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Home My WebLink AboutPR 19670: CITY'S TELEPHONE MAINTENANCE account (for police station) 001-1101-521.61-03; Fire Department Public Safety Division Police Utilities Communications account (for fire station) 001- 1121-522.61-03; Health Department Health & Wellness Utilities Communications account(for health building) 001-1301-541.61-03. /aw "Remember we are here to serve the Citizens of Port Arthur" P.R. 19670 2/03/17 aw RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN ONE YEAR MAINTENANCE AGREEMENT BETWEEN THE CITY OF PORT ARTHUR AND AT&T GLOBAL SERVICES, FOR THE CITY OF PORT ARTHUR'S TELEPHONE SYSTEM IN THE TOTAL AMOUNT OF $36,531.67. FUNDING AVAILABLE IN THE FOLLOWING ACCOUNTS: PUBLIC WORKS UTILITIES COMMUNICATIONS ADMINISTRATION 001- 1201-531.61-03 (11%), ELECTRICAL 001-1205-531.61-03 (5.5 %), CITY HALL 001-1206-531.61-03 (29%); POLICE DEPARTMENT UTILITIES COMMUNICATIONS 001-1101-521.61-03 (20%), FIRE DEPARTMENT UTILITIES COMMUNICATIONS 001-1121-522.61- 03 (23.5%), AND HEALTH DEPARTMENT UTILITIES COMMUNICATIONS 001-1301-541.61-03 (11%). WHEREAS, on March 5, 2014 the City's three year maintenance agreement, approved by Resolution 11-077, expired; and, WHEREAS, to avoid service interruption, the term was automatically extended for consecutive one year terms; and, WHEREAS, AT&T Global Services has offered the City a one year maintenance agreement for the total amount of$36,531.67; and, WHEREAS, AT&T is a vendor under the Department of Information Resources (DIR), which is a procurement program operated by the State of Texas, which allows municipalities to purchase products and services directly from vendors who have established contracts with them now therefor, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, P.R. 19670 2/03/17 aw THAT, the City Manager is hereby authorized to enter into a one year maintenance agreement between the City of Port Arthur and AT&T Global Services for maintenance of the telephone system in the total annual amount of$36,531.67; and, THAT, funding is available in the accounts stated in the caption. THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED,AND APPROVED this the day of , A.D. 2017 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: \ffi Valecia Tizeno City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Brian McDougal Rosie Vela City Manager Interim Director of Finance P.R. 19670 (-14912-t 4A/104.Avt. 2/03/17 aw Armando _ . ierrez, Jr. Clifton Williams Director of Public Work Interim Purchasing Manager P.R. 19670 2/03/17 aw Exhibit A 4111110 AT&T January 25, 2017 City of Port Arthur Attention: Fay Young 444 4th Street Port Arthur, TX 77640 Re: Contract# 20150806-3989 (Multiple Avaya/Nortel BCM phone systems) The above service agreement, which provides maintenance coverage for the equipment listed in the present contract with AT&T Global Services, is due for renewal on March 6, 2017. Per the terms of the agreement the contract will be automatically renewed unless we receive written notice 30 days prior to the renewal date. The terms and conditions (excepting price) of the contract will remain in effect and be renewed for one (1) year. The annual rate for the maintenance service commencing March 6, 2017 will be $36,531.67. No action is required on your part to renew this contract for the upcoming year. If a purchase order is needed for billing purposes, please fax a copy to my attention at (847) 326-2046. Please feel free to give me a call at your phone number if you have any questions. AT&T Global Services values you as a customer and we thank you for the continuing opportunity to meet your service needs. Sincerely, Nancy A. Alfke Manager— Maintenance Contract Management Phone: (414) 678-4530 Email: NA1635@att.com CITY OF PORT ARTif** PUBLIC WORKS -t FEB —2 zot? RECEIVED OPERATION CENTaR at&t STATEMENT OF WORK Sub-Rider D7 Statement of Work AT&T Equipment Resale and Related Services Pricing Schedule Pricing Schedule ECATS No20150806-3989 SOW ECATS No.: CPR: Multiple CUSTOMER Legal Name("Customer") AT&T Corp.