIV. To: Brian McDougal, City Manager From: M. Jennifer Edwards, Environmental Operations Manager Date: February 14, 2017 RE: P. R. 19646—Purchase of Residential Toters RECOMMENDATION: It is recommended that the City Council approve Proposed Resolution No. 19646 for the purchase of automated carts from Toter of Statesville,NC in the amount of$75,852.00. BACKGROUND: Replacements and additional toters are needed throughout the year due to increase in customers as well as damage and theft. The Toter containers requested for purchase at this are 1200 96-gallon Toters at $63.21 each through the Texas Smart Buy Contract, for a total of$75,852.00. BUDGET/FISCAL EFFECT: Funds are provided in account no. 403-1272-533.25-00, Utility Operations Department Solid Waste Residential Division—Equipment. /aw "Remember we are here to serve the Citizens of Port Arthur" P.R. 19646 01/10/17 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF 1200 AUTOMATED CARTS FROM THE STATE OF TEXAS SMART BUY CONTRACT THROUGH TOTER OF STATESVILLE, NORTH CAROLINA, FOR THE UTILITY OPERATIONS SOLID WASTE RESIDENTIAL GARBAGE DIVISION, IN THE AMOUNT OF $75,852.00; FUNDS ARE AVAILABLE IN THE UTILITY OPERATIONS SOLID WASTE RESIDENTIAL GARBAGE DIVISION EQUIPMENT ACCOUNT NO. 403-1272-533.25-00. WHEREAS, the Utility Operations Department Solid Waste Residential Garbage throughout the year replaces damaged, stolen and toters for new residents for the citizens of Port Arthur; and, WHEREAS, pursuant to Chapter 271, Subchapter D, of the Local Government Code, a city may participate in cooperative purchasing programs established by the State Facilities Commission for the purchase of goods at prices established through purchase contracts of the Commission; and, WHEREAS, the Utility Operations Department Solid Waste Residential Garbage Division has reviewed the quote and determined that Toter of Statesville, North Carolina, is the most cost effective purchase of said automated carts; and, WHEREAS, a copy of the contract pricing worksheet for the automated carts is attached as Exhibit"A"; now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, facts and opinions in the preamble are true and correct; and, P.R. 19646 01/10/17 aw THAT, the Utility Operations Solid Waste Residential Garbage Division is hereby authorized to purchase 1200 96-gallon automated carts from Toter of Statesville, North Carolina through Texas Smart Buy contract at $63.21 each for a total amount of$75,852.00; and, THAT, funding is available in Utility Operations Solid Waste Residential Garbage Equipment account no. 403-1272-533.25-00. THAT, a copy of the caption of this Resolution be spread upon the Minutes and the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2017 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: NOES: Mayor ATTEST: Sherri Bellard City Secretary A' "ROVEI & TO FORM: 1,0 / Val i o City Attorney , APPROVED AS TO AVAILABILITY APPROVED FOR ADMINISTRATION: OF FUNDS: Brian McDougal Rosie Vela City Manager Interim Director of Finance P.R. 19646 1 01/10/17 aw I ri i or 4 Ale An:-, I A' ''.h. 'I= 'r , , 1 c).L, -'61- 0,41,.' M. Je rfer ,i►ards Clifton illiams Environmen . Operations Manager Acting Purchasing Manager P.R. 19646 01/10/17 aw Exhibit "A" ill841 Meacham Rd,Statesville,NC,28677 PHONE:800-424-0422 FAX:704-878-0734 TYSmartBUy WQ-10030975 mosiusialyszs SMTa Contact Name Clifton Williams Ship To Name City of Port Arthur Bill To Name City of Port Arthur Ship To 201 Henry 0 Mills Blvd Bill To 201 Henry 0 Mills Blvd Port Arthur,TX 77640 Port Arthur,TX 77640 United States United States Email difton.williams©portarthurtx.gov Phone (409)983-8160 Salesperson Chance Hennig Created Date 12/8/2016 Salesperson Email chennig@wastequip.com Expiration Date 1/6/2017 Salesperson Phone (361)362-4485 Quote Number WQ-10030975 Please Reference Quote Number on all Purchase Orders Model Produi.,v 5 :ielectecl Option Description want-iy Total Price P(iCEa —Body Color-(940)Green —Lid Color-(940)Green —Body Hot Stamp on Both Sides(Existing)in —Wheels-10in Sunburst Insert 80091 57596 Model 57596-Toter 98 Gallon EVR —Lid Insert-Read from Street(Existing) BHS both 1,200.00 $83.21 $75,852.00 Fully Automated Cart —Customer Serial Number Hot Stamped on sides:S1040 Front of Cart Body in White —Unassembled —Warranty-12 Yrs Cart Body,All other components 10 Yrs Payment Terms Net 30 Days if credit has been established Subtotal $75,852.00 Shipping Terms FOB Origin Tax $0.00 Grand Total $75,852.00 Addlionei AOF1 Additional Terms Our quote is a good faith estimate,based on our understanding of your needs.Subject to our acceptance,your Order is an offer to purchase our Products and services in accordance with the Wastequip Terms and Conditions,including our limited warranties,the terms of which are incorporated herein by reference,which constitutes the entire agreement between the parties.The Wastequip Terms and Conditions are available on our website at: http://www.viastequip.corn/terrns-conditions.cfm Pricing is based on your anticipated Order,including product specifications,quantities and timing-any differences to your order may result in different pricing.Due to volatility in petrochemical,steel and related product material markets,actual prices,as well as freight,are subject to change and will be confirmed prior to acceptance of an Order.Unless otherwise stated,materials and container sizes indicated on sales literature,invoices,price lists,quotations and delivery tickets are nominal sizes and representations-actual volume.Products and materials are subject to manufacturing and commercial variations and Wastequip's practices,and may vary from nominal sizes and materials.All prices are in US dollars;this quotation may not include all applicable taxes.brokerage fees or duties. Wastequip,Toter,Galbreath,Cusco,Accurate.Mountain Tarp,Pioneer,and Parts Place are registered trademarks,trade names and subsidiaries of Wastequip.LLC. 841 Meacham Rd,Statesville,NC,28677 Toter a PHONE:800-424-0422 FAX:704-878-0734 WO-10030975 reszestiswom Additional Due to extremely volatile petrochemical and steel markets,actual prices and freight are subject to change and must be Information confirmed before acceptance of an order.Above pricing is based on orders placed in the quantities stated above.Orders pieced for other than these quantities may be subject to additional freight and cost.Unless otherwise stated,container sizes indicated on sales literature,invoices,price lists,quotations and delivery tickets are nominal sizes.Actual volume may vary from nominal sizes.This proposal is subject to WastequipiToter standard terms and conditions.Quotation does not include any applicable taxes other than those specifically listed on this document. Special Contract PRICING IS OFF STATE OF TEXAS CONTRACT-BID*450-A2 ALL ORDERS MUST BE ENTERED INTO THE Information STATE'S TXSMARTBUY SYSTEM.THIS SYSTEM IMMEDIATELY FORWARDS YOUR ORDERS TO TOTER FOR PROCESSING.SemiWas Accepted By: Company Name: Date: Purchase Order. Please Reference Quote Number on all Purchase Orders