("AT&T")(designate other entity AT&T Branch Sales Contact Name if signing entity other than AT&T Corp) City of Port Arthur SBC Global Services, Inc.dba AT&T Global Name:Ikaika Soo Services("AT&T") CUSTOMER Address AT&T Corp.Address and Contact AT&T Branch Sales Contact Information Multiple locations.See below One AT&T Plaza 6500 West Loop S Dallas,TX 75202 Bellaire,TX 77401 Attn: General Attorney Phone:(713)567-8705 Email :MS0201@att.com Sales/Branch Manager:Michael Collins CUSTOMER Contact CUSTOMER Billing Address and Contact AT&T Contact Information Name: Fay Young P 0 Box 1089 Nancy Alfke Title: IT Manager Port Arthur,TX 77641 845 N.35`h Street Telephone: (409)983-8164 Milwaukee,WI 53208 Email:fay.young@portarthurtx.gov Telephone:(414)678-4530 Customer Number:20094284 Email:NA1635@att.com This Statement of Work ("SOW") constitutes a Quote until executed by Customer, at which time it will be considered an Order. The Quote expires sixty (60) days after the Date of Submission. AT&T Global Services is an affiliate of AT&T Corp and is authorized to execute this SOW. AGREED: AGREED: CUSTOMER: City of Port Arthur AT&T Global Services By: By: (Authorized Agent or Representative) (Authorized Agent or Representative) (Typed or Printed Name) (Typed or Printed Name) (Title) (Title) (Date) (Date) CITY OF POP't ARTHUR PUBLIC WORT<%;')EPT. FEB -2 2017 RECEIVED OPERATION CENTER UA Pricing Schedule SOW AT&T and Customer Confidential Information Page 1 of 4 Global Services—Nortel 05/15/13 at&'t STATEMENT OF WORK Installation Site Address: See Below Date of Submission: 01/25/17 Purchase Order Number: SELECTION OF EQUIPMENT SERVICE PLAN: AT&T Voice Maintenance Solutions: ®Essential Plus [' Dedicated ❑Custom Support Levels: Technical Support(24X7) with Advanced Hardware Parts Replacement(24X7X4) ® 24X7 Technical Support (8X5) with Advanced Hardware Parts Replacement (8X5 Next Business Day) ❑ 8X5 Initial Term 1 Year From: 03/06/17 To: 03/05/18 1 Year Price: $36,531.67 Service Plan Payment Terms (default is annual): ❑Prepay ['Annual ❑Semi-Annual ['Quarterly ®Monthly TERMINATION PRICING ADJUSTMENTS: If Customer terminates AT&T Voice Maintenance Solutions in whole or in part, including reduction in service level, Customer, depending on the payment terms, either shall be (a) invoiced fifty percent (50%) of the fees thirty (30) days from the date AT&T received written notice of termination to the expiration of the maintenance term plus any non-recoverable and third party costs incurred by AT&T; or (b) credited fifty percent(50%) of fees paid for the terminated Service less any non-recoverable and third party costs. EQUIPMENT COVERED UNDER MAINTENANCE PLAN: City of Port Arthur Contract#66120191 201 H 0 Mills Port Arthur,TX 77642 (1) BCM 400 Release 3.6—2.2 (1) Digital Trunk Media Bay Module (1) 16-Station Digital Station Media Bay Module (1)32-Station Digital Station Media Bay Module (1)WAN Interface Card (1)2-VoIP Gateway Software Authorization Code (1)8-VolP Gateway Software Authorization Code (2) 1-LAN CTE Software Authorization Code (1) 1-IP Telephony Software Authorization Code (1) 16-Voice Messaging Software Authorization Code (1)32-Voice Messaging Software Authorization Code (1)Valcom V-2001a Associated BCM Telephone Sets Port Arthur-Fire Department Contract#66120192 645 4th Street Port Arthur,TX 77642 (1) BCM 400 Release 3.6—2.2 (1) 16-Station Digital Station Media Bay Module (1)32-Station Digital Station Media Bay Module (1)Single DTI/PRI/TMDI/Line Side T-1 (1)2-VolP Gateway Software Authorization Code (1)4-VoIP Gateway Software Authorization Code UA Pricing Schedule SOW AT&T and Customer Confidential Information Page 2 of 4 Global Services—Nortel 05/15/13 at&t STATEMENT OF WORK (1) 16-VoIP Gateway Software Authorization Code (1) 1-LAN CTE Software Authorization Code (1) 1-Voice Messaging Software Authorization Code (1)4-Voice Messaging Software Authorization Code (1)32-Voice Messaging Software Authorization Code Associated BCM Telephone Sets Port Arthur-Fire/Elect Contract#66120193 300 Waco Port Arthur,TX 77642 (1) BCM 400 Release 3.6—2.2 (1) Digital Trunk Media Bay Module (1) 16-Station Digital Station Media Bay Module (1)32-Station Digital Station Media Bay Module (1) 16-VoIP Gateway Software Authorization Code (1)4-LAN CTE Software Authorization Code (1)2-IP Telephony Software Authorization Code (1)64-Voice Messaging Software Authorization Code Associated BCM Telephone Sets Port Arthur—Annex Contract#66120194 444 4th Street Port Arthur,TX 77642 (1) BCM 400 Release 4.0.2.03 (1) Digital Trunk Media Bay Module (2)32-Station Digital Station Media Bay Module (1)4-VoIP Gateway Software Authorization Code (1)8-VoIP Gateway Software Authorization Code (2) 1-LAN CTE Software Authorization Code (1) 1-IP Telephony Software Authorization Code (1) 16-Voice Messaging Software Authorization Code (1)32-Voice Messaging Software Authorization Code (10) ICC Agents Associated BCM Telephone Sets Port Arthur—City Hall Contract#66120195 444 4th Street Port Arthur,TX 77642 (1) BCM 400 Release 4.0.2.03a (3) Digital Trunk Media Bay Module (1)32-Station Digital Station Media Bay Module (1)4-VoIP Gateway Software Authorization Code (1) 16-VoIP Gateway Software Authorization Code (2) 1-LAN CTE Software Authorization Code (1) 1-IP Telephony Software Authorization Code (1)8-Unified Messaging Software Authorization Code (1)32-Unified Messaging Software Authorization Code Associated BCM Telephone Sets Port Arthur—Health Department Contract#66120196 449 Austin Port Arthur,TX 77642 (1) BCM 400 Release 3.6—2.2c1 (1)8-Station Analog Media Bay Module (1)Single DTI/PRI/TMDI/Line Side T-1 UA Pricing Schedule SOW AT&T and Customer Confidential Information Page 3 of 4 Global Services—Nortel 05/15/13 at&t STATEMENT OF WORK (1) 16-Station Digital Station Media Bay Module (1)32-Station Digital Station Media Bay Module (1)WAN Interface Card (1)2-VoIP Gateway Software Authorization Code (1)8-VoIP Gateway Software Authorization Code (2) 1-LAN CTE Software Authorization Code (1) 1-IP Telephony Software Authorization Code (1) 1-Voice Messaging Software Authorization Code (1) 16-Voice Messaging Software Authorization Code (1)32-Voice Messaging Software Authorization Code Associated BCM Telephone Sets Port Arthur—Fire#1 Contract#66120197 1215 Woodworth Port Arthur,TX 77642 (1) BCM 200 Release 3.6—2.2c (1)CTM4 X DSM16 Combo Module (1)GATM 8-Port Media Bay Module (1)Single DTI/PRI/TMDI/Line Side T-1 (1)2-VoIP Gateway Software Authorization Code (1)8-Voice Messaging Software Authorization Code Associated BCM Telephone Sets Port Arthur Contract#66120198 1308 9th Avenue Port Arthur,TX 77642 IP Telephones off of the City Hall BCM connected via a T-1 Router Port Arthur—Police Department Contract#66120199 645 4th Street Port Arthur,TX 77642 (1) BCM 400 Release 3.6—2.2c1 (4)8-Station Analog Media Bay Module (1) Digital Trunk Media Bay Module (1) 16-Station Digital Station Media Bay Module (3)32-Station Digital Station Media Bay Module (1)4-VoIP Gateway Software Authorization Code (1) 16-VoIP Gateway Software Authorization Code (1) 1-LAN CTE Software Authorization Code (1) Unlimited Voice Messaging Software Authorization Code Associated BCM Telephone Sets EQUIPMENT NOT COVERED UNDER MAINTENANCE PLAN: Headsets,portable/wireless/cordless telephone sets,answering machines, UPS systems,power conditioners,power supplies,batteries, charger kits,perishable/consumable commodities such as printer ribbons,printer cartridges,etc. Some of the products listed in this quote have been,or soon will be,declared at End of Life(EOL) by the Equipment Manufacturer. Manufacturers provide no further technical support for End of Life products;any inherent hardware or software design defects at the time of EOL declaration remain unresolved; no further software patches or firmware updates are made available. Replacement software media is discontinued, and hardware parts, if available, may be limited to secondary suppliers. AT&T will provide reasonable efforts to resolve EOL product failure issues, utilizing internal resources only. Manufacturer resources will not be utilized. If resolution of an issue is not possible,Customer acknowledges that a system upgrade or complete replacement(if available) may be required to retain functionality. A system upgrade or replacement is not covered under maintenance or as part of an Order,and will result in additional charges. UA Pricing Schedule SOW AT&T and Customer Confidential Information Page 4 of 4 Global Services—Nortel 05/15/